Section one: Contracting authority
one.1) Name and addresses
Staffordshire County Council
1 Staffordshire Place
STAFFORD
ST162LP
Contact
Nathaniel Taylor
nathaniel.taylor@staffordshire.gov.uk
Telephone
+44 1785854658
Country
United Kingdom
Region code
UKG24 - Staffordshire CC
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.staffordshire.gov.uk/Homepage.aspx
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com/Account/Login
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DELIVERY OF PRINT SERVICES FOR ELECTIONS AND ELECTORAL REGISTRATION FOR SOUTH STAFFORDSHIRE DISTRICT COUNCIL (SSDC)
Reference number
IA3300
two.1.2) Main CPV code
- 79800000 - Printing and related services
two.1.3) Type of contract
Services
two.1.4) Short description
South Staffordshire District Council (SSDC) are seeking to appoint a single Supplier for Electoral Services' PRINTING AND MAILING services for canvassing and elections which SSDC is required to carry out by Statute. All materials must be printed by the Supplier in accordance with the relevant current and up to date legislation, prevailing Electoral Commission and / or Ministry of Housing, Communities and Local SSDC require a rapid and cost-effective provision of services by The Supplier to meet strict statutory electoral services deadlines, including electoral registration and elections.
two.1.5) Estimated total value
Value excluding VAT: £250,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
- 79800000 - Printing and related services
two.2.3) Place of performance
NUTS codes
- UKG24 - Staffordshire CC
Main site or place of performance
SSDC is based at South Staffordshire Council, Council Offices, Wolverhampton Road, Codsall WV8 1PX.
two.2.4) Description of the procurement
The contract is to cover print products during the contract period in relation to: -
a) electoral registration; including the annual electoral registration canvass and specified elements of business-as-usual year-round, rolling registration; and
b) all scheduled and unscheduled elections (either by-elections or changes arising from the English Devolution White Paper),
• 2026 Fallow Year
• 6th May 2027 District and Parish Elections
• 4th May 2028 Police, Fire and Crime Commissioner Election
• 2029 United Kingdom Parliamentary General Election.
• 3rd May 2029 County Council Elections
• 2030 Fallow Year
For further information, please access the specificatino in the tender pack.
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 60%
Price - Weighting: 40%
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2025
End date
31 May 2030
This contract is subject to renewal
Yes
Description of renewals
This provision will be a perpetual need of South Staffordshire District Council, therefore, this will be procured in the same or similar method.
NB - this provision may change depending on the outcome of local government devolution.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial term of the agreement is for two years, 01/06/2024 to 31/05/2027, with three optional extension periods to 31/05/2028, 31/05/2029 & 31/05/2030 respectively.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Minimum level(s) of standards possibly required
.0
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 March 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
7 March 2025
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
London
Country
United Kingdom