Section one: Contracting authority
one.1) Name and addresses
The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
London
W1A 1AA
Telephone
+44 1234567890
Fax
+44 1234567890
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.bbc.co.uk/supplying/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://www.bbc.co.uk/supplying/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://www.bbc.co.uk/supplying/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Broadcasting
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Simple Payment Plan
Reference number
PROC 2022 01 JP
two.1.2) Main CPV code
- 79940000 - Collection agency services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of administration services for the “Simple Payment Plan”.
The aim of the Simple Payment Plan is to provide a payment scheme for a selected group of customers that is simple, affordable and flexible.
To deliver against these key features, the Simple Payment Plan has been designed to:-
- target low income households to help increase revenue income and reduce both first time prosecutions and repeat offending;
- allow customers to spread their payments over the 12 month term of their licence, i.e. £159/12;
- run for a term of 4 years, with the option to extend on two occasions of one year each.
The Service Provider will be required to manage the accounts of customers on the scheme end-to-end. Specifically, Service Providers will be required to offer the following services:
i. collecting the licence fee, according to the regulations and as set out in any individual customer payment plans (including arrears management, payment processing and reconciliation services);
ii. campaign management services;
iii. fulfilment services;
iv. inbound and outbound customer communications services (including call centre facilities);
v. technology services;
vi. data management; and
vii. analytics
Services out of scope: Applicants should note that the following services are not proposed as in scope for the Service Provider:
i. field services;
ii. PR and stakeholder communications; and
iii. customer recruitment
The main objective of SPP is to ensure appropriate levels of support are provided to eligible customers, with particular focus on individuals who are willing to pay, but who are facing financial difficulty.
Critical Success Factors of the Simple Payment Plan:-
- Improved customer satisfaction;
- Positive impact on evasion and/or improvement in rate of licence purchase following prosecution statement (from TV Licensing Administrator);
- Improving Customer retention and revenue rates;
- Reducing the number of Customers that fail to pay anything towards their licence – referred to as Leavers Never Paid (LNP);
- Promoting Customers renewing their licences;
- Facilitating Customers managing their payment account digitally end to end.
The total estimated cost of the contract is £42m over the maximum 6 year term. This is based on the assumption of on-boarding 18k new customers each month. It is expected from the service provider to drive the increase of the number of customer onboarded and retained on the scheme to attain the estimated cost. Please note that cost increase is driven by a projected increase in customer numbers, and therefore the estimated cost of the contract may rise above £42m during the life of the contract.
two.1.5) Estimated total value
Value excluding VAT: £42,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Service Provider will be required to collect the licence fee from customers on the Simple Payment Plan via a range of payment methods and channels., and be responsible for:-
i. Issuing licences and payment plans to recruited customers on the scheme;
ii. Providing and managing various customer payment methods, as outlined in the table above;
iii. Collecting the licence fee from customers via a variety of payment channels, including at a minimum: a contact centre; online, interactive voice response (IVR) and mobile applications;
iv. Identifying and, where appropriate, introducing new customer payment channels, in line with best practice within the market place and developments in technology;
v. Processing Simple Payment Plan applications and issuing payment cards to include replacements;
vi. Identifying, managing and collecting from accounts in arrears (see section 4.1.1 for further specifics on this requirement);
vii. Revoking licences where the licence fee is uncollected;
viii. Cancelling licences in appropriate circumstances where a customer has only partially paid the licence fee and ensuring accurate payment data is provided to the TVL administrator;
ix. Providing refunds to customers, where applicable;
x. Providing accurate accounting and clear management information regarding collection services, to be reported to the BBC on a monthly basis;
xi. Providing detailed analysis in regards to scheme performance and recommendations for improvement:
xii. Providing marketing communications and print facilities which are fit for the customer groups and meet quality control requirements:
xiii. Securely managing the flow of funds received from customers (including funds received from over the counter suppliers), reconciling funds received versus licences issued and disbursing monies received to the TVL Administrator;
xiv. Administering bank accounts with appropriate internal controls;
xv. Putting in place preventative measures and developing mitigation techniques to prevent the occurrence of fraud by customers and/or employees;
xvi. Providing a comprehensive investigation and prompt response/rectification of customer complaints, in accordance with the BBC’s complaint management framework;
xvii. Using root cause analysis to continually improve service support and reduce systematic errors and issues; and
xviii. Ensuring that processes comply with all relevant legislation and BBC Policies.
The Service Provider will be required to manage and collect arrears proactively from customers who default or who are likely to default on payments; support customers to maintain payments, and manage the collection of arrears via the appropriate inbound and outbound channels. The Service Provider will be required to manage potentially high volumes of low value arrears using techniques that balance cost effectiveness with revenue collection.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial term of the contract is for a period of 48 months. The contract may be extended on two occasions by up to 12 months on each occasion, meaning the maximum potential term is 6 years in total.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Where there is more than one economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.
Please register your interest in this project by taking the following steps: 1 - Register your company on the Jaggaer eSourcing portal (this is only required once): 1.1 Go to https://bbc.bravosolution.co.uk 1.2 - Click the link on the login page to register. 1.3 Accept the terms and conditions and click 'Continue'. 1.4 - Enter your correct business and user details. 1.5 - Note the username you chose and click 'Save' when complete. 1.6 - You will shortly receive an email with your temporary password. 2 - Express an interest in the tender: 2.1 - Login to the portal with the username/password. 2.2 - Click the 'PQQs/ITTs Open to all Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier). 2.3 - Click on the relevant PQQ/ITT to access the content. 2.4 - Click the 'Express Interest' button at the top of the page. This will move the PQQ/ITT into your 'My PQQs/My ITTs page. (This is a secure area reserved for your projects only. 2.5 - You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ITT Details' box. 3. Responding to the tender: 3.1 - Click 'My Response' under PQQ/ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining). 3.2 - You can now use the 'Messages' function to communicate with the buyer and seek any clarification. 3.3 - Note the deadline for completion, and then follow the onscreen instructions to complete the PQQ/ITT. There may be a mixture of online and offline actions for you to perform (there is detailed online help available). 3.4 You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance, please consult the online help, or contact the Jaggaer eSourcing help desk.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 March 2022
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.
six.4) Procedures for review
six.4.1) Review body
Business and Property Courts of England and Wales – TCC.
Rolls Building, 7 Rolls Building, Fetter Lane
London
EC4A 1NL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
As stated in the Public Contracts Regulations 2015. The applicable review time limits shall be as stated in Regulations 92 and 93 Public Contracts Regulations 2015.