Section one: Contracting authority
one.1) Name and addresses
Forestry and Land Scotland
Great Glen House, Leachkin Road
Inverness
IV3 8NW
Telephone
+44 3000676000
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
https://forestryandland.gov.scot
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30371
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hylobius Abietis Monitoring System
two.1.2) Main CPV code
- 77231200 - Forest pest control services
two.1.3) Type of contract
Services
two.1.4) Short description
Forestry and Land Scotland (FLS) looks after the national forests and land to enhance biodiversity, support tourism and increase access to the green spaces that will help improve Scotland’s physical and mental health and well-being. A system is required for monitoring Hylobius abietis across FLS sites categorised as immediately post-felled, fallow or undergoing restocking.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77231200 - Forest pest control services
- 03440000 - Forestry products
- 77200000 - Forestry services
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 77231000 - Forestry management services
- 77231500 - Forest monitoring or evaluation services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Forestry and Land Scotland (FLS) looks after the national forests and land to enhance biodiversity, support tourism and increase access to the green spaces that will help improve Scotland’s physical and mental health and well-being. A system is required for monitoring Hylobius abietis across FLS sites categorised as immediately post-felled, fallow or undergoing restocking.
two.2.5) Award criteria
Quality criterion - Name: Techncial / Weighting: 70
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £4,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Initial 24 month period with option to extend by a further 24 months in 12 month intervals
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
The minimum requirements are as per below.
Minimum level(s) of standards possibly required
In relation to 4B.1.1 bidders are required to have a general turnover of GBP 250,000 per annum for the previous three (3) years.
In relation to 4B.5.1 it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance 5,000,000 GBP
Public Liability Insurance 5,000,000 GBP
Product Liability Insurance 5,000,000 GBP
three.1.3) Technical and professional ability
List and brief description of selection criteria
The minimum requirements are as per below.
Minimum level(s) of standards possibly required
In relation to 4C.1.2 bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Contract Notice and Schedule 2 - Specification.
In relation to 4D.1 the bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.
OR, please refer to procurement documentation for further details.
In relation to 4D.2 he Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate,
OR, please refer to procurement documentation for further details.
Please note there are minimum requirements concerning Cyber Security for this contract to which a pass/fail marking will attach. Tenderers will be required to complete an online Supplier Assurance Questionnaire using the Cyber Security Procurement Support Tool. A link to CSPST can be found here:
https://cyberassessment.gov.scot/
The questionnaire will be aligned to a Cyber Risk Profile that has been established for the contract, based on the Contracting Authority’s assessment of cyber risk.
For this contract, minimum requirements also include the holding of Cyber Essentials Plus.
Further details will be set out in the procurement documents. A contract condition for this procurement requires the Tenderer to comply with the minimum security requirements.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As per procurement documentation.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 March 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
18 March 2022
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 12 - 18 months before the end of the framework period
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=680186.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The successful supplier(s) will be expected to present a community benefit proposal with their tender detailing how, in the event that they should be successful in winning the contract/framework, they will address Community Benefits.
The Community Benefit proposed for this contract/framework should be provided specifically if successful in this tender process and should not be a Community Benefit which is already being undertaken by the organisation.
Examples of Community Benefits include:
- Targeted recruitment and vocational training initiatives;
- Supporting Educational initiatives for example offering work experience placements/school visit to explain what you do/routes to getting into the profession etc. in local schools;
- Supply chain initiatives/development;
- Support or Funding for Community and/or Environmental initiatives which may be taking place in the local community;
- Supported business, third sector and voluntary initiatives for example offering these sector sub-contracting opportunities to deliver elements of the contract/framework;
- Support for Equality and diversity initiatives to encourage inclusiveness;
- Charitable donations/monetary value of contributions to community activities;
- Graduate, Apprentice, work placements and/or trainee placements;
- Support and development opportunities delivered to disadvantaged** groups.
The successful supplier(s) will be required to submit an annual return in February each year outlining progress made against the Community Benefits identified.
** Disadvantaged groups might include those that:
(a) have not been in regular paid employment for the previous 6 months; or
(b) are between 15 and 24 years of age or over the age of 50 years;
(c) has not attained an upper secondary educational or vocational qualification or is within two years after completing full-time education and not previously obtained his or her first regular paid employment; or
(d) lives as a single adult with one or more dependents.
(SC Ref:680186)
six.4) Procedures for review
six.4.1) Review body
The Inverness Justice Centre
Longman Road
Inverness
IN1 1AH
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.
six.4.4) Service from which information about the review procedure may be obtained
Court of Session
Parliament House, Parliament Square
Edinburgh
EH1 1RQ
Country
United Kingdom