Section one: Contracting authority
one.1) Name and addresses
Secretary of State for the Home Department
2 Marsham Street
London
SW1P 4DF
Contact
Ewa Klimek
Telephone
+44 2070354848
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/home-office
Buyer's address
https://homeoffice.app.jaggaer.com
one.3) Communication
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.gov.uk/government/organisations/home-office
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://homeoffice.app.jaggaer.com
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mobile Biometric Enrolment Devices
Reference number
C21537
two.1.2) Main CPV code
- 30200000 - Computer equipment and supplies
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Authority intends to issue a Contract Notice to tender for the purchase of multifunctional Mobile Biometric Enrolment (MBE) devices from a single supplier. The aim is to: reduce the need for wet ink capture and enable a solution which can connect to the Authority’s biometrics database to digitally enrol fingerprint and biographic data.
The solution will consist of a fingerprint scanner with MRZ functionality, which can communicate with an Android smartphone with an electronic notebook application. The tendered contract will also include a requirement for maintenance and support of the devices for a minimum 3-year period.
The Authority completed soft market testing in relation to this matter in 2021.(For more on that see the link below.)* The aim of this PIN is to notify Suppliers in advance, of the Authority’s intention to issue an ITT for the supply of MBE devices, that can meet the standards/requirement set out in the Specification document (see link to document). Any product/prototype will be assessed and physically tested as part of the ITT evaluation criteria, to ensure it meets the need for both identity verification and enrolment on to the Authority’s biometrics database in a mobile environment, as per the Specification. Suppliers need to note that a product/prototype device (device) must be with the Authority for testing no later than Wednesday, 11th May 2022 at 15:00. If a Supplier fails to submit a device by this date and time, they may be deemed to have not submitted a compliant bid and that may lead to exclusion from the competition at the Authority’s absolute discretion.
The Authority will not meet any costs or expenses incurred by Suppliers in participating in the procurement, including, but not limited to, the costs associated with providing a product/prototype for testing. The Authority cannot guarantee the condition of the device post testing. If a supplier wishes to have their device returned this will be at their own arrangement cost and expense. In addition, and at their own cost and expense, during the testing period the Supplier agrees to provide sufficient guidance and support to enable the use of their device during the evaluation (expected to be 5 weeks (approx.) in duration).
The purchase of any device from the awarded Supplier may be based on the final device being able to pass all testing criteria to an acceptable level prior to commencement of the tendered contract.
The expected number of units to be ordered is approximately 150.
Specification Document and Indicative Procurement Timeline link:
https://www.contractsfinder.service.gov.uk/Notice/a1bb9358-819b-4e55-9492-039a68263996
* Mobile Biometrics Enrolment - Contracts Finder
two.1.5) Estimated total value
Value excluding VAT: £450,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This PIN is released for prior information only. This PIN does not formally signify the beginning of any procurement exercise by the Authority, nor does it constitute a commitment by the Authority to undertake a procurement. However, in the event that the Authority decides to formally commence a procurement pursuant to this PIN, a separate Contract Notice will be published using the Restricted Procedure. If a separate Contract Notice is published the Authority may rely on the publication of this notice to utilise the minimum time-frames permissible for the receipt of tenders and stages of a procurement.
The Authority is seeking expressions of interest from Suppliers, to inform whether there is sufficient competition in the market able to meet the core requirements. Expressions of interest must be sent by email to ewa.klimek@homeoffice.gov.uk confirming the Supplier has read the Specification linked to this PIN and understands the minimum timelines to provide a device for testing.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £450,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.3) Estimated date of publication of contract notice
22 March 2022
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Any future procurement related to this PIN will be managed electronically via the Authority's e-Sourcing portal (JAGGAER). If you have not yet registered on the e-Sourcing Portal before, this can be done online at https://homeoffice.app.jaggaer.com by following the link ‘To register click here’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.
Once you have registered on the e-Sourcing Portal, a registered user can express an interest for a specific procurement. This is done by emailing ewa.klimek@homeoffice.gov.uk.
Your email must clearly state: the name and reference you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. The email will be processed and then the buyer will enable the supplier to access the procurement online via the e-Sourcing Portal. The registered user will receive a notification email to alert them once this has been done.
For technical assistance on use of the eSourcing Portal please contact the JAGGAER Supplier Helpdesk at customersupport@jaggaer.com or 0800 069 8630 (0800 - 1800hrs).
six.4) Procedures for review
six.4.1) Review body
Secretary of State for the Home Department
London
SW1P 4DF
Country
United Kingdom