Scope
Description
Broadwas and Cotheridge Parish Council invites tenders from suitably experienced contractors for the tarmacadam surfacing of an existing stone car park at Berryfields Recreation Ground, Broadwas, Worcestershire. WR6 5NE.
This contract will be design and build, with the successful Contractor responsible for proposing a suitable specification to achieve a durable and fit-for-purpose surfaced car park. All proposed specifications must be submitted with the tender and will be subject to approval by the Council prior to commencement.
The works are funded by grant funding. Tenderers must ensure their submission includes all costs necessary to deliver a complete and compliant car park. The Council will not be liable for additional costs arising from omissions, assumptions, or incomplete pricing.
Works must commence on or before 31 March 2026.
The works will include (but are not limited to):
• Resurfacing of an approximate total area of 700m²
• Excavation and removal of a small existing tarmacadam area (approximately 15m²) to expose the existing sub-base and removal from site
• Supplementing the existing sub-base with Type 1 stone as required to achieve suitable levels and compaction (existing finished levels must not be reduced)
• Supply and installation of approximately 140 linear metres of timber edging, secured with stakes and set to required levels
• Supply and laying of topsoil to an outer area of approximately 100m² to an average depth of 150mm
• White lining to demarcate parking bays
The Contractor shall provide all labour, materials, plant, equipment, supervision, and temporary works required to complete the contract.
All quantities and site information are indicative only and provided for guidance. Tenderers must satisfy themselves as to site conditions, access constraints, and measurements prior to submission.
Total value (estimated)
- £40,000 excluding VAT
- £48,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 27 March 2026 to 13 April 2026
- 18 days
Main procurement category
Works
CPV classifications
- 45213312 - Car park building construction work
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
This procurement is reserved for
UK suppliers
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
2 February 2026, 11:59pm
Tender submission deadline
4 February 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
The contract will be awarded to the Most Advantageous Tender based on a combination of price and quality.
Tenders will be evaluated on the basis of overall cost, proposed methodology and programme, health and safety arrangements, and relevant experience in delivering similar works.
Evaluation Weighting
Criterion Weight
Price 60%
Quality 40%
Quality Assessment Breakdown
Criterion Weight
Methodology and Programme 20%
Health, Safety and Environmental Management 10%
Relevant Experience and References 10%
Quality Scoring Scale
Score Definition
0 Unacceptable / No response
1 Poor - Major concerns
2 Fair - Partially meets requirements
3 Good - Meets requirements
4 Very Good - Exceeds requirements
5 Excellent - Fully meets requirements
Price Evaluation Formula
(Lowest Tender Price ÷ Tender Price) × 60
The tender achieving the highest combined score will be recommended for award.
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Tender Notice Berryfields Recreation Ground, Broadwas, WR6 5NE.pdf
Contracting authority
Broadwas and Cotheridge Parish Council
- Public Procurement Organisation Number: PVZL-6313-VYYW
Office 9, The Old Vicarage
Bromyard
HR7 4DU
United Kingdom
Contact name: Lisa Law
Email: clerk@broadwascotheridge-pc.gov.uk
Website: https://broadwascotheridge-pc.gov.uk/
Region: UKG11 - Herefordshire, County of
Organisation type: Public authority - sub-central government