Section one: Contracting authority
one.1) Name and addresses
West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
tom.henderson@westlothian.gov.uk
Telephone
+44 1506281814
Fax
+44 1506281325
Country
United Kingdom
NUTS code
UKM78 - West Lothian
Internet address(es)
Main address
https://www.westlothian.gov.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Day Support Services for Older People
Reference number
CC11464
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
A direct award is proposed for Day support services for older persons at 5 Day Care Centres within West Lothian.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £851,560
two.2) Description
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKM78 - West Lothian
two.2.4) Description of the procurement
Day support services for older persons at 5 Day Care Centres within West Lothian.
There is a requirement for Older People Day Care Centres to modernise their approach to service delivery following changes in relation to service user eligibility and contribution criteria. Additional time is therefore required, following Covid 19, to further develop their business model. It is proposed that a direct award is made to the incumbent five service providers for a period of 12 months.
two.2.5) Award criteria
Quality criterion - Name: Not applicable / Weighting: 0
Price - Weighting: 100
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Council Executive Approval - June 2021
There was no price/quality evaluation as this was a direct award
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The aggregated value of Braid House Day Care Centre contract of 836,817 GBP is above the Light Touch Regime threshold (663,540 GBP). Reg33(1)(c) of the PC(S) Regs15 allows a contracting authority to make a direct award of a public contract following a negotiated procedure without prior publication for reasons of extreme urgency. See extract from June 2021 Executive Committee report for full explanation within Additional Information.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 January 2022
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 5
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Answer Housing Support
Answer House , Reveston Lane
Whitburn
EH47 8HJ
Country
United Kingdom
NUTS code
- UKM78 - West Lothian
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Linlithgow and District Community Day Care Centre
Linlithgow Partnership Centre, 93 High Street
LINLITHGOW
EH49 7EZ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Acredale House Day Centre
9 Mid Street
Bathgate
EH48 1PS
Country
United Kingdom
NUTS code
- UKM78 - West Lothian
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Braid House Day Centre Ltd
1a Labrador Avenue, Howden
Livingston
EH54 6BU
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Rosebery Centre
Polbeth Harwood Church Chapleton Terrace
West Calder
EH55 8SQ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £851,560
Section six. Complementary information
six.3) Additional information
Extract from the Council Executive Procurement Approval Report (June 2021) is provided below:
In December 2015 the Council Executive approved a proposal to award formal contracts with existing third sector providers for Older People’s Day Care services at Acredale House, Answer House, Linlithgow and District (formally St. Michaels), Rosebery Centre and Braid House. The contracts were for 3 years ending 31st March 2019 with a two-year extension available. The two year extensions have subsequently been utilised up to March 2021. A further six month extension was afforded to the contracts due to the impacts of COVID 19. All 5 contracts are due to expire as of 30th September 2021.
There is a requirement for Older People Day Care Centres to modernise their approach to service delivery following changes in relation to service user eligibility and contribution criteria. Additional time is therefore required, following Covid 19, to further develop their business model. Providers are seeking to introduce a revised model and service specification to reflect the need of clients.
A direct award is, therefore, being sought to afford the additional time that is required to complete the review of this service which will identify the appropriate delivery model moving forward.
Regulation 3 (10) of the Public Procurement (Scotland) Regulations 2016 makes provision for the aggregation of public contracts where the value of all contracts for similar supplies and services awarded during the previous 12 months must be aggregated. The aggregated value determines whether the contract is over the Government Procurement Agreement (GPA) threshold. For Acredale House, Answer House, Linlithgow and District and Rosebery, each of their aggregated values are below the Light Touch Regime threshold (663,540 GBP) and therefore, in line with the Scottish Government guidance on the Procurement of Care and Support, the Council can choose not to seek offers for Health and Social Care Services contracts on a case by case basis. Whilst the Council’s Standing Orders permit the Head of Corporate Services to approve the direct award, they may opt to seek approval from Council Executive. Council Executive is, therefore, requested to approve a direct award for the period of 12 months for the older people’s day care at:
a) Acredale House Day Care Centre provided by Acredale House. A direct award would be effective as of 1st October 2021 until 30th September 2022, with an estimated total value of 187,982 GBP.
b) Answer House Day Care Centre provided by Answer Project limited. A direct award would be effective as of 1st October 2021 until 30th September 2022, with an estimated total value of 67,674GBP.
c) Linlithgow and District Day Care Centre provided by Linlithgow and District Community Day Care Centre. A direct award would be effective as of 1st October 2021 until 30th September 2022, with an estimated total value of
105,270 GBP.
d) Rosebery Day Care Centre provided by the Rosebery Centre. A direct award would be effective as of 1st October 2021 until 30th September 2022, with an estimated total value of 67,673 GBP.
The aggregated value of Braid House Day Care Centre contract of 836,817 GBP is above the Light Touch Regime threshold (663,540 GBP). Regulation 33 (1) (c) of the Public Contracts (Scotland) Regulations 2015 allows a contracting authority to make a direct award of a public contract following a negotiated procedure without prior publication for reasons of extreme urgency. Whilst the Council’s Standing Orders permit the Head of Corporate Services to approve the direct award, they may opt to seek approval from Council Executive. Council Executive is, therefore, requested to approve:
e) a direct award for a period of 12 months for the older people’s Day Care at Braid House Day Care Centre provided by Braid Health and Wellbeing Ltd. A direct award would be effective as of 1st October 2021 until 30th September 2022, with an estimated total value of 422,961 GBP.
(SC Ref:680996)
six.4) Procedures for review
six.4.1) Review body
Livingston Sheriff Court and Justice of the Peace Court
Howden South Road
Livingston
EH54 6FF
Country
United Kingdom