- Scope of the procurement
- Lot 1. Arboricultural services in the Hambleton & Richmondshire District Area
- Lot 2. Arboricultural services in the Ryedale & Scarborough District Area
- Lot 3. Arboricultural services in the Craven & Harrogate District Area
- Lot 4. Arboricultural services in the Selby District Area
Section one: Contracting authority
one.1) Name and addresses
NY Highways Limited
County Hall
Northallerton
DL7 8AD
Contact
Ms Patricia Murphy
NYHighwaysProcurement@northyorks.gov.uk
Country
United Kingdom
NUTS code
UKE2 - North Yorkshire
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Other type
Wholly owned subsidiary of a Local Authority (North Yorkshire County Council)
one.5) Main activity
Other activity
Highways Maintenance Activities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Arboricultural Services Framework (NY Highways)
Reference number
DN508001
two.1.2) Main CPV code
- 77211300 - Tree-clearing services
two.1.3) Type of contract
Services
two.1.4) Short description
The aims of this framework arrangement are to ensure that tree maintenance work is completed to a high standard in accordance with arboriculture best practice and the relevant legal and Council requirements. The contract will ensure a safe highway for residents and visitors, by allowing NY Highways Ltd to respond quickly and professionally to reports of dangerous trees on or near the highway, and by managing trees on or near the highway.
two.1.5) Estimated total value
Value excluding VAT: £1,200,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
two.2) Description
two.2.1) Title
Arboricultural services in the Hambleton & Richmondshire District Area
Lot No
1
two.2.2) Additional CPV code(s)
- 77211300 - Tree-clearing services
- 77211500 - Tree-maintenance services
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
two.2.4) Description of the procurement
The activities covered under this framework agreement will include, but are not limited to:
• Emergency Call-Out Provision (including outside of normal daily work hours and on weekends)
• Consultancy and Advisory Services
• Pruning and Associated Works
• Dismantling and Felling
• Stump Removal/Grinding & Treatment
• Planting
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Two year initial period, followed by two further 12 month periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Arboricultural services in the Ryedale & Scarborough District Area
Lot No
2
two.2.2) Additional CPV code(s)
- 77211300 - Tree-clearing services
- 77211500 - Tree-maintenance services
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
two.2.4) Description of the procurement
The activities covered under this framework agreement will include, but are not limited to:
• Emergency Call-Out Provision (including outside of normal daily work hours and on weekends)
• Consultancy and Advisory Services
• Pruning and Associated Works
• Dismantling and Felling
• Stump Removal/Grinding & Treatment
• Planting
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Two year initial period, followed by two further 12 month periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Arboricultural services in the Craven & Harrogate District Area
Lot No
3
two.2.2) Additional CPV code(s)
- 77211300 - Tree-clearing services
- 77211500 - Tree-maintenance services
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
two.2.4) Description of the procurement
The activities covered under this framework agreement will include, but are not limited to:
• Emergency Call-Out Provision (including outside of normal daily work hours and on weekends)
• Consultancy and Advisory Services
• Pruning and Associated Works
• Dismantling and Felling
• Stump Removal/Grinding & Treatment
• Planting
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Two year initial period, followed by two further 12 month periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Arboricultural services in the Selby District Area
Lot No
4
two.2.2) Additional CPV code(s)
- 77211300 - Tree-clearing services
- 77211500 - Tree-maintenance services
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
two.2.4) Description of the procurement
The activities covered under this framework agreement will include, but are not limited to:
• Emergency Call-Out Provision (including outside of normal daily work hours and on weekends)
• Consultancy and Advisory Services
• Pruning and Associated Works
• Dismantling and Felling
• Stump Removal/Grinding & Treatment
• Planting
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Two year initial period, followed by two further 12 month periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
29 March 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
29 March 2021
Local time
12:00pm
Place
Procurement and Contract Management, North Yorkshire County Council, County Hall, Northallerton, DL7 8AD
Information about authorised persons and opening procedure
An independent member of the Procurement and Contract Management section within North Yorkshire County Council will verify the tenders through our e-tendering system (YORtender).
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
To access the tender documents you must register your organisation details on the YORtender (ProContract) system at https://procontract.due-north.com/Login/ by creating a username, password and company profile.
To view details of this opportunity click on the Find Opportunities icon within the Opportunities section. Select "North Yorkshire County Council" from the Organisations drop down in the filter section and click Update. The Opportunity should then be displayed on the page. Alternatively use the Find Opportunities icon and
• change the All Data drop down to Reference Number in the search drop down;
• enter the contract ID: DN508001;
• click Go, and the details of this contract should be displayed.
Once you have selected the Opportunity by clicking on the project title, you will need to express your interest by clicking the Register Interest In This Opportunity button. This will then allow you to download any documentation required, complete and upload the documents to the system. This must be done in advance of the deadline date.
If you require further information, guidance or support using YORtender (ProContract) please visit the supplier help centre: https://supplierhelp.due-north.com/ If you have specific system issues please log a support call using the following link: http://proactis.kayako.com/procontractv3/Core/Default/Index
Alternatively you can log your call by emailing ProContractSuppliers@proactis.com. For critical and time-sensitive issues (requiring resolution within 60 minutes) please call 0330 005 0352.
OJEU Framework Permissible Users:
The following is a list of eligible public sector bodies who can access this framework arrangement:
— North Yorkshire County Council (https://www.northyorks.gov.uk)
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Strand, City of Westminster
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for review procedures:
North Yorkshire County Council, on the behalf of NY Highways Limited, shall in accordance with the Public Contracts (Amendment) Regulations 2015, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers.
The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable.
Should additional information be required, please contact the person cited in paragraph I.1) of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations2015 (SI 2015 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England and Wales).
Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the Court may only award damages once the contract has been entered into.
six.4.4) Service from which information about the review procedure may be obtained
High Court of England and Wales
Strand, City of Westminster
London
Country
United Kingdom