- Scope of the procurement
- Lot 1. Portable Fire Fighting Equipment - All Powys
- Lot 2. Sprinklers Inspection, Servicing & Remedials – All Powys
- Lot 3. Fire Alarms and Emergency Lighting Inspection, Servicing & Remedials - North Powys
- Lot 4. Fire Alarms and Emergency Lighting Inspection, Servicing & Remedials - South Powys
Section one: Contracting authority
one.1) Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
commercialservices@powys.gov.uk
Country
United Kingdom
NUTS code
UKL24 - Powys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fire Safety Compliance Inspection, Servicing and Remedials for Corporate Buildings across the County of Powys
Reference number
itt_102204
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Powys County Council is seeking to engage suitably experienced and competent Contractors to enter into a Contract for Fire Safety Compliance Inspections, Servicing and Remedials within Corporate Buildings across the County of Powys for a three (3) year period with an option to extend for up to a further 24 months.
Works to include Inspections, Servicing and Remedials of Portable Fire Fighting equipment (Fire Extinguishers and Fire Blankets), Sprinklers, Fire Alarms and Emergency Lighting.
two.1.5) Estimated total value
Value excluding VAT: £927,950
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
4
two.2) Description
two.2.1) Title
Portable Fire Fighting Equipment - All Powys
Lot No
1
two.2.2) Additional CPV code(s)
- 45343220 - Fire-extinguishers installation work
- 39525400 - Fire blankets
- 50413200 - Repair and maintenance services of firefighting equipment
- 35111200 - Firefighting materials
- 35111000 - Firefighting equipment
- 45343210 - CO2 fire-extinguishing equipment installation work
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 35111300 - Fire extinguishers
- 35111320 - Portable fire-extinguishers
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
Powys County Council is seeking to engage suitably experienced and competent Contractors to carry out Fire Safety Compliance Inspections, Servicing and Remedials within Corporate Buildings across the County of Powys.
Lot 1 - Portable Fire Fighting Equipment (Fire Extinguishers & Fire Blankets) Inspection, Servicing & Remedials - All Powys
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend for upto a further 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Sprinklers Inspection, Servicing & Remedials – All Powys
Lot No
2
two.2.2) Additional CPV code(s)
- 44115500 - Sprinkler systems
- 45343230 - Sprinkler systems installation work
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
Powys County Council is seeking to engage suitably experienced and competent Contractors to carry out Fire Safety Compliance Inspections, Servicing and Remedials within Corporate Buildings across the County of Powys.
Lot 2 - Sprinklers Inspection, Servicing & Remedials – All Powys
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend for upto a further 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fire Alarms and Emergency Lighting Inspection, Servicing & Remedials - North Powys
Lot No
3
two.2.2) Additional CPV code(s)
- 31625000 - Burglar and fire alarms
- 31518200 - Emergency lighting equipment
- 31600000 - Electrical equipment and apparatus
- 45317000 - Other electrical installation work
- 45343000 - Fire-prevention installation works
- 50116100 - Electrical-system repair services
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
Powys County Council is seeking to engage suitably experienced and competent Contractors to carry out Fire Safety Compliance Inspections, Servicing and Remedials within Corporate Buildings across the County of Powys. Lot 3 - Fire Alarms and Emergency Lighting Inspection, Servicing & Remedials - North Powys.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend for upto a further 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fire Alarms and Emergency Lighting Inspection, Servicing & Remedials - South Powys
Lot No
4
two.2.2) Additional CPV code(s)
- 31625000 - Burglar and fire alarms
- 31518200 - Emergency lighting equipment
- 31600000 - Electrical equipment and apparatus
- 45317000 - Other electrical installation work
- 50116100 - Electrical-system repair services
- 45343000 - Fire-prevention installation works
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
Powys County Council is seeking to engage suitably experienced and competent Contractors to carry out Fire Safety Compliance Inspections, Servicing and Remedials within Corporate Buildings across the County of Powys. Lot 4 - Fire Alarms and Emergency Lighting Inspection, Servicing & Remedials - South Powys.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend for upto a further 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The minimum requirements of the tender are as follows:
-Constructionline Silver registered (or equivalent), with work categories relevant to the subject matter of the contract.
-Safety Schemes in Procurement (SSIP) accredited or fully compliant with an equivalent scheme.
- Pass a financial assessment of your company's accounts
- Insurance requirements, note that you must have or agree to put in place by contract start, insurances to the following levels:
Public Liability Insurance - 5,000,000 GBP and
Employer’s Liability Insurance - 5,000,000 GBP
- Acceptance of the JCT Measured Term Contract and Schedule of Amendments.
- All operatives on site will have undertaken Asbestos Awareness Training.
- The successful Contractors should ensure, where relevant, that all Basic Disclosure checks (DBS) are up to date and in line with the Council’s DBS policy.
- Lot Specific Minimum requirements as outlined within the tender documentation are:
Lot 1 Portable Fire Fighting Equipment (Extinguishers & Fire Blankets) - All Powys
- All personnel employed on this contract shall be experienced, trained and competent and shall have received general health and safety training and specific training with respect to Risk assessment, Asbestos awareness, Working at height as applicable and Use of personal protective equipment.
- All Contractors must have a current BAFE SP101 registration or equivalent.
Lot 2 – Sprinklers – All Powys
- All personnel employed on this contract shall be experienced, trained and competent and shall have received general health and safety training and specific training with respect to Risk assessment, Asbestos awareness, Working at height as applicable, Use of personal protective equipment and Working in confined spaces.
- Electrical contractors must be registered for works on NON domestic premises – e.g Niceic Approved, ECA or equivalent. Domestic only installers will not be considered.
Lots 3 & 4 – Fire Alarms and Emergency Lighting – North and South Powys
- All personnel employed on this contract shall be experienced, trained and competent and shall have received general health and safety training and specific training with respect to Risk assessment, Asbestos awareness, Working at height as applicable, Use of personal protective equipment and Working in confined spaces.
- Electrical contractors must be registered for works on NON domestic premises – e.g Niceic Approved, ECA or equivalent. Domestic only installers will not be considered.
- All Contractors must have a current BAFE SP203-1 registration or equivalent.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 March 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
11 March 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 3/5 years
six.3) Additional information
Instructions for Suppliers – Registration on eTenderwales -
Powys County Council will be conducting this tender through the Value Wales e-Tendering portal. This can be found at
www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.
Internet address(es): http://etenderwales.bravosolution.co.uk
Suppliers Instructions How to Express Interest in this Tender
1. Register your company on the eTenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the “Open Access ITTs” link.
- Click on the relevant ITT to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only)
- Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
- eMail: help@bravosolution.co.uk
- Phone: 0800 069 8634
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=135682
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Refer to tender documentation
(WA Ref:135682)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom