Section one: Contracting authority
one.1) Name and addresses
Leeds City Council - PACS
Civic Hall
Leeds
LS11UR
Contact
Laura Skirrow
Telephone
+44 1135351235
Country
United Kingdom
Region code
UKE42 - Leeds
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
https://yortender.eu-supply.com/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://yortender.eu-supply.com/
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Electricity and Gas
Reference number
65735
two.1.2) Main CPV code
- 09310000 - Electricity
two.1.3) Type of contract
Supplies
two.1.4) Short description
This Prior Information Notice is intended to raise awareness of an upcoming opportunity to act as Leeds City Council's energy supplier for electricity and gas.
Leeds City Council's current electricity and gas supply contracts will expire on 31st March 2024, and as such the council will be undertaking a procurement exercise to appoint an organisation to provide these services to ensure continuity of supply from 1st April 2024.
A competitive procurement exercise will be carried with the intention that the tender documents will be issued around March 2023 via the council's electronic tendering system YORtender.
A market sounding document with a draft of the service specification and a number of questions for interested organisations has been issued via YORtender. Interested organisations are encouraged to review and respond to that document to understand more about the specific contract requirements, and to help inform the Council's thinking.
A summary of the requirements under the new contract are set out below.
•Supply electricity to approximately 1,900 non-half-hourly metered sites, 360 half-hourly metered sites, and a single unmetered supply for the city's street lighting (also including a limited number of other street furniture related supplies which have yet to be moved over to separate metering);
•Supply gas to approximately 750 metered sites owned by LCC;
•Procure, appoint and manage the Meter Operator/Data Collector for all supplies (except where specified otherwise);
•Provide comprehensive, accurate and timely monthly billing of all gas and electricity supplies;
•Manage the Council's increasing portfolio of export supplies, including providing contracts for export from the Council's or its partners' energy generation infrastructure. This also includes the procurement, supply and operation of hardware and software for the remote operation and optimisation of the 2 x c1.2MW gas generators located at Merrion House in the city centre (i.e. does not include management or maintenance of the generation infrastructure itself);
•Provide a brokerage service for the forward purchasing of energy by the Council to commence immediately following contract award, including provision of regular expert market insights into the energy markets for gas and/or electricity and advice and recommendations to the council regarding forward purchases. In addition to the routine purchasing from the wholesale market, the Service may also include the identification, brokerage and supply by the Supplier of electricity volumes through corporate power purchase agreement(s), although the Council reserves the ability to procure such volume under separate arrangements;
•Provide arrangements for sleeving into the Contract any volumes of electricity from separate power purchase agreement (PPA) arrangements or other similar agreements for renewables generation that the Council has entered into either prior to or during the Contract Term. This may also include volume exported from the Council's own portfolio of export supplies where this represents value for money;
•Sleeve into the Contract the volumes of gas and electricity that the Council has already forward purchased with its previous supplier for periods that fall within the Contract Term, and at the prices secured via the previous supplier;
•Sleeve over any gas and/or electricity forward purchased via this Contract for delivery beyond the Contract Term to a new supplier on termination or expiry of the Contract at the previously traded prices and at no additional cost to the Council.
To access the Market Sounding Exercise please visit https://yortender.eu-supply.com/ and search for the reference 65735 - Market Sounding Exercise - Supply of Electricity and Gas.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 09121200 - Mains gas
- 09310000 - Electricity
- 71314000 - Energy and related services
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
See section II.1.4. Short description above.
two.3) Estimated date of publication of contract notice
20 March 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes