Section one: Contracting authority/entity
one.1) Name and addresses
Derbyshire Dales District Council
Town Hall,Bank Road
MATLOCK
DE43NN
Contact
Sherry Russell
sherry.russell@derbyshiredales.gov.uk
Telephone
+44 1629761271
Country
United Kingdom
Region code
UKF1 - Derbyshire and Nottinghamshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Organic Waste Disposal
Reference number
DDPT013
two.1.2) Main CPV code
- 90500000 - Refuse and waste related services
two.1.3) Type of contract
Services
two.1.4) Short description
Derbyshire Dales District Council intends to award the following contracts without competition using the negotiated procedure without prior publication for the disposal of organic waste collected by Serco Limited, the Councils waste and recycling collection provider:
1) Severn Trent Green Power Ltd for the disposal and processing of 100% of the Councils domestic food waste at their Seven Trent Green Power site in Derby to be processed using Anaerobic Digestion (AD) to produce renewable energy and a nutrient rich fertiliser.
2) Biffa Waste Services Limited for the disposal and processing of approximately 25% of the Council's domestic garden waste at their composting site in Etwall, South Derbyshire, to be processed using In Vessel Composting (IVC) to create compost and soil improvers.
The contracts will be for a term of 2 years from 1st March 2024 until 31st March 2026.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £295,000
two.2) Description
two.2.1) Title
Organic Waste Disposal - Domestic Food Waste
Lot No
1
two.2.2) Additional CPV code(s)
- 90513100 - Household-refuse disposal services
- 90514000 - Refuse recycling services
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
The disposal and processing of 100% of the domestic food waste residents dispose of in their kerbside 23L food caddies collected on behalf of the District Council by Serco Limited, the Councils waste and recycling collection provider.
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Organic Waste Disposal - Domestic Garden Waste
Lot No
2
two.2.2) Additional CPV code(s)
- 90513100 - Household-refuse disposal services
- 90514000 - Refuse recycling services
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
An organic waste disposal and processing facility located to the South of the District for the disposal and processing of approximately 25% of the domestic garden waste collected on behalf of the District Council by Serco Limited, the councils waste and recycling collection provider.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Derbyshire County Council (DCC) is the Waste Disposal Authority (WDA) for the county with responsibility for deciding the disposal of waste collected by Derbyshire's eight Districts and Boroughs in their capacity as Waste Collection Authorities (WCA).
DCC currently use In Vessel Composting (IVC) to process organic waste material. The primary advantage of IVC is its ability to accept and treat a comingled feedstock.
Recent changes to legislation require all WCAs to provide a free and weekly collection of food waste from the kerbside. Whilst not introducing a strict prohibition on the comingling of food and garden waste, the requirement for collections to be weekly, all year round and free means continuing to comingle both streams would incur significant additional cost for which no new burdens funding would be available.
Alternative techniques (anaerobic digestion of food waste and open windrow for garden waste) may offer significant improvements in terms of operating costs and environmental performance however a comprehensive cost benefit analysis is required prior to DCC reaching a final determination.
To allow DCC time, for such an assessment to be conducted and for the subsequent procurement and contract mobilisation to take place, Derbyshire Dales District Council will need an interim contract arrangement from 1st March 2024, until 31st March 2026 to enable continuation of organic waste disposal services .
Letting contracts of this type for shorter contract periods significantly reduces the attractiveness of the contract to the market. A contract term of one or two years makes it very difficult for prospective bidders to recoup their bid and contract mobilisation costs, which can be significant.
There is a limited number of organic waste disposal and processing locations within or near the Derbyshire Dales District border that allow the council to dispose of its organic waste and meet the terms agreed on its waste and recycling collection contract.
Because of the uncertainty regarding the Council's long-term requirements and the need for a short-term solution to maintain current services, competition is absent. Where competition for public service contracts is absent for technical reasons, contracting authorities may use a negotiated procedure without prior publication in accordance with regulation 32 (2) (b) (ii) of the Public Contracts Regulations 2015.
A 10 day standstill period will be observed before entering into the contracts. The 10 day standstill period will commence on the day after the publication date of this voluntary transparency notice.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
DDPT013
Lot No
1
Title
Organic Waste Disposal - Domestic Food Waste
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
23 January 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Severn Trent Green Power Ltd
The Stables, Radford
Chipping Norton
OX7 4EB
Country
United Kingdom
NUTS code
- UKJ14 - Oxfordshire
Companies House
04501557
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £0.01
Section five. Award of contract/concession
Contract No
DDPT013
Lot No
2
Title
Organic Waste Disposal - Domestic Garden Waste
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
23 January 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Biffa Waste Services Limited
Coronation Road, Cressex,
High Wycombe
HP12 3TZ
Country
United Kingdom
NUTS code
- UKJ13 - Buckinghamshire CC
Companies House
00946107
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £295,000
Section six. Complementary information
six.3) Additional information
A 10 day standstill will be observed before entering into the contracts. The 10 day standstill period will commence on the day after the publication date of this voluntary transparency notice.
six.4) Procedures for review
six.4.1) Review body
The Royal Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom