Section one: Contracting authority
one.1) Name and addresses
West Midlands Fire and Rescue Authority
99 Vauxhall Road, Nechells
Birmingham
B7 4HW
Contact
Liz Davies
Telephone
+44 1213806179
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
VAT No. 281 2856 47
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/34952
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=43521&B=BLUELIGHT
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=43521&B=BLUELIGHT
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WEST MIDLANDS FIRE AND RESCUE AUTHORITY INVITATION TO TENDER FOR THE PLANNED PREVENTATIVE MAINTENANCE AND EMERGENCY REPAIR OF APPLIANCE BAY DOORS, ROLLER SHUTTER DOORS, VEHICULAR BARRIERS AND GAT
Reference number
C5146
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
West Midlands Fire and Rescue Authority is seeking a company to supply electrical and mechanical services, expertise and parts as required to provide an effective planned preventative maintenance program and emergency repairs of all appliance bay doors, roller shutters, gates and barriers for the West Midlands Fire and Rescue Authority for a period of two years with an option to extend for a further two years.
two.1.5) Estimated total value
Value excluding VAT: £320,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 44115310 - Roller-type shutters
- 44221300 - Gates
- 44221400 - Shutters
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
West Midlands Fire and Rescue Authority is seeking a company to supply electrical and mechanical services, expertise and parts as required to provide an effective planned preventative maintenance programme of all appliance bay doors, roller shutters, gates, and barriers for 41 West Midlands Fire Service sites across the Council Authorities of Birmingham, Coventry, Dudley, Sandwell, Solihull, Walsall, and Wolverhampton. This Programme will include three annual inspection/maintenance visits (February/June/October, together with the provision of a 24 hours per day, 7 days per week emergency callout service to cover plant or service breakdown. The successful contractor must ensure that they can adequately cover the West Midlands area and that call outs can be dealt with within 2 hours of receipt of a call for emergency repairs. The company must be experienced in this field and able to demonstrate its professional and technical competence in providing a regular service. Companies wishing to tender for this contract must have £5m public liability, employer’s liability insurance cover and a minimum turnover of £640,000 per annum. In addition, they should ideally be members of the Door Hardware Federation, Automatic Door Suppliers Association or equivalent. The award of the contract is expected to be mid-April 2022 with a contract start date of 1st May 2022. The contract shall be for two years with an option to extend for two further years.
The contract will not be split into Lots due to the requirement to have consistency of performance from one contractor in their provision of service and one set of fixed prices for parts and labour.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £320,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 March 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 13 June 2022
four.2.7) Conditions for opening of tenders
Date
14 March 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
West Midlands Fire Service
99 Vauxhall Road
Birmingham
B7 4HW
Telephone
+44 1213806166
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The authority will incorporate a standstill period at the point information on the award of the framework
agreements is communicated to tenderers. The notification will provide full information on the award decision.
The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers
to challenge the award decision.
six.4.4) Service from which information about the review procedure may be obtained
West Midlands Fire Service
99 Vauxhall Road
Birmingham
B7 4HW
Telephone
+44 1213806166
Country
United Kingdom