Section one: Contracting authority
one.1) Name and addresses
Torbay Council
Town Hall, Castle Circus
Torquay
TQ1 3DR
Contact
Mrs Clare Farquhar
Telephone
+44 1803208514
Country
United Kingdom
Region code
UKK42 - Torbay
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=ff7e9267-e0a3-ed11-811f-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=ff7e9267-e0a3-ed11-811f-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Highways Services System for SWISCo
Reference number
DN654814
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
An SaaS system to manage SWISCo’s Highways Service to include:
• Highway Inspections
• Streetworks
• Street Lighting
• Winter Maintenance routing and delivery
• Permitting
• Quotation system
• Back Office system
• Data Warehouse & Data Migration from the current system (Mayrise)
• Integration of data from various in-house and Torbay Council systems using API’s or other appropriate means
• Mobile/In-Cab Technology
• Lone Working support
This project will be delivered in three phases.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK42 - Torbay
two.2.4) Description of the procurement
An SaaS system to manage SWISCo’s Highways Service to include:
• Highway Inspections
• Streetworks
• Street Lighting
• Winter Maintenance routing and delivery
• Permitting
• Quotation system
• Back Office system
• Data Warehouse & Data Migration from the current system (Mayrise)
• Integration of data from various in-house and Torbay Council systems using API’s or other appropriate means
• Mobile/In-Cab Technology
• Lone Working support
This project will be delivered in three phases.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £360,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
It is intended that the initial period of 3 years will be followed by an annual rolling 12-month Contract for hosting and maintenance and support.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
13 March 2023
Local time
12:00pm
Changed to:
Date
20 March 2023
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
13 March 2023
Local time
12:00pm
Information about authorised persons and opening procedure
All Tenders will remain electronically sealed until the Submission deadline, when they will be unsealed by an independent Verifier in the presence of a member of the Procurement Team.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Full Access to Documents
In order to provide unrestricted, full, direct and free of charge access to the Tender Documents the Authority is providing the Documents in PDF format in the Opportunities Area of the ProContract e-Tendering portal at www.supplyingthesouthwest.org.uk
In order to access amendable versions of the Documents and to submit a response Applicants must be registered as Suppliers on ProContract. Applicants should then express an interest in the opportunity and download the Word and Excel format Documents for completion and submission.
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
7 Rolls Building, Fetter Lane
London
EC4A 1NL
Telephone
+44 2079477156
Country
United Kingdom