Section one: Contracting authority
one.1) Name and addresses
West Sussex County Council
County Hall, West Street
Chichester
PO19 1RQ
Contact
Rachel Ayres
rachel.ayres@westsussex.gov.uk
Country
United Kingdom
NUTS code
UKJ27 - West Sussex (South West)
Internet address(es)
Main address
https://www.westsussex.gov.uk/default.aspx
Buyer's address
https://www.westsussex.gov.uk/default.aspx
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://atamis-7669.my.site.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Solar Photovoltaic (PV) systems and Battery Energy Storage Systems (BESS)
two.1.2) Main CPV code
- 45261215 - Solar panel roof-covering work
two.1.3) Type of contract
Works
two.1.4) Short description
This Invitation to Tender (ITT) is issued by WSCC to seek and identify suitably qualified and interested organisations from the private, public and third (voluntary, community and charitable) sector to carry out surveys and to prepare a design and costing of the installation and maintenance of Solar PV and BESS, to install the equipment and to maintain the equipment at Designated Sites identified in Document No. 9 (Asset List). There is also the opportunity to add Pipeline Sites and Wider Estate to the Programme as detailed under 5- Scope of the ITT
two.1.5) Estimated total value
Value excluding VAT: £23,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 09330000 - Solar energy
two.2.3) Place of performance
NUTS codes
- UKJ27 - West Sussex (South West)
two.2.4) Description of the procurement
This Invitation to Tender (ITT) is issued by WSCC to seek and identify suitably qualified and interested organisations from the private, public and third (voluntary, community and charitable) sector to carry out surveys and to prepare a design and costing of the installation and maintenance of Solar PV and BESS, to install the equipment and to maintain the equipment at Designated Sites identified in Document No. 9 (Asset List). There is also the opportunity to add Pipeline Sites and Wider Estate to the Programme as detailed under 5- Scope of the ITT.
The Solar PV and Battery Storage Programme (“SPVBS Programme”) is set up in three phases: Phase 1 NEC4 Term Services Contract (“NEC4 TSC for Phase 1”) for the survey, design and costing works, Phase 2 NEC4 Engineering and Construction Contract (“NEC4 ECC for Phase 2”) for the installation works and Phase 3 NEC4 Term Services Contract (“NEC4 TSC for Phase 3”) for the ongoing maintenance services.
Following approval of the design and costing carried out in Phase 1 in relation to each Designated Site and/or Pipeline Site and/or Wider Estate, WSCC may then proceed to appoint the Contractor to carry out the installation of the equipment at that Site under Phase 2 and maintenance of the Equipment at that Site under Phase 3, in accordance with the relevant Contract Terms and Conditions as set out in Document 03 (Contract Terms and Conditions).
WSCC is under no obligation to award a contract under Phase 2 and/or Phase 3 in respect of any Designated Site and/or Pipeline Site and/or Wider Estate that is subsequently incorporated into the Programme.
The Works, as further described in Document No. 2 (The Specification) are being tendered by WSCC in accordance with WSCC’s Standing Orders on Procurement and Contracts and the Public Contracts Regulations 2015 (PCR 2015).
This is the only programme in place for delivering retrofit roof-top solar PV and ‘Behind the Meter’ Battery Energy Storage Systems (BESS) across WSCC’s estate. The contract value (of up to £23m) therefore allows all remaining corporate sites and schools in the Wider Estate, in West Sussex, to be approached to register their interest in being surveyed and if found suitable to be brought into the SPVBS Programme over the Contract Period.
Following a market engagement exercise and technical and structural feasibility surveys completed by WSCC’s multi-disciplinary contractor (MDC), AtkinsRealis (AR), 23 corporate and 56 school sites including Pipeline Sites (see Document No. 09 Asset List) have been identified to date as suitable for having Solar PV and, where suitable, BESS technology installations.
All 56 schools registered their interest in having Solar PV, and where suitable, BESS installed. Of the 56 schools, 38 have formally committed to participating in the Programme (subject to the outcome of the Phase 1 detailed surveys) via a formal Letter of Intent (“LOI”). These are referred to as the “Designated Sites”.
WSCC is currently working with the Department for Education (DfE) to gain formal commitment from the 14 academy schools (which form part of the 56 schools) to sign up to the Programme. The academy schools and the 4 other non-WSCC owned schools, require a lease agreement to be signed (“the Lease”) and the terms of the Lease agreements shall be agreed with the DfE and academy trusts. Once the approved draft Lease agreement has been shared with the academies, and other non-WSCC owned sites, these schools will also be asked to commit to participating in the Programme via an LOI. The schools and corporate sites not yet committed to the Programme are the “Pipeline Sites”. A further 44 potentially suitable sites have already been identified by WSCC or have expressed an interest in participating in the Programme and have been placed on a waiting list. These are a part of the “Wider Estate”.
This procurement process will be conducted using the Open procedure and in compliance with the PCR 2015.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £23,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
14 May 2024
End date
13 May 2034
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 March 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
27 March 2024
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The High Court
London
London
EC4A 1NL
Country
United Kingdom