Section one: Contracting authority
one.1) Name and addresses
Dorset & Wiltshire Fire and Rescue Service
5 Rivers Health and Wellbeing Centre
SP1 3NR
Hulse, Road, Salisbu
Contact
Gill Worthington
Gill.Worthington@dwfire.org.uk
Telephone
+44 1722691464
Country
United Kingdom
NUTS code
UKK - South West (England)
National registration number
VAT GB232 3358 32
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=43689&B=BLUELIGHT
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=43689&B=BLUELIGHT
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Prevention, Protection and Operational Risk Software System
Reference number
DWFRS2022/012
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Dorset and Wiltshire Fire and Rescue Services (DWFRS) are conducting an “Invitation toTender” through Bluelight E-Sourcing Portal using an “Open Procedure”. The requirement is for Bidders to provide a Prevention, Protection and Operational Risk (PPOR) developed Software System which is capable of meeting the mandatory compliance reporting and outcomes required, within the Fire Service under two lots, Lot 1 is for a On-Premises Developed System and Lot 2 is for a Hosted Cloud Software System. Only one lot will be selected following evaluations
two.1.5) Estimated total value
Value excluding VAT: £250,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Dorset and Wiltshire Fire and Rescue Service are looking for either (Lot 1) a developed On-Premises Software Solution, or (Lot 2) a developed Cloud Hosted Software solution. Bidders should be aware that the lot which DWFRS progress will be the solution which provides best value for the service and following evaluation of the bids, DWFRS will be the final decision on the lot chosen.
two.2) Description
two.2.1) Title
Prevention, Protection and Operational Risk Software System - Developed On-Premises Solution
Lot No
1
two.2.2) Additional CPV code(s)
- 48170000 - Compliance software package
- 48219300 - Administration software package
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
- UK - United Kingdom
Main site or place of performance
SP1 3NR
two.2.4) Description of the procurement
Lot 1 - On-Premises Software Solution to provide Prevention, Protection and Operational Risk information to prepare and make available for Home office as part of requirements for the Fire Service compliance.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
25 April 2022
End date
24 April 2024
This contract is subject to renewal
Yes
Description of renewals
Option to extend by 2 X 24 month if Lot is selected and progressed.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
If Lot 1 - Developed On-Premises Software Solution is selected to be taken forward, then the contract will have the option of 2 X 2 year extensions with a total 6 years. if 2 year extensions are progressed, DWFRS will provide one months notice, if it intends to progress each optional extension.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Only one lot will be taken forward which provides best value and Dorset and Wiltshire Fire and Rescue Service (DWFRS) will have the final decision on which Lot we wish to take forward following evaluations.
two.2) Description
two.2.1) Title
Prevention, Protection and Operational Risk - Developed Cloud Hosted oftware System
Lot No
2
two.2.2) Additional CPV code(s)
- 48170000 - Compliance software package
- 48219300 - Administration software package
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
- UK - United Kingdom
Main site or place of performance
SP1 3NR
two.2.4) Description of the procurement
Lot 2 -Developed Cloud Hosted Software Solution to provide Prevention, Protection and Operational Risk information to prepare and make available for Home office as part of requirements for the Fire Service compliance.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
25 April 2022
End date
24 April 2024
This contract is subject to renewal
Yes
Description of renewals
Option to extend by 2 X 24 month if Lot is selected and progressed.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
If Lot 2 - Developed Cloud Hosted Software Solution is selected to be taken forward, then the contract will have the option of 2 X 2 year extensions with a total 6 years. if 2 year extensions are progressed, DWFRS will provide one months notice, if it intends to progress each optional extension.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Only one lot will be taken forward which provides best value and Dorset and Wiltshire Fire and Rescue Service (DWFRS) will have the final decision on which Lot we wish to take forward following evaluations.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
As per Appendix Four ITT Evaluation Matrix
Minimum level(s) of standards possibly required
As per Appendix Four ITT Evaluation Matrix
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Appendix Five Indicative SLA document provided for each lot
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 March 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 24 March 2024
four.2.7) Conditions for opening of tenders
Date
15 March 2022
Local time
12:00pm
Place
Electronic through Bluelight Tendering Portal
Information about authorised persons and opening procedure
Electronic Opening by Finance Department
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Dorset and Wiltshire Fire and Rescue Service
Health and Wellbeing centre, Hulse Road
Salisbury
SP1 3NR
gill.worthington@dwfire.org.uk
Telephone
+44 1722691464
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Monitoring Officer,
Dorset Council, County Hall, Colliton Park,
Dorchester, Dorset,
DT1 1XJ
Country
United Kingdom