Section one: Contracting authority
one.1) Name and addresses
CBG Buying
International House, 24 Holborn Viaduct
London
EC1A 2BN
Steve@charitiesbuyinggroup.com
Telephone
+44 8001953010
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
http://www.charitiesbuyinggroup.com/
Buyer's address
http://www.charitiesbuyinggroup.com/
one.1) Name and addresses
Public Sector
International House
London
EC1A 2BN
Steve@charitiesbuyinggroup.com
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.charitiesbuyinggroup.com/
Buyer's address
http://www.charitiesbuyinggroup.com/
one.1) Name and addresses
Dukefield Procurement Limited
Parkside House 167, Chorley
Bolton
BL1 4RA
nichola.gill@dukefieldprocurement.co.uk
Telephone
+44 3459002877
Country
United Kingdom
NUTS code
UKD3 - Greater Manchester
Internet address(es)
Main address
http://www.dukefield.co.uk/about-us/
Buyer's address
http://www.dukefield.co.uk/about-us/
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework for the provision of Office Stationery and Associated Supplies and Services
Reference number
CA13091 - CBG/DU/STAT/01
two.1.2) Main CPV code
- 30192000 - Office supplies
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Contracting Authority wishes to establish a framework agreement for the provision of workplace supplies and services. The framework will focus upon, but not be limited to, the supply of office stationery, cleaning and janitorial supplies including paper and hygiene products, personal protective equipment including first aid, IT and print consumables and peripherals, paper supplies, office/workplace furniture, and catering supplies and equipment. It is let by the CBG Buying Community Interest Company known as Charities Buying Group and is available for use by members of the Charities Buying Group and all other organisations across the UK Public Sector.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £30,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 30237300 - Computer supplies
- 39220000 - Kitchen equipment, household and domestic items and catering supplies
- 15863000 - Tea
- 33770000 - Paper sanitary
- 33760000 - Toilet paper, handkerchiefs, hand towels and serviettes
- 30192113 - Ink cartridges
- 15981000 - Mineral water
- 30191000 - Office equipment except furniture
- 39134000 - Computer furniture
- 33000000 - Medical equipments, pharmaceuticals and personal care products
- 39292400 - Writing instruments
- 30191100 - Filing equipment
- 30197643 - Photocopier paper
- 30197000 - Small office equipment
- 15860000 - Coffee, tea and related products
- 39130000 - Office furniture
- 30234000 - Storage media
- 30190000 - Various office equipment and supplies
- 30197642 - Photocopier paper and xerographic paper
- 30197644 - Xerographic paper
- 39800000 - Cleaning and polishing products
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 30199792 - Calendars
- 30237310 - Font cartridges for printers
- 33700000 - Personal care products
- 39700000 - Domestic appliances
- 33141623 - First-aid boxes
- 30197640 - Self-copy or other copy paper
- 18424300 - Disposable gloves
- 30237200 - Computer accessories
- 39830000 - Cleaning products
- 30199000 - Paper stationery and other items
- 30197630 - Printing paper
- 30200000 - Computer equipment and supplies
- 30192110 - Ink products
- 30197645 - Card for printing
- 33141620 - Medical kits
- 15861000 - Coffee
- 18923000 - Pouches and wallets
- 30192121 - Ballpoint pens
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
United Kingdom
two.2.4) Description of the procurement
The Contracting Authority wishes to establish a framework agreement for the provision of workplace supplies and services. The framework will focus upon, but not be limited to, the supply of office stationery, cleaning and janitorial supplies including paper and hygiene products, personal protective equipment including first aid, IT and print consumables and peripherals, paper supplies, office/workplace furniture, and catering supplies and equipment.
The Contracting Authority wishes to establish a Framework Agreement to meet the workplace supplies and services needs of organisations across the entire public sector as one Lot; covering the broad range of workplace supplies and services detailed above and within the Invitation to Tender documentation. The framework is let on behalf of the Charities Buying Group for its members, but will also be open for use by all other public sector contracting authorities (and any future successors to these organisations), (as defined in Part 1, General
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60.00%
Price - Weighting: 40.00%
two.2.11) Information about options
Options: Yes
Description of options
48 month(s) from the commencement date, with 36 initial month(s) and option to extend 1x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-034115
Section five. Award of contract
Contract No
CA13091
Title
Framework for the provision of Office Stationery and Associated Supplies and Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 February 2024
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Bates Office Services
A1-A4 Knights Park Industrial Estate, Knights Road
Rochester
ME2 2LS
Telephone
+44 1322550167
Fax
+44 1322525227
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £30,000,000
Section six. Complementary information
six.3) Additional information
Charities Buying Group Internal Reference Number is CBG/DU/STAT/01. The framework is being delivered by the Charities Buying Group and its partners ukefield Procurement Ltd (who are a subsidiary of Dukefield Group Ltd). Dukefield Procurement Ltd are acting as agents of Charities Buying Group in the evelopment and ongoing contract management of this framework. The contracting authority will be using an eTendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the Sourcing Cloud system at: ttps://suppliers.multiquote.com
The tender is available from the opportunities menu on the login page of the site.
The contracting authority shall not be under any obligation to accept the lowest tender or ndeed any tender. Charities Buying group expressly reserves the rights:
(a) to terminate the procurement process and not to award any contract as a result of the procurement process at any time;
(b) to make whatever changes it may see fit to the content and structure of the procurement as detailed within the tender documentation;
(c) to award a contract covering only part of the consortium's requirements if explicitlydetailed within the tender documentation;
(d) to disqualify any organisation from the process that canvasses any employee of the
Contracting Authority during the procurement process or standstill period if applicable;
(e) seek clarifications to tender responses on the basis that any clarification sought will not confer any undue competitive advantage in the favour of any supplier from whom such clarifications are being sought;
(f) where the contracting authority can evidence that there is a conflict of interest, either personal or in consideration of any organisation bidding for the contract, the contracting authority shall have the explicit right to immediately exclude that person or organisation from the tender process entirely;
(g) where the contracting authority has engaged in any pre-market soft testing prior to the commencement of the procurement process, the contracting authority reserves the right to name any organisation that has been involved in these discussions and release any and all
specifications/discussion documents to the market where appropriate to the subject matter of this procurement;
(h) the contracting authority will not be liable for any costs incurred by tenderers;
(i) the value of the framework provided in section II.1.5) is only an estimate and the contracting authority will not guarantee any business through this framework agreement and
(j) the contracting authority wishes to establish a framework agreement open for use by all Public Sector Bodies as stated in II.1.4).
six.4) Procedures for review
six.4.1) Review body
Charities Buying Group
International House, 24 Holborn Viaduct
London
EC1A 2BN
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Charities Buying Group
International House, 24 Holborn Viaduct
London
EC1A 2BN
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Charities Buying Group will incorporate a minimum 10-day standstill period at the
point information on the award of contract is communicated to tenderers. Bidders who are
unsuccessful shall be informed by the Contracting Authority as soon as possible after the
decision is made as to the reasons why the bidder was unsuccessful. If an appeal regarding
the award of the contract has not been successfully resolved, the Public Procurement
Regulations provide for the aggrieved parties who have been harmed or who are at risk of
harm by the breach of the rules to take action in the High Court (England, Wales and
Northern Ireland). Any action must be generally brought within 3 months. If a declaration of ineffectiveness is sought,
any such action must be brought within 30 days where the
Contracting Authority has communicated the award of the contract and a summary of
reasons to tenderers, or otherwise within 6 months of the contract being entered into.
Where a contract has not been entered into, the Court may order the setting aside of the
award decision or order the Contracting Authority to amend any document and may award
damages. If the Contract has been entered into the Court may, depending on the
circumstances, award damages, make a declaration of ineffectiveness, order the
Contracting Authority to pay a fine, and/or order that the duration of the contract the
shortened. The purpose of the standstill period referred to above is to allow the parties to
apply to the Courts to set aside the award decision before the contract is entered into.
six.4.4) Service from which information about the review procedure may be obtained
Charities Buying Group
International House, 24 Holborn Viaduct
London
EC1A 2BN
Country
United Kingdom