Section one: Contracting authority
one.1) Name and addresses
RED BOX CONSULTANCY SERVICES LIMITED
1 Innisfree Close
HARROGATE
HG28PL
Contact
Neil Meadows
Telephone
+44 1423810985
Country
United Kingdom
Region code
UKE - Yorkshire and the Humber
Companies House
05126781
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Leeds Diocesan Learning Trust Catering Services Framework Agreement
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The Leeds Diocesan Learning Trust has decided to tender their catering services to investigate the financial and qualitative benefits they could be offered through this process as a Framework Agreement with potential to grow over time as the Trust evolves.
The Schools involved are: -
· Carleton Endowed CofE Primary School, Skipton
· Christ Church CE (VC) Primary School, Skipton
· Roecliffe Church of England Primary School, Boroughbridge
· Dacre Braithwaite Church of England Primary School, Harrogate
· The Federation of Holy Trinity Schools and Nursery, Ripon
· The Federation of Grewelthorpe CE Primary School, Fountains CE Primary School & North Stainley Church of England Primary School, Ripon
· St Matthew's Church of England (Aided) Primary School, Chapel Allerton Leeds
· Barwick in Elmet Church of England Primary School, Leeds
· Roundhay St John Church of England Primary School, Leeds
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
The Leeds Diocesan Learning Trust wish to be at the forefront of school catering and as such require a modern, branded offer that reflects the leading trends in the industry.
At this time, the Trust's wish is to commence a catering contract, with a partner who shares their vision for a customer-focused service that attracts the maximum number of students. The meals that are to be provided must be appealing to customers, imaginative, provide good value for money and be nutritionally balanced to encourage all students to make an educated choice.
The Trust's objectives for the new contract are as follows:-
• A catering service that is well managed and requires minimal involvement from the Trust's management team.
• A strong Contractor Area Manager who will develop and lead the team to deliver exceptional customer service, a consistently high quality food offer and spend a substantial amount of time on site at the outset to undertake this.
• A Contractor who is proactive in their relationship management with the Trust.
• Investment in the Trust's Catering service through increased marketing in return for a tenure of contract.
• A higher number of students and staff using the facilities by providing a high quality, affordable and nutritious meal.
• A catering service that encourages students to take a heathy and balanced meal.
• Food and drinks that look appetising and are attractively presented.
• A hospitality service that will help showcase the Trust through events to parents and visitors.
• A Contractor that adopts a flexible and proactive approach to all Trust activities.
• A service that is professionally merchandised and marketed with discretion and to the mutual benefit of the Trust and the Contractor.
• A Contractor that operates using the optimum level of staffing.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 possible 1 year extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Site Visits to Leeds Diocesan Learning Trust Schools
St John's CE Primary Roundhay, Leeds 11:30am 19th Feb 2024
St Matthews CE Primary, Chapel Allerton, Leeds 12:30pm 19th Feb 2024
Dacre Braithwaite CE Primary School, Harrogate 11am 20th Feb 2024
Fountains CE Primary School, Ripon 12 noon 20th Feb 2024
Grewelthorpe CE Primary School, Ripon 12:45pm 20th Feb 2024
Carleton Endowed CE Primary School 11:30am 21st Feb 2024
Christ Church CE Primary School, Skipton 12:30pm 21st Feb 2024
North Stainley CE Primary School 11am 22nd Feb 2024
Roecliffe CE Primary School, Boroughbridge 12:30pm 22nd Feb 2024
Holy Trinity Infants CE Primary School, Ripon 11am 23rd Feb 2024
Holy Trinity Juniors CE Primary School, Ripon 11:45am 23rd Feb 2024
Barwick in Elmet CE Primary School 11:30am 26th Feb 2024
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 March 2024
Local time
9:30am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 August 2024
four.2.7) Conditions for opening of tenders
Date
18 March 2024
Local time
9:31am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Issue of Invitation to Tender 5th February 2024
Bidding Companies to Visit Sites 19th February to 26th February inclusive.
Clarification Deadline 12 noon Wednesday 6th March 2024
Clarification Return Deadline * 12 noon Wednesday 13th March 2024
Deadline for return of Tender Responses 9:30am Monday 18th March 2024
Presentation by shortlisted bidders All Day Wednesday 10th April 2024
Reference site visits w/c 15th April 2024
Contract Awarded by 22nd April 2024
Mobilisation Meeting TBC April 2024
Contract Commencement 1st September 2024
six.4) Procedures for review
six.4.1) Review body
Red Box Consultancy Services Ltd
Harrogate
Country
United Kingdom