Tender

Provision of Hire Services for Vehicles and Plant

  • Belfast City Council

F02: Contract notice

Notice identifier: 2025/S 000-003990

Procurement identifier (OCID): ocds-h6vhtk-04dc45

Published 6 February 2025, 2:55pm



Section one: Contracting authority

one.1) Name and addresses

Belfast City Council

9-21 Adelaide Street

Belfast

BT2 8DJ

Email

cps@BelfastCity.gov.uk

Country

United Kingdom

Region code

UKN06 - Belfast

Internet address(es)

Main address

www.belfastcity.gov.uk

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://e-sourcingni.bravosolution.co.uk/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://e-sourcingni.bravosolution.co.uk/

Tenders or requests to participate must be submitted to the above-mentioned address

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Provision of Hire Services for Vehicles and Plant

Reference number

T2555

two.1.2) Main CPV code

  • 60182000 - Hire of industrial vehicles with driver

two.1.3) Type of contract

Services

two.1.4) Short description

Hire of vehicles and mobile plant to support operations when additional vehicles or mobile plant are required or when a vehicle or an item of mobile plant is off the road being serviced or repaired.

two.1.5) Estimated total value

Value excluding VAT: £1,500,000

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

two.2) Description

two.2.1) Title

Lot No

Lot 1 - Hire of Commercial Vehicles

two.2.2) Additional CPV code(s)

  • 34134200 - Tipper trucks
  • 34136000 - Vans
  • 34144431 - Suction-sweeper vehicles
  • 34144510 - Vehicles for refuse

two.2.3) Place of performance

NUTS codes
  • UKN06 - Belfast

two.2.4) Description of the procurement

Hire of commercial vehicles to support operations when additional vehicles are required or when a vehicle is off the road being serviced or repaired.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

Two years with the option to renew annually for a further three years.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

The main CPV Code used is for the hire of industrial vehicles with driver. In the main the Council will not require a driver with these hire vehicles. However, should the need arise we may wish to request a driver to be supplied with the vehicles included in this tender.

two.2) Description

two.2.1) Title

Lot No

Lot 2 - Hire of Glass Collection Vehicles

two.2.2) Additional CPV code(s)

  • 34144511 - Refuse-collection vehicles

two.2.3) Place of performance

NUTS codes
  • UKN06 - Belfast

two.2.4) Description of the procurement

Hire of 12T and 7.5T glass collection vehicles to support operations when additional vehicles are required or when a vehicle is being serviced or repaired.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

Two years with the option to renew annually for a further three years

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

The main CPV Code used is for the hire of industrial vehicles with driver. In the main the Council will not require a driver with these hire vehicles. However, should the need arise we may wish to request a driver to be supplied with the vehicles included in this tender.

two.2) Description

two.2.1) Title

Lot No

Lot 3 - Hire of Mobile Plant

two.2.2) Additional CPV code(s)

  • 16700000 - Tractors
  • 34142300 - Dumper trucks
  • 34223200 - Bowsers
  • 43262100 - Mechanical excavators

two.2.3) Place of performance

NUTS codes
  • UKN06 - Belfast

two.2.4) Description of the procurement

Hire of various mobile plant, including browser,, tractor, mower, dumper truck, excavator and accessories to support operations when additional mobile plant are required or when mobile plant is being serviced or repaired.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

Two years with the option to renew annually for a further three years

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

The main CPV Code used is for the hire of industrial vehicles with driver. In the main the Council will not require a driver with these hire vehicles. However, should the need arise we may wish to request a driver to be supplied with the vehicles included in this tender.

two.2) Description

two.2.1) Title

Lot No

Lot 4 - HIre of Telehandler

two.2.2) Additional CPV code(s)

  • 43200000 - Earthmoving and excavating machinery, and associated parts
  • 43260000 - Mechanical shovels, excavators and shovel loaders, and mining machinery

two.2.3) Place of performance

NUTS codes
  • UKN06 - Belfast

two.2.4) Description of the procurement

Hire of telehandler to support operations when additional telehandlers are required or when a telehandler is off the road being serviced or repaired.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

Two years with the option to renew annually for a further three years

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

The main CPV Code used is for the hire of industrial vehicles with driver. In the main the Council will not require a driver with these hire vehicles. However, should the need arise we may wish to request a driver to be supplied with the vehicles included in this tender.


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

12 March 2025

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders

Date

12 March 2025

Local time

12:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.3) Additional information

The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: -

Additional delivery premises not shown in the tender documents. This may be in response to new Premises being identified and/or changes in how the Council’s in house operations are resourced and delivered.

Additional vehicles and plant of a similar nature to those requested in the tender documents. This may be in response to other services being identified over the duration of the contract which can provide temporary support for the Council’s in house operations to cover any shortfall in available resources. The contractor will be expected to price based on similar Premises/ tasks priced in the Pricing Schedule.

Hire commercial vehicles over 7.5T such as refuse collection vehicles, beaver tail truck, suction road sweeper, precinct sweeper and tipper truck etc which may be required throughout the duration of the contract.

Introduce required changes associated with the service to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, etc;

Major incident/ environmental incident that requires resource support i.e. waste clean up/spill, additional waste vehicles or additional qualified resources.

Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.

Circumstances which may arise where vehicles may be required with driver

six.4) Procedures for review

six.4.1) Review body

Royal Courts of Justice

Belfast

Country

United Kingdom