Scope
Reference
C403837
Description
NHS Black Country Integrated Care Board (referred to as the Commissioner) are inviting suitably qualified and experienced suppliers to express their interest in delivering a Wheelchair Assessment and Equipment Service for patients registered with a Dudley GP.
The aims and objectives of the service are:
• To provide comprehensive, all-age wheelchair services to support Service Users with long-term mobility and postural conditions to lead - as far as their condition will allow - healthy, active and independent lives.
• To provide for Service Users' clinical needs along with consideration of the holistic needs of the Service User, including social, educational, lifestyle and family/carer requirements.
• To achieve Service User-focused goals and/or resolution of problems relating to their mobility and/or equipment.
• To respond to the changing needs of Service Users with maintenance, repair, reassessments and provision of different equipment when this is needed.
• To support Service Users with integration into their local community, enabling access to education and employment and thus benefiting the economy and supporting the shift from treatment to prevention.
• To meet the Quality Standards and "I" statements set out in the Wheelchair Quality Framework.
• To focus on value for money rather than lowest absolute cost.
The contract will be for a period of 3 years with the option to extend for up to a further 2 years.
The annual value is £1,350,000
Please refer to the procurement documentation for further details.
To register your interest and access the procurement documentation and submit a bid, please follow this link, https://atamis-1928.my.site.com/s/Welcome, and search for:
Project Reference: C403837
Project Name: Dudley Wheelchair Assessment and Equipment Service
Total value (estimated)
- £6,750,000 excluding VAT
- £8,115,845 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2026 to 30 September 2029
- Possible extension to 30 September 2031
- 5 years
Description of possible extension:
Option to extend for up to a further 2 Years
Main procurement category
Goods
CPV classifications
- 33193120 - Wheelchairs
- 50421100 - Repair and maintenance services of wheelchairs
Contract locations
- UKG36 - Dudley
Justification for not using lots
The services are being commissioned as one contract and includes assessment, provision and management
Participation
Legal and financial capacity conditions of participation
As described in the procurement documentation
Technical ability conditions of participation
As described in the procurement documentation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
26 January 2026, 5:00pm
Tender submission deadline
9 February 2026, 5:00pm
Submission address and any special instructions
To register your interest and submit a bid, please follow this link, https://atamis-1928.my.site.com/s/Welcome, and search for:
Project Reference: C403837
Project Name: Dudley Wheelchair Assessment and Equipment Service
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
24 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 May 2030
Award criteria
| Name | Description | Type |
|---|---|---|
| Technical (Quality/Project Specific) | Please refer to tender documents |
Quality |
| Commercial (Cost / Financial) | Please refer to tender documents |
Price |
Weighting description
Full details of the award criteria can be found within the procurement documents
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Preliminary market engagement was published under 2025/S 000-066971 due to issues at the time publishing UK02 notice
Contracting authority
NHS Black Country Integrated Care Board
- Public Procurement Organisation Number: PCXW-1342-CXYV
Civic Centre, St Peter's Square
Wolverhampton
WV1 1SH
United Kingdom
Contact name: Kimberley Walker
Email: kimberley.walker13@nhs.net
Website: https://www.blackcountry.icb.nhs.uk/
Region: UKG39 - Wolverhampton
Organisation type: Public authority - central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
NHS Arden and Greater East Midlands Commissioning Support Unit
Summary of their role in this procurement: NHS Arden and Greater East Midlands CSU (AGCSU) is acting as an agent for and on behalf of NHS Black Country Integrated care Board
- Public Procurement Organisation Number: PLVR-6647-BVMM
Cardinal Square, 10 Nottingham Road
Derby
DE1 3QT
United Kingdom
Contact name: Kimberley Walker
Email: kimberley.walker13@nhs.net
Website: https://www.ardengemcsu.nhs.uk/
Region: UKF11 - Derby