Section one: Contracting authority
one.1) Name and addresses
Dorset Council
Dorset Council, County Hall, Colliton Park
Dorchester
DT1 1XJ
Contact
Ms Gayle Acors
gayle.acors@dorsetcouncil.gov.uk
Telephone
+44 1305221278
Country
United Kingdom
NUTS code
UKK2 - Dorset and Somerset
Internet address(es)
Main address
https://www.dorsetcouncil.gov.uk
Buyer's address
https://www.dorsetcouncil.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Printing of Election and Electoral Registration Materials
Reference number
DN580297
two.1.2) Main CPV code
- 22458000 - Bespoke printed matter
two.1.3) Type of contract
Supplies
two.1.4) Short description
Printing services are required to meet the needs of the Council in respect on (1) its delivery of all elections and (2) the Annual Electoral Registration Canvass and ongoing electoral registration work.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £805,000
two.2) Description
two.2.2) Additional CPV code(s)
- 22821000 - Electoral forms
- 79824000 - Printing and distribution services
two.2.3) Place of performance
NUTS codes
- UKK2 - Dorset and Somerset
two.2.4) Description of the procurement
The Council intends to establish an agreement for a period of up to 4 years (2 years plus a further optional 2 years) for election and electoral registration printing materials as follows:
-Ballot papers and Corresponding Number Lists (CNLs)
-Postal vote ballot packs
-Poll cards
-Large print ballot papers
-Grass skirts
-Canvass Forms and Canvass Communication 'A's (CCAs)
-Invitation to Register (ITRs)
-Household Notification Letters (HNLs)
-Annual Postal Vote Personal Identifier (PI) Refresh letters
This shall include, but is not limited to, providing a full print and design service delivering poll cards, ballot papers, postal vote packs and relevant electoral registration forms.
Additionally the Contractor is required to arrange the provision of an automated response management service in respect of the annual canvas.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 45
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-029015
Section five. Award of contract
Contract No
DN580297
Title
Printing of Election and Electoral Registration Materials
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 February 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Civica Election Services Limited
The Election Centre, 33 Clarendon Road
London
N8 0NW
Country
United Kingdom
NUTS code
- UKK2 - Dorset and Somerset
National registration number
02263092
Internet address
https://www.civica.com/en-gb/civica-election-services/
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £805,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Dorset Council
County Hall, Colliton Park
Dorchester
DT1 1XJ
Country
United Kingdom