Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF BIRMINGHAM
Chancellors Court,Edgbaston
BIRMINGHAM
B152TT
Contact
Michelle Palfrey
Country
United Kingdom
NUTS code
UKG - West Midlands (England)
Internet address(es)
Main address
https://www.birmingham.ac.uk/index.aspx
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.in-tendhost.com/universityofbirmingham
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.in-tendhost.com/universityofbirmingham
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Removals and Relocations Services to The University of Birmingham
Reference number
FRAM171/21
two.1.2) Main CPV code
- 60180000 - Hire of goods-transport vehicles with driver
two.1.3) Type of contract
Services
two.1.4) Short description
The University of Birmingham invites tenders for the provision of Removals and Relocations Services. The intention is to establish a Framework Agreement with either a Provider or several Providers in whom the University can place confidence in to carry out a variety of Removals and Relocations Services projects.
This tender will cover the provision of all types of removals and relocations services as and when required. The precise scope of the works will be varied, but will generally include the packing and unpacking of all items, including books, files, IT equipment, personal equipment, scientific equipment and general office furniture. A work instruction order will be issued for each job.
Time is likely to be of the essence and the timescales given by the University must be adhered to. Due to the nature of the building works associated with removals, dates for items to be relocated may be subject to change from time to time.
Whilst the provision has not been tendered in Lots, there is a strong likelihood that Bidders may specialise in large-scale removals or smaller scale jobs. This will be taken into account at contract award although Providers may also be considered for all type of jobs if this is deemed appropriate also.
The Framework Agreement with the selected Provider(s) will initially cover a one (1) year period (with extension options for up to a further three (3) years). Anticipated Contract start date is 1st August 2021.
The overall budget for this project is up to ?400,000.00 excluding VAT. There will be no commitment to either the total amount of money to be spent or the number of items to be purchased.
The University of Birmingham is not bound to accept the lowest or any Tender, and reserves the right to cancel the tender process at any point and will not be liable for any cancellation costs incurred by any Tenderer.
two.1.5) Estimated total value
Value excluding VAT: £400,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
KEY INFORMATION FOR TENDERERS
1.1 All main correspondence should go via the University's In-tend Portal. Your tender documents and information must be submitted via In-tend by the date and time specified; www.in-tendhost.com/universityofbirmingham.
1.2 Requests for information may be by on-line questionnaires which are pre-loaded onto In-tend.
1.3 If you are requested to submit separate documents please follow the instructions provided on In-tend, in PDF format unless otherwise requested.
1.4 In-tend will maintain an auditable copy of any document uploaded by Tenderers.
1.5 Key information for this Tender is highlighted below
Deadline for receipt of requests to be selected to tender 02/04/2021
Selection of those to be invited to tender w/c 05/04/2021
Date of dispatch of invitation to tender to those selected 12/04/2021
Clarification period closes 04/05/2021
Deadline for the publication of responses to clarification questions 06/05/2021
Deadline for the submission of a Tender 10/05/2021
Supplier Visit Day w/e 14/05/2021
Standstill period 07/06/2021 - 17/06/2021
Procurement officer Michelle Palfrey
Email address (please note the In-tend Portal is the primary contact for this tender) m.duckett@bham.ac.uk
Tender procedure used Restricted Procedure
Please note, there will be no extensions to the deadline for returns except in exceptional circumstances
two.2.5) Award criteria
Quality criterion - Name: Selection Questionnaire / Weighting: 10
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2021
End date
31 July 2022
This contract is subject to renewal
Yes
Description of renewals
The Framework Agreement with the selected Provider(s) will initially cover a one (1) year period (with extension options for up to a further three (3) years). Anticipated Contract start date is 1st August 2021.
The overall budget for this project is up to £400,000.00 excluding VAT. There will be no commitment to either the total amount of money to be spent or the number of items to be purchased.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 April 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
5 April 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
University of Birmingham
Edgbaston
B15 2TT
Country
United Kingdom