Section one: Contracting authority
one.1) Name and addresses
Sunderland City Council
City Hall, Plater Way
Sunderland
SR1 3AA
Contact
Virginia Ainsley
virginia.ainsley@sunderland.gov.uk
Telephone
+44 7824342681
Country
United Kingdom
NUTS code
UKC23 - Sunderland
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Digitisation of Local History and Library Collections
Reference number
DN595814
two.1.2) Main CPV code
- 92510000 - Library and archive services
two.1.3) Type of contract
Services
two.1.4) Short description
Sunderland City Council wishes to appoint an external library provider to digitise the resources of the City’s local history and library collections to ensure they are safeguarded and made as accessible as possible now and into the future.
The appointed provider will be required to digitise and catalogue the collections to professional library standards. The collections must then be uploaded to the Council's Library Management System (LMS).
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 92510000 - Library and archive services
two.2.3) Place of performance
NUTS codes
- UKC23 - Sunderland
two.2.4) Description of the procurement
Sunderland City Council (SCC) wishes to appoint an external library provider to digitise the resources of the City’s local history and library collections to ensure they are safeguarded and made as accessible as possible now and into the future. The collection of local and social history records owned by the Council chart the development and changing face of the City over hundreds of years.
As part of the digitisation services, the appointed provider will be required to ensure the integrity and credibility of the library collections, which must be catalogued and retained to professional library standards. The collections must then be uploaded to the Council's Library Management System (LMS).
Full details of the Council's requirements can be found within the ITT documentation, which can be accessed at: www.nepo.org
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 March 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
14 March 2022
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The Council of the City of Sunderland
Mrs Glenda Malone, Corporate Procurement Team, City Hall, Plater Way
Sunderland
SR1 3AA
Country
United Kingdom