Section one: Contracting authority
one.1) Name and addresses
University of Portsmouth
Winston Churchill Avenue
Portsmouth
PO1 2UP
Country
United Kingdom
NUTS code
UKJ31 - Portsmouth
Internet address(es)
Main address
https://in-tendhost.co.uk/port/aspx/Home
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://in-tendhost.co.uk/port/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Measured term contract for planned preventative maintenance with reactive repairs and minor work for building fabric and mechanical and electrical works
Reference number
23/TB/062
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
The University of Portsmouth (the Authority) is seeking to award two measured term contracts for the planned preventative maintenance with reactive repairs and minor works for building fabric (Lot 1) and mechanical and electrical works (Lot 2). The annual values for Lots 1 and 2 are anticipated to be approximately £400,000 and £1,400,000. The two contracts may be awarded to the same contractor or two different contractors. An Applicant can apply for Lot 1, Lot 2 or both Lots (see question 1.4).This standard Selection Questionnaire (SQ) is being issued in connection with a competitive procurement conducted in accordance with the Restricted Procedure under the Public Contract Regulations 2015 and the Public Procurement (Amendment etc) (EU Exit) Regulations 2020 ("the Regulations").
two.1.5) Estimated total value
Value excluding VAT: £1,800,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Planned preventative maintenance with reactive repairs and minor works for building fabrics
Lot No
1
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
- 45441000 - Glazing work
- 44221000 - Windows, doors and related items
- 45451000 - Decoration work
- 45340000 - Fencing, railing and safety equipment installation work
- 45442180 - Repainting work
- 45212290 - Repair and maintenance work in connection with sports facilities
- 45420000 - Joinery and carpentry installation work
- 44221220 - Fire doors
- 45262500 - Masonry and bricklaying work
- 45261900 - Roof repair and maintenance work
- 45261300 - Flashing and guttering work
- 45453000 - Overhaul and refurbishment work
- 45223200 - Structural works
- 45421152 - Installation of partition walls
- 45421160 - Ironmongery work
- 45421146 - Installation of suspended ceilings
- 45432112 - Laying of paving
- 50850000 - Repair and maintenance services of furniture
- 45432130 - Floor-covering work
- 45213312 - Car park building construction work
- 44212310 - Scaffolding
- 45330000 - Plumbing and sanitary works
two.2.3) Place of performance
NUTS codes
- UKJ31 - Portsmouth
Main site or place of performance
University of Portsmouth Campus
two.2.4) Description of the procurement
Planned preventative maintenance with reactive repairs and minor works for building fabrics - Please see the procurement documents pack, this can be downloaded from our Intend Portal https://in-tendhost.co.uk/port/aspx/Home
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
An initial contract term of 3 years with additional 2 years subject to agreement, up to a total contract term of 5 years in total.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Planned preventative maintenance with reactive repairs and minor works for mechanical and electrical installations
Lot No
2
two.2.2) Additional CPV code(s)
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 45261215 - Solar panel roof-covering work
- 50413200 - Repair and maintenance services of firefighting equipment
- 50413100 - Repair and maintenance services of gas-detection equipment
- 45212290 - Repair and maintenance work in connection with sports facilities
- 50532400 - Repair and maintenance services of electrical distribution equipment
- 50532300 - Repair and maintenance services of generators
- 45312310 - Lightning-protection works
- 50531100 - Repair and maintenance services of boilers
- 50610000 - Repair and maintenance services of security equipment
two.2.3) Place of performance
NUTS codes
- UKJ31 - Portsmouth
Main site or place of performance
University of Portsmouth Campus
two.2.4) Description of the procurement
Planned preventative maintenance with reactive repairs and minor works for mechanical and electrical installations. Please see the procurement documents pack, this can be downloaded from our Intend Portal https://in-tendhost.co.uk/port/aspx/Home
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
An initial contract term of 3 years with additional 2 years subject to agreement, up to a total contract term of 5 years in total.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Selection criteria as stated in the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 March 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
Procurement TimetableTask DateContract notice published on FTS 06/02/2024Selection stage documents available on In-tend 06/02/2024Deadline for requests for selection stage clarification 29/02/2024SSQ return deadline 07/03/2024Selection decision notified to candidates 04//04/2024Invitation to tender issued to shortlisted tenderers 05/04/2024 Deadline for requests for tender stage clarification 30/04/2024Tender return deadline 07/05/2024Invitation to interview (if required) 30/05/2024Interview period 04/06/2024 and 05/06/2024Award decision notified to tenderers 17/06/2024Standstill period starts 17/06/2024Standstill period ends 27/06/2024Contract award 28/06/2024Mobilisation 25 DaysStart of contract 01/08/2024Whilst the University will endeavour to follow this timetable it could be subject to change. Tenderers can register and download all relevant documentation from our Intend portal https://in-tendhost.co.uk/port/aspx/Home
six.4) Procedures for review
six.4.1) Review body
University Portsmouth
Winston Churchill Avenue
Portsmouth
PO1 2UP
Telephone
+44 2392848484
Country
Afghanistan