Section one: Contracting authority
one.1) Name and addresses
Belfast City Council
9-21 Adelaide Street
Belfast
BT2 8DJ
Country
United Kingdom
Region code
UKN06 - Belfast
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://e-sourcingni.bravosolution.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://e-sourcingni.bravosolution.co.uk/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Hire Services for Vehicles and Plant
Reference number
T2555
two.1.2) Main CPV code
- 60182000 - Hire of industrial vehicles with driver
two.1.3) Type of contract
Services
two.1.4) Short description
Hire of vehicles and mobile plant to support operations when additional vehicles or mobile plant are required or when a vehicle or an item of mobile plant is off the road being serviced or repaired.
two.1.5) Estimated total value
Value excluding VAT: £1,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot No
Lot 1 - Hire of Commercial Vehicles
two.2.2) Additional CPV code(s)
- 34134200 - Tipper trucks
- 34136000 - Vans
- 34144431 - Suction-sweeper vehicles
- 34144510 - Vehicles for refuse
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
two.2.4) Description of the procurement
Hire of commercial vehicles to support operations when additional vehicles are required or when a vehicle is off the road being serviced or repaired.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Two years with the option to renew annually for a further three years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The main CPV Code used is for the hire of industrial vehicles with driver. In the main the Council will not require a driver with these hire vehicles. However, should the need arise we may wish to request a driver to be supplied with the vehicles included in this tender.
two.2) Description
two.2.1) Title
Lot No
Lot 2 - Hire of Glass Collection Vehicles
two.2.2) Additional CPV code(s)
- 34144511 - Refuse-collection vehicles
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
two.2.4) Description of the procurement
Hire of 12T and 7.5T glass collection vehicles to support operations when additional vehicles are required or when a vehicle is being serviced or repaired.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Two years with the option to renew annually for a further three years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The main CPV Code used is for the hire of industrial vehicles with driver. In the main the Council will not require a driver with these hire vehicles. However, should the need arise we may wish to request a driver to be supplied with the vehicles included in this tender.
two.2) Description
two.2.1) Title
Lot No
Lot 3 - Hire of Mobile Plant
two.2.2) Additional CPV code(s)
- 16700000 - Tractors
- 34142300 - Dumper trucks
- 34223200 - Bowsers
- 43262100 - Mechanical excavators
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
two.2.4) Description of the procurement
Hire of various mobile plant, including browser,, tractor, mower, dumper truck, excavator and accessories to support operations when additional mobile plant are required or when mobile plant is being serviced or repaired.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Two years with the option to renew annually for a further three years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The main CPV Code used is for the hire of industrial vehicles with driver. In the main the Council will not require a driver with these hire vehicles. However, should the need arise we may wish to request a driver to be supplied with the vehicles included in this tender.
two.2) Description
two.2.1) Title
Lot No
Lot 4 - HIre of Telehandler
two.2.2) Additional CPV code(s)
- 43200000 - Earthmoving and excavating machinery, and associated parts
- 43260000 - Mechanical shovels, excavators and shovel loaders, and mining machinery
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
two.2.4) Description of the procurement
Hire of telehandler to support operations when additional telehandlers are required or when a telehandler is off the road being serviced or repaired.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Two years with the option to renew annually for a further three years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The main CPV Code used is for the hire of industrial vehicles with driver. In the main the Council will not require a driver with these hire vehicles. However, should the need arise we may wish to request a driver to be supplied with the vehicles included in this tender.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 March 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
12 March 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: -
Additional delivery premises not shown in the tender documents. This may be in response to new Premises being identified and/or changes in how the Council’s in house operations are resourced and delivered.
Additional vehicles and plant of a similar nature to those requested in the tender documents. This may be in response to other services being identified over the duration of the contract which can provide temporary support for the Council’s in house operations to cover any shortfall in available resources. The contractor will be expected to price based on similar Premises/ tasks priced in the Pricing Schedule.
Hire commercial vehicles over 7.5T such as refuse collection vehicles, beaver tail truck, suction road sweeper, precinct sweeper and tipper truck etc which may be required throughout the duration of the contract.
Introduce required changes associated with the service to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, etc;
Major incident/ environmental incident that requires resource support i.e. waste clean up/spill, additional waste vehicles or additional qualified resources.
Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.
Circumstances which may arise where vehicles may be required with driver
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Belfast
Country
United Kingdom