Tender

DELIVERY OF PRINT SERVICES FOR ELECTIONS AND ELECTORAL REGISTRATION FOR SOUTH STAFFORDSHIRE DISTRICT COUNCIL (SSDC)

  • Staffordshire County Council

F02: Contract notice

Notice identifier: 2025/S 000-003831

Procurement identifier (OCID): ocds-h6vhtk-04dbe6

Published 5 February 2025, 2:28pm



Section one: Contracting authority

one.1) Name and addresses

Staffordshire County Council

1 Staffordshire Place

STAFFORD

ST162LP

Contact

Nathaniel Taylor

Email

nathaniel.taylor@staffordshire.gov.uk

Telephone

+44 1785854658

Country

United Kingdom

Region code

UKG24 - Staffordshire CC

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

https://www.staffordshire.gov.uk/Homepage.aspx

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://supplierlive.proactisp2p.com/Account/Login

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://supplierlive.proactisp2p.com/Account/Login

one.4) Type of the contracting authority

Regional or local Agency/Office

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

DELIVERY OF PRINT SERVICES FOR ELECTIONS AND ELECTORAL REGISTRATION FOR SOUTH STAFFORDSHIRE DISTRICT COUNCIL (SSDC)

Reference number

IA3300

two.1.2) Main CPV code

  • 79800000 - Printing and related services

two.1.3) Type of contract

Services

two.1.4) Short description

South Staffordshire District Council (SSDC) are seeking to appoint a single Supplier for Electoral Services' PRINTING AND MAILING services for canvassing and elections which SSDC is required to carry out by Statute. All materials must be printed by the Supplier in accordance with the relevant current and up to date legislation, prevailing Electoral Commission and / or Ministry of Housing, Communities and Local SSDC require a rapid and cost-effective provision of services by The Supplier to meet strict statutory electoral services deadlines, including electoral registration and elections.

two.1.5) Estimated total value

Value excluding VAT: £250,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 22000000 - Printed matter and related products
  • 79800000 - Printing and related services

two.2.3) Place of performance

NUTS codes
  • UKG24 - Staffordshire CC
Main site or place of performance

SSDC is based at South Staffordshire Council, Council Offices, Wolverhampton Road, Codsall WV8 1PX.

two.2.4) Description of the procurement

The contract is to cover print products during the contract period in relation to: -

a) electoral registration; including the annual electoral registration canvass and specified elements of business-as-usual year-round, rolling registration; and

b) all scheduled and unscheduled elections (either by-elections or changes arising from the English Devolution White Paper),

• 2026 Fallow Year

• 6th May 2027 District and Parish Elections

• 4th May 2028 Police, Fire and Crime Commissioner Election

• 2029 United Kingdom Parliamentary General Election.

• 3rd May 2029 County Council Elections

• 2030 Fallow Year

For further information, please access the specificatino in the tender pack.

two.2.5) Award criteria

Quality criterion - Name: Quality Questions / Weighting: 60%

Price - Weighting: 40%

two.2.6) Estimated value

Value excluding VAT: £250,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 June 2025

End date

31 May 2030

This contract is subject to renewal

Yes

Description of renewals

This provision will be a perpetual need of South Staffordshire District Council, therefore, this will be procured in the same or similar method.

NB - this provision may change depending on the outcome of local government devolution.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: Yes

Description of options

The initial term of the agreement is for two years, 01/06/2024 to 31/05/2027, with three optional extension periods to 31/05/2028, 31/05/2029 & 31/05/2030 respectively.


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Minimum level(s) of standards possibly required

.0


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

7 March 2025

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders

Date

7 March 2025

Local time

12:30pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

six.4) Procedures for review

six.4.1) Review body

Public Procurement Review Service

London

Country

United Kingdom