Section one: Contracting authority
one.1) Name and addresses
Scottish Courts and Tribunals Service
Saughton House, Broomhouse Drive
Edinburgh
EH11 3XD
Contact
Denise Donaldson
Telephone
+44 1314443461
Country
United Kingdom
NUTS code
UKM - SCOTLAND
Internet address(es)
Main address
http://www.scotcourtstribunals.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00396
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://wwwpublictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://wwwpublictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Chauffeur Driven Services
Reference number
SCTS-2021-003
two.1.2) Main CPV code
- 60000000 - Transport services (excl. Waste transport)
two.1.3) Type of contract
Services
two.1.4) Short description
Chauffeur Driven Services to provide executive cars for transporting judges, attire and papers to and from various court locations throughout Scotland.
two.1.5) Estimated total value
Value excluding VAT: £2,100,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
- 60120000 - Taxi services
- 60130000 - Special-purpose road passenger-transport services
two.2.3) Place of performance
NUTS codes
- UKM - SCOTLAND
two.2.4) Description of the procurement
The Authority wishes to appoint a competent, experienced contractor of Chauffeur Driven Services to provide executive cars for transporting judges to and from various court locations throughout Scotland. Collection points will vary, however these generally will be from the judges’ homes. Sensitive papers and luggage will also require to be transported to and from various court locations and lodgings. The Services will generally be provided during the core times of 07:00 hours and 19:00 hours – Monday to Friday. However there will be occasions when the Services will need to be provided outwith these hours.
two.2.5) Award criteria
Quality criterion - Name: Organisational Structure and Key Personnel / Weighting: 9
Quality criterion - Name: Proposal / Weighting: 27
Quality criterion - Name: Contract Management and Risk Assessment / Weighting: 12
Quality criterion - Name: Environmental Impact / Weighting: 6
Quality criterion - Name: Added Value and Community Benefits / Weighting: 3
Quality criterion - Name: Fair Work Practices / Weighting: 3
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract is expected to run for a period of 3 years commencing on the 11 July 2021 and ending on 10 July 2024. The Authority will have an option to extend for a further 2 one-year periods which will be exercised by the Authority serving notice on the bidder in accordance with the terms and conditions.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Bidders must confirm which authorisation or membership of the relevant organisation(s) are required to perform this service.
Bidders must confirm if they hold the particular authorisation or memberships.
three.1.2) Economic and financial standing
List and brief description of selection criteria
In order to pass the Financial Check section of the contract, it is mandatory for companies to attain the undernoted:-
If your accounts are audited, please confirm that your auditor has provided an unqualified audit report for accounts over the past 3 years, including the most recent audit completed. If your audited accounts include a qualified audit statement, please explain what the qualification were and how they have/are being addressed. If your accounts are not audited, bidders will be expected to supply SCTS, upon request prior to the award of the contract, a copy of the most recent set of completed accounts.
Minimum level(s) of standards possibly required
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = TEN MILLION POUNDS GBP in respect of any one event and unlimited in the period.
Public Liability Insurance = FIVE MILLION POUNDS STERLING GBP in respect of any one event and unlimited in the period.
You are required to hold at least statutory Motor insurance cover as per the Road Traffic Act 1988.
Insurance shall be maintained throughout the period of the service.
The above insurance shall be with an insurance company registered with the Financial conducts Authority (FCA) in the UK.
SCTS will use Experian to check the financial stability / risks associated with a Tenderer, and require that they have at least a score of 51 out of 100 ‘Below Average Risk’. Failing that, the Authority will use reasonable measures to ensure that appointing the Tenderer does not provide an elevated risk in terms of their financial stability and will request such information as may be reasonable necessary to ascertain that.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Please provide 2 relevant examples of services carried out during the last three years as specified in the contract notice: (examples from both public and/or private sector)
For each example the bidder must complete the template provided and provide the following information but not be limited to:
1.Full scope of the contract to include what services are being supplied
2.customer name
3.contract start date and contract end dates
4.contract value
The weighting will be 50% for each example with a total of 100% attributed to two examples.
Section four. Procedure
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 April 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
6 April 2021
Local time
12:00pm
Place
Edinburgh, UK
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: This contract is for 36 months with two potential 12 month extensions. Therefore it is estimated that the notice for this re-tender will be issued in 2025/26.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
SPD Questions 4D.1, 4D.1.1, 4D.1.2 4D2, 4D.2.1 and 4D.2.2; Bidders must hold the certificates for Quality Assurance, Health and Safety, Environmental Management Standards or comply with all the questions noted in SPD Section 4D.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 18015. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
The Authority is seeking Community Benefits as part of this contract and further details can be found in the tender documents.
(SC Ref:644279)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom