Section one: Contracting authority/entity
one.1) Name and addresses
DOJMOD 30-22 ID 901285 Probation Board for Northern Ireland
80-90 North Street
BELFAST
BT1 1LD
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DOJMOD 30-22 ID 901285 DoJ PBNI Electronic Case Management System Project
Reference number
DOJMOD 30-22 ID 901285
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
PBNI has a contract for the installation and migration to a new Case Management Solution that provides a robust and flexible case management system in order to support the effective and efficient management of service user information.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
120
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2018/S 153-351100
Section five. Award of contract/concession
Contract No
ID 901285
Title
DOJMOD 30-22 ID 901285 DoJ PBNI Electronic Case Management System
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
3 February 2023
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Due to the sensitive nature of this contract the Contractor name will be witheld from publication.
Not disclosed.
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £1,728,560
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015.
As above
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Public Contract Regulations 2015 provide aggrieved parties who have. been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). PBNI incorporated a standstill period before this contract modification was awarded. The standstill period was for a minimum of 10 calendar. days.
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
seven.1.3) Place of performance
NUTS code
- UKN0 - Northern Ireland
seven.1.4) Description of the procurement:
PBNI has a contract for the installation and migration to a new Case Management Solution that provides a robust and flexible case management system in order to support the effective and efficient management of service user information.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
120
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,728,560
seven.1.7) Name and address of the contractor/concessionaire
Due to the sensitive nature of this contract the Contractor name will be witheld from publication.
As above
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
Internet address
https://www.etendersni.gov.uk/epp
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
This modification is requested as additional services are required due to legislative updates and moving to a new corporate records management solution that has highlighted complexities.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Additional services have been required due to legislative updates and moving to a new corporate records management solution which
highlighted complexities therefore the Authority will be relying on Regulation 72(1)(c) as the need for the change could not have been
foreseen by a “diligent” Department and the changes do not affect the overall nature of the contract or exceed 50% of the value of the
original contract.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £1,728,560
Total contract value after the modifications
Value excluding VAT: £2,302,623