- Scope of the procurement
- Lot 1 - Supply and Installation of Fitted Furniture - Standard Specification with National Coverage
- Lot 2 - Supply and Installation of Fitted Furniture – Standard Specification with Scotland Coverage
- Lot 3 - Supply and Installation of Fitted Furniture – Standard Specification with Wales Coverage
- Lot 4 - Supply and Installation of Fitted Furniture – Standard Specification with North of England coverage
- Lot 5 - Supply and Installation of Fitted Furniture – Standard Specification with South of England coverage
- Lot 6 - Supply only of Wooden and Metal Library Shelving and associated products, with National coverage
Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts Team
Telephone
+44 1924664685
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 001019 Supply and installation of Fitted Furniture and the Supply of Library Shelving and Associated Products
Reference number
001019
two.1.2) Main CPV code
- 39200000 - Furnishing
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO are looking for Providers to be appointed onto a Framework Agreement for the provision of the design, supply, fit out and installation of fitted furniture and supply only of library shelving and associated products. The Framework is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £7,000,000
two.2) Description
two.2.1) Title
Lot 1 - Supply and Installation of Fitted Furniture - Standard Specification with National Coverage
Lot No
1
two.2.2) Additional CPV code(s)
- 39120000 - Tables, cupboards, desk and bookcases
- 39141200 - Worktops
- 39180000 - Laboratory furniture
- 39200000 - Furnishing
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
two.2.4) Description of the procurement
This Lot is for the supply and installation of fitted furniture with a standard specification with national coverage
two.2.5) Award criteria
Quality criterion - Name: Quality and Customer Service / Weighting: 20%
Quality criterion - Name: Sustainabiliy and Added Value / Weighting: 20%
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 18 February 2021 to 17 February 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 18 February 2021 to 17 February 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Supply and Installation of Fitted Furniture – Standard Specification with Scotland Coverage
Lot No
2
two.2.2) Additional CPV code(s)
- 39120000 - Tables, cupboards, desk and bookcases
- 39141200 - Worktops
- 39180000 - Laboratory furniture
- 39200000 - Furnishing
two.2.3) Place of performance
NUTS codes
- UKM - SCOTLAND
two.2.4) Description of the procurement
This Lot is for the supply and installation of fitted furniture with a standard specification covering Scotland
two.2.5) Award criteria
Quality criterion - Name: Quality and Customer Service / Weighting: 20%
Quality criterion - Name: Sustainability and Added Value / Weighting: 20%
Price - Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 18 February 2021 to 17 February 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 18 February 2021 to 17 February 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Supply and Installation of Fitted Furniture – Standard Specification with Wales Coverage
Lot No
3
two.2.2) Additional CPV code(s)
- 39120000 - Tables, cupboards, desk and bookcases
- 39141200 - Worktops
- 39180000 - Laboratory furniture
- 39200000 - Furnishing
two.2.3) Place of performance
NUTS codes
- UKL - WALES
two.2.4) Description of the procurement
This Lot is for the supply and installation of fitted furniture with a standard specification covering Wales
two.2.5) Award criteria
Quality criterion - Name: Quality and Customer Service / Weighting: 20%
Quality criterion - Name: Sustainability and Added Value / Weighting: 20%
Price - Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 18 February 2021 to 17 February 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 18 February 2021 to 17 February 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Supply and Installation of Fitted Furniture – Standard Specification with North of England coverage
Lot No
4
two.2.2) Additional CPV code(s)
- 39120000 - Tables, cupboards, desk and bookcases
- 39141200 - Worktops
- 39180000 - Laboratory furniture
- 39200000 - Furnishing
two.2.3) Place of performance
NUTS codes
- UKC - NORTH EAST (ENGLAND)
- UKD - NORTH WEST (ENGLAND)
- UKE - YORKSHIRE AND THE HUMBER
- UKF1 - Derbyshire and Nottinghamshire
- UKF21 - Leicester
- UKF22 - Leicestershire CC and Rutland
- UKF3 - Lincolnshire
- UKG - WEST MIDLANDS (ENGLAND)
- UKZ - EXTRA-REGIO NUTS 1
two.2.4) Description of the procurement
This Lot is for the supply and installation of fitted furniture with a standard specification covering the North of England
two.2.5) Award criteria
Quality criterion - Name: Quality and Customer Services / Weighting: 20%
Quality criterion - Name: Sustainability and Added Value / Weighting: 20%
Price - Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 18 February 2021 to 17 February 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 18 February 2021 to 17 February 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - Supply and Installation of Fitted Furniture – Standard Specification with South of England coverage
Lot No
5
two.2.2) Additional CPV code(s)
- 39120000 - Tables, cupboards, desk and bookcases
- 39141200 - Worktops
- 39180000 - Laboratory furniture
- 39200000 - Furnishing
two.2.3) Place of performance
NUTS codes
- UKF24 - West Northamptonshire
- UKF25 - North Northamptonshire
- UKH - EAST OF ENGLAND
- UKI - LONDON
- UKJ - SOUTH EAST (ENGLAND)
- UKK - SOUTH WEST (ENGLAND)
- UKZ - EXTRA-REGIO NUTS 1
two.2.4) Description of the procurement
This Lot is for the supply and installation of fitted furniture with a standard specification covering the South of England
two.2.5) Award criteria
Quality criterion - Name: Quality and Customer Service / Weighting: 20%
Quality criterion - Name: Sustainability and Added Value / Weighting: 20%
Price - Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 18 February 2021 to 17 February 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 18 February 2021 to 17 February 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 - Supply only of Wooden and Metal Library Shelving and associated products, with National coverage
Lot No
6
two.2.2) Additional CPV code(s)
- 39120000 - Tables, cupboards, desk and bookcases
- 39131000 - Office shelving
- 39141100 - Shelves
- 39152000 - Mobile bookshelves
- 39155000 - Library furniture
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
two.2.4) Description of the procurement
This Lot is for the supply only of wooden and metal library shelving and associated products and available nationwide
two.2.5) Award criteria
Quality criterion - Name: Quality and Customer Service / Weighting: 20%
Quality criterion - Name: Sustainability and Added Value / Weighting: 20%
Price - Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 18 February 2021 to 17 February 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 18 February 2021 to 17 February 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 215-528559
Section five. Award of contract
Contract No
001019
Lot No
1
Title
Supply and Installation of Fitted Furniture – Standard Specification with National Coverage
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 February 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Sangwin Educational Furniture Ltd
Hull
Country
United Kingdom
NUTS code
- UKE11 - Kingston upon Hull, City of
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Apteriors Ltd
London
Country
United Kingdom
NUTS code
- UKI - LONDON
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,000,000
Section five. Award of contract
Contract No
001019
Lot No
2
Title
Supply and Installation of Fitted Furniture – Standard Specification with Scotland Coverage
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 February 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Sangwin Educational Furniture Ltd
Hull
Country
United Kingdom
NUTS code
- UKE11 - Kingston upon Hull, City of
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
TS Booker & Son (Manufacturing) Ltd
Wakefield
Country
United Kingdom
NUTS code
- UKE45 - Wakefield
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Freedom Ability Ltd
Blackburn
Country
United Kingdom
NUTS code
- UKD41 - Blackburn with Darwen
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Witley Jones Furniture Ltd
Worcester
Country
United Kingdom
NUTS code
- UKG12 - Worcestershire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,000,000
Section five. Award of contract
Contract No
001019
Lot No
3
Title
Supply and Installation of Fitted Furniture – Standard Specification with Wales Coverage
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 February 2021
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Sangwin Educational Furniture Ltd
Hull
Country
United Kingdom
NUTS code
- UKE11 - Kingston upon Hull, City of
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
TS Booker & Son (Manufacturing) Ltd
Wakefield
Country
United Kingdom
NUTS code
- UKE45 - Wakefield
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Witley Jones Furniture Ltd
Worcester
Country
United Kingdom
NUTS code
- UKG12 - Worcestershire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Freedom Ability Ltd
Blackburn
Country
United Kingdom
NUTS code
- UKD41 - Blackburn with Darwen
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Apteriors Ltd
London
Country
United Kingdom
NUTS code
- UKI - LONDON
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,000,000
Section five. Award of contract
Contract No
001019
Lot No
4
Title
Supply and Installation of Fitted Furniture – Standard Specification with North of England coverage
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 February 2021
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Sangwin Educational Furniture Ltd
Hull
Country
United Kingdom
NUTS code
- UKE11 - Kingston upon Hull, City of
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
TS Booker & Son (Manufacturing) Ltd
Wakefield
Country
United Kingdom
NUTS code
- UKE45 - Wakefield
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Freedom Ability Ltd
Blackburn
Country
United Kingdom
NUTS code
- UKD41 - Blackburn with Darwen
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Witley Jones Furniture Ltd
Worcester
Country
United Kingdom
NUTS code
- UKG12 - Worcestershire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Apteriors Limited
London
Country
United Kingdom
NUTS code
- UKI - LONDON
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,000,000
Section five. Award of contract
Contract No
001019
Lot No
5
Title
Supply and Installation of Fitted Furniture – Standard Specification with South of England coverage
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 February 2021
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Sangwin Educational Furniture Ltd
Hull
Country
United Kingdom
NUTS code
- UKE11 - Kingston upon Hull, City of
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
TS Booker & Son (Manufacturing) Ltd
Wakefield
Country
United Kingdom
NUTS code
- UKE45 - Wakefield
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Witley Jones Furniture Ltd
Worcester
Country
United Kingdom
NUTS code
- UKG12 - Worcestershire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Freedom Ability Ltd
Blackburn
Country
United Kingdom
NUTS code
- UKD41 - Blackburn with Darwen
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Apteriors Limited
London
Country
United Kingdom
NUTS code
- UKI - LONDON
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,000,000
Section five. Award of contract
Contract No
001019
Lot No
6
Title
Supply only of Wooden and Metal Library Shelving and associated products, with National coverage.
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 February 2021
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
FG Library Products Limited
Milton Keynes
Country
United Kingdom
NUTS code
- UKJ12 - Milton Keynes
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
W F Education Group Limited
Shrewsbury
Country
United Kingdom
NUTS code
- UKG22 - Shropshire CC
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,000,000
Section six. Complementary information
six.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link for
details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users.aspx.
YPO will incorporate a standstill period at the point of notification of the award of the contract is
provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the contract is
entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been
harmed or are at risk of harm by a breach of the rules to take action in the High Court (England,
Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
High Court off England and Wales
London
Country
United Kingdom