Section one: Contracting authority/entity
one.1) Name and addresses
LONDON UNIVERSITIES PURCHASING CONSORTIUM
Shropshire House,179 Tottenham Court Road
LONDON
W1T7NZ
Contact
Mike Kilner
Country
United Kingdom
Region code
UK - United Kingdom
Companies House
04784719
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mobile Phones - Ethically Sourced
Reference number
TEL5082 LU
two.1.2) Main CPV code
- 32250000 - Mobile telephones
two.1.3) Type of contract
Supplies
two.1.4) Short description
LUPC intends to enter a contract for the procurement of mobile phones that have been produced with the aim of minimising their social and environmental impact in conditions that protect the employment rights of workers throughout the supply chain including wages above the in-country minimum wage line and a device design that is both end-user repairable and with extended software support to maximize the phone's useful life. Purchase is permitted by our members and the other consortia listed at Annex A, plus staff and students and includes hardware and SIM card airtime both individually and as package to that group. Our assessment is that this is a unique offering at the time satisfied by device OEM Fairphone. The contract will be reviewed every year of the 4-year agreement, prior to renewal, to allow LUPC to react to any new entrant coming to market with an equivalent product. The designated economic operator holds exclusive rights to sell to business customers in the UK on the above basis.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £50,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UK and international Higher Education campuses
two.2.4) Description of the procurement
LUPC is a not-for-profit professional buying organisation owned by our members, for our members. Established in 1968, our sole aim is to secure best possible value for our members in the procurement of goods and services, without causing harm to others. LUPC's membership is made up of universities and colleges of higher and further education, as well as other not-for-profit organisations in the education, arts, science, charity, and wider public sectors.
LUPC intends to enter a contract for the procurement of mobile phones that have been produced with the aim of minimising their social and environmental impact in conditions that protect the employment rights of workers throughout the supply chain including wages above the in-country minimum wage line and a device design that is both end-user repairable and with extended software support to maximize the phone's useful life. This includes the use of conflict free minerals including Fairtrade certified gold or equivalent and partners to the Responsible Lithium Initiative, five-year manufacturer warranty, affordable spare parts, free and public repair information, being electronic waste neutral, device take-back schemes, commitment to supply chain mapping and sourcing from fair mining initiatives wherever possible, or from recycled sources, high percentage of post-consumer recycled plastic within device content, minimum 10% recycled content, minimum 30% fair material content, working conditions assessed including worker surveys and worker-driven action plans, restricted substances removed from manufacturing process, including auditing, Scope 1, 2, 3 active measurement and reduction programmes in place and publicly available supply chain mapping including engagement report.
Purchase is permitted by our members and the other consortia listed at Annex A, plus staff and students and includes hardware and SIM card airtime both individually and as package to that group. Our assessment is that this is a unique offering at the time satisfied by device OEM Fairphone delivered by Your Coop Business Solutions. The designated economic operator holds exclusive rights to sell to business customers in the UK on the above basis.
This requirement automatically covers Full or Associate Members within the higher education regional purchasing consortia as follows:
London Universities Purchasing Consortium (LUPC) http://www.lupc.ac.uk/list-of-members.html; Southern Universities Purchasing Consortium (SUPC) http://www.supc.ac.uk/engage/our-members/our-members; North Eastern Universities Purchasing Consortium (NEUPC) http://www.neupc.ac.uk/our-members; North Western Universities Purchasing Consortium (NWUPC) http://www.nwupc.ac.uk/our-members; Advanced Procurement for Universities and Colleges (APUC) http://www.apuc-scot.ac.uk/#!/members and Higher Education Purchasing Consortium Wales (HEPCW) http://www.hepcw.ac.uk/members/
Members of the consortia either already are or may be drawn from the Higher Education sector, Further Education sector, the Research Council and other Public and Third Sector bodies principally but not exclusively from the education, arts, sciences and cultural sectors.
two.2.11) Information about options
Options: Yes
Description of options
The agreement is initially for a period of 36 months with one further 12 month option available.
two.2.14) Additional information
The contract will be reviewed every year of the 4-year agreement, prior to renewal, to allow LUPC to react to any new entrant coming to market with an equivalent product.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Further to the main description, London Universities Purchasing Consortium (LUPC) and its fellow UK HE Consortia have robust responsible procurement strategies that wherever possible, seek to provide Goods and Services that meet and exceed our ethical procurement goals. The Fairphone mobile range has been identified as uniquely offering an ethical procurement supply chain of the highest standard including for example, conflict free minerals and Fairtrade certified gold. Every attempt is made to protect the employment rights of workers throughout the supply chain and uses a product design that is both upgradable and repairable thereby extending the phone's useful life. The phone is sold through a business reseller that based on the scope of the agreement, holds exclusive rights to sell to business customers in the UK.
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
TEL5082 LU
Title
Mobile Phones - Ethically Sourced
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
2 February 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Your Coop Business Solutions
Warwick Technology Park
Warwick
CV34 6DA
Country
United Kingdom
NUTS code
- UKG1 - Herefordshire, Worcestershire and Warwickshire
Companies House
IP19025R
Internet address
https://broadband.yourcoop.coop/
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £50,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
London Universities Purchasing Consortium
London
Country
United Kingdom