- Scope of the procurement
- Lot 1. Church Crookham Junior School
- Lot 2. Crookham CofE Aided Infant School
- Lot 3. Dogmersfield CE Aided Primary School
- Lot 4. Greenfields Junior School (part of Green Oaks Federation)
- Lot 5. Heatherside Junior School in partnership with Heatherside Infant School
- Lot 6. Mayhill Junior School
- Lot 7. Newlands Primary School
- Lot 8. Oakwood Infant School (part of Green Oaks Federation)
- Lot 9. Potley Hill Primary School
- Lot 10. Tavistock Infant School
- Lot 11. Westfields Infant & Junior Schools (The Westfield Federation)
Section one: Contracting authority
one.1) Name and addresses
Green Oaks Federation
c/o Greenfields Junior School, Green Lane
Hartley Wintney
RG27 8SS
Contact
Tom May
schoolcatering@greenoaksfed.hants.sch.uk
Telephone
+44 1252843822
Country
United Kingdom
NUTS code
UKJ37 - North Hampshire
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hart Schools Cluster Catering Tender
Reference number
RM&C/2025/HSC/468
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
There are 11 primary schools from Hampshire in this cluster who are putting their catering contracts out to tender with contract start dates of 1st September 2025. You will be bidding for each school individually and the schools will be able to select their preferred company from the companies shortlisted to make presentations. There is no requirement for the schools to choose the same provider. Their current catering contractor is Hampshire Catering.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Church Crookham Junior School
Lot No
1
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ37 - North Hampshire
Main site or place of performance
Church Crookham Junior School, Tweseldown Road, Church Crookham, Fleet, Hampshire, GU52 8BW
two.2.4) Description of the procurement
Pupil Numbers:
KS2 553 (but max admission number is 600)
FSM Entitled: 76
Uptake: 46
Value: 3.20 GBP
Pupil Paid Meals Uptake: 172
Value: 3.20 GBP
Staff Duty Meal Entitled: 2
Uptake: 2
Value: 3.84 GBP
Staff Cash Meals No of Staff: 77
Uptake: 0
Value: 0 GBP
Sales over 12 months
FSM Sales 27,232 GBP
Pupil Paid Meal Sales 81,302 GBP
Staff Duty Meal Sales 189 GBP
Staff Cash Sales 0 GBP
Hospitality Sales 0 GBP
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Crookham CofE Aided Infant School
Lot No
2
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ37 - North Hampshire
Main site or place of performance
Crookham CofE Aided Infant School, Gally Hill Road, Church Crookham, Fleet, Hampshire, GU52 8BW
two.2.4) Description of the procurement
Pupil Numbers:
Nursery N/A
KS1 145
Nursery Meals N/A
UIFSM Entitled: 134
Uptake: 110 per day average
Value: 3.20 GBP
FSM Entitled: 11
Uptake: 11
Value: 3.20 GBP
Pupil Paid Meals N/A
Staff Duty Meal N/A
Staff Cash Meals No of Staff: 29
Uptake: 0
Value: 3.20 GBP
Sales over 12 months
UIFSM Sales 61,500 GBP
FSM Sales 5,500 GBP
Pupil Paid Meal Sales N/A
Staff Duty Meal Sales N/A
Staff Cash Sales 0 GBP
Hospitality Sales 0 GBP
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Dogmersfield CE Aided Primary School
Lot No
3
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ37 - North Hampshire
Main site or place of performance
Dogmersfield CE Aided Primary School, Chatter Alley, Dogmersfield, Hook, Hampshire, RG27 8SS
two.2.4) Description of the procurement
Pupil Numbers:
Nursery N/A
KS1 38
KS2 64
Total 102
Nursery Meals N/A
UIFSM Entitled: 38
Uptake: 36
Value: 3.20 GBP
FSM Entitled: 8
Uptake: 8
Value: 3.20GBP
Pupil Paid Meals Uptake: 29
Value: 3.20 GBP
Staff Duty Meal N/A
Staff Cash Meals No of Staff: 16
Uptake: 2
Value: 3.20 GBP
Sales over 12 months
UIFSM Sales 15,852 GBP
FSM Sales 5,877 GBP
Pupil Paid Meal Sales 16,791 GBP
Staff Duty Meal Sales N/A
Staff Cash Sales Included in pupil paid meals
Hospitality Sales 0 GBP
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Greenfields Junior School (part of Green Oaks Federation)
Lot No
4
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ37 - North Hampshire
Main site or place of performance
Greenfields Junior School, Green Lane, Hartley Wintney, Hook, Hampshire, RG27 8DQ.
two.2.4) Description of the procurement
Pupil Numbers:
KS2 299
FSM Entitled: 53
Uptake: 37
Value: 3.20 GBP
Pupil Paid Meals Entitled: 246
Uptake: 100
Value: 3.20 GBP
Staff Duty Meal Entitled: 0
Uptake: 0
Value: 3.84 GBP
Staff Cash Meals No of Staff: 41
Uptake: 1
Value: 3.84 GBP
Sales over 12 months
FSM Sales 21,000 GBP
Pupil Paid Meal Sales 64,000 GBP
Staff Duty Meal Sales 146 GBP
Staff Cash Sales 368 GBP
Hospitality Sales 0 GBP
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Heatherside Junior School in partnership with Heatherside Infant School
Lot No
5
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ37 - North Hampshire
Main site or place of performance
Heatherside Junior School in partnership with Heatherside Infant School, Reading Road South, Fleet, Hampshire, GU52 7TH
two.2.4) Description of the procurement
Pupil Numbers:
Nursery N/A
KS1 N/A
KS2 384
Total 384
Nursery Meals N/A
UIFSM Entitled:261
Uptake:190
Value: 3.20 GBP
FSM Entitled: 30 (Junior) 20 (Infant)
Uptake: 20 (Junior) 15 (Infant)
Value: 3.20 GBP
Pupil Paid Meals Uptake: 100
Value: 3.20 GBP
Staff Duty Meal N/A
Staff Cash Meals No of Staff: 52
Uptake: 10
Value: 3.84 GBP
Sales over 12 months
UIFSM Sales 120,000 GBP (Infants)
FSM Sales 8,938 GBP (Junior) 10,198 GBP (Infants)
Pupil Paid Meal Sales 64,771 GBP
Staff Duty Meal Sales 0 GBP
Staff Cash Sales 30.84 GBP
Hospitality Sales 0 GBP
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Mayhill Junior School
Lot No
6
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ37 - North Hampshire
Main site or place of performance
Mayhill Junior School, The Bury, Odiham, Hampshire, RG29 1NB
two.2.4) Description of the procurement
Pupil Numbers:
KS2 239
FSM Entitled: 43
Uptake: 43
Value: 3.20 GBP
Pupil Paid Meals Uptake: 60
Value: 3.20 GBP
Staff Duty Meal Entitled: 4
Uptake: when required
Value: 3.20 GBP
Staff Cash Meals No of Staff: 33
Uptake: as requested
Value: Varies
Sales over 12 months
UIFSM Sales N/A
FSM Sales 16,342 GBP
Pupil Paid Meal Sales 37,986 GBP
Staff Duty Meal Sales 1,408 GBP
Staff Cash Sales 770 GBP
Hospitality Sales N/A
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Newlands Primary School
Lot No
7
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ37 - North Hampshire
Main site or place of performance
Newlands Primary School, Dungells Lane, Yateley, Hampshire, GU46 6EY
two.2.4) Description of the procurement
Pupil Numbers:
Nursery N/A
KS1 82
KS2 96
Total 178 (as at 18/12/2024)
UIFSM Entitled: 81
Uptake: 12,940 annually
Value: 3.20 GBP
FSM Entitled: 19
Uptake: 2,828 annually
Value: 3.20 GBP
Pupil Paid Meals Uptake: 4,126 annually
Value: 3.20 GBP
Staff Duty Meal Entitled: 0
Uptake: 0
Value: 3.84 GBP
Staff Cash Meals No of Staff: 20
Uptake: 100 annually
Value: Between 1.54 GBP to 3,84 GBP + VAT where appropriate
Sales over 12 months – 2023/2024
UIFSM Sales 25,682 GBP
FSM Sales 9,827 GBP
Pupil Paid Meal Sales 16,187 GBP
Staff Duty Meal Sales 0 GBP
Staff Cash Sales 250 GBP
Hospitality Sales 300 GBP (due to budget restraints this will not continue)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Oakwood Infant School (part of Green Oaks Federation)
Lot No
8
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ37 - North Hampshire
Main site or place of performance
Oakwood Infant School, Church Lane, Hartley Wintney, Hampshire, RG27 8DY
two.2.4) Description of the procurement
Pupil Numbers:
Nursery N/A
KS1 206
Nursery Meals N/A
UIFSM Entitled: 189
Uptake: 152
Value: 3.20 GBP
FSM Entitled: 17
Uptake: 13
Value: 3.20 GBP
Pupil Paid Meals N/A
Staff Duty Meal Entitled: 21
Uptake:
Value: 3.84 GBP
Staff Cash Meals No of Staff: 35
Uptake: 1
Value: 3.84 GBP
Sales over 12 months
UIFSM Sales 90,000 GBP
FSM Sales 11,500 GBP
Pupil Paid Meal Sales N/A
Staff Duty Meal Sales 80 GBP
Staff Cash Sales 11.52 GBP
Hospitality Sales 0 GBP
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Potley Hill Primary School
Lot No
9
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ37 - North Hampshire
Main site or place of performance
Potley Hill Primary School, Potley Hill Road, Yateley, Hampshire, GU46 6AG
two.2.4) Description of the procurement
Pupil Numbers:
Nursery N/A
KS1 73
KS2 125
Total 198
Nursery Meals N/A
UIFSM Entitled: 73
Uptake: 39
Value: 2.80 GBP / 3.00 GBP (price change through year)
FSM Entitled: 32
Uptake: 22
Value: 2.80 GBP / 3.00 GBP (price change through year)
Pupil Paid Meals Uptake: 39
Value: 2.80 GBP / 3.00 GBP (price change through year)
Staff Duty Meal N/A
Staff Cash Meals No of Staff: 35
Uptake: 0
Sales over 12 months – 2023/2024
UIFSM Sales 26,331 GBP (2023/2024)
FSM Sales 17,665 GBP (2023/2024)
Pupil Paid Meal Sales 16,100 GBP (2023/2024)
Staff Duty Meal Sales N/A
Staff Cash Sales 0 GBP
Hospitality Sales 0 GBP
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Tavistock Infant School
Lot No
10
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ37 - North Hampshire
Main site or place of performance
Tavistock Infant School, Broadacres, Fleet, Hampshire, GU51 4EB
two.2.4) Description of the procurement
Pupil Numbers:
Nursery N/A
KS1 165
KS2 N/A
Nursery Meals N/A
UIFSM Entitled: 129
Uptake: 116
Value: 3.20 GBP
FSM Entitled: 26
Uptake: 12
Value: 3.20 GBP
Pupil Paid Meals Entitled: 26
Uptake: 12
Value: 3.20 GBP
Staff Duty Meal N/A
Staff Cash Meals No of Staff: 28
Uptake: 1-2 per day
Value: 3.84 GBP
Sales over 12 months
UIFSM Sales 67,851
FSM Sales 13,121
Pupil Paid Meal Sales N/A
Staff Duty Meal Sales 0 GBP
Staff Cash Sales 777 GBP
Hospitality Sales 0 GBP
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Westfields Infant & Junior Schools (The Westfield Federation)
Lot No
11
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ37 - North Hampshire
Main site or place of performance
Westfields Infant & Junior Schools - The Westfields Federation, School Lane, Yateley, Hampshire, GU46 6NN
two.2.4) Description of the procurement
Pupil Numbers:
Nursery N/A
KS1 269
KS2 359
Total 628
Nursery Meals N/A
UIFSM Entitled: WIS: 241 / WJS: 0
Uptake: WIS: 195
Value: 3.20 GBP
FSM Entitled: WIS: 28 / WJS: 47
Uptake: WIS: 18 approx / WJS: 35
Value: 3.20 GBP
Pupil Paid Meals Uptake: WJS: 112
Value: 3.20 GBP
Staff Duty Meal Entitled: WIS: 30 meals (Sept only)
Uptake: WIS: 30 meals (Sept only)
Value: 3.84 GBP
Staff Cash Meals No of Staff: WIS: 41 / WJS: 42
Uptake: WIS: 1 or 2 per week / WJS: 1 of 2 per week
Value: 3.84 GBP
Sales over 12 months – 2023/2024
UIFSM Sales WIS: 111,736 GBP
FSM Sales WIS: 7,702 GBP / WJS: 19,249 GBP
Pupil Paid Meal Sales WJS: 57,543 GBP
Staff Duty Meal Sales WJS: 18.00 GBP
Staff Cash Sales WIS: 410 GBP / WJS: 1,890 (last financial year but greatly reduced this year)
Hospitality Sales 0 GBP
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 March 2025
Local time
1:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
25 April 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=233741.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:233741)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.2) Body responsible for mediation procedures
RM&C Consultants Ltd
Suthernwood View, Woodcote Road
South Stoke, Reading
RG8 0JJ
David.allen@rmandcconsultants.co.uk
Telephone
+44 7786312805
Country
United Kingdom