Section one: Contracting authority
one.1) Name and addresses
Hafod Housing
St Hilary Court, Copthorne Way, Culverhouse Cross
CARDIFF
CF5 6ES
Contact
Briony Phillips
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
https://www.hafod.org.uk/contact-us/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1147
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.sell2wales.gov.wales/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.sell2wales.gov.wales/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Care Home Supplies - Hafod
two.1.2) Main CPV code
- 33000000 - Medical equipments, pharmaceuticals and personal care products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Provision of Care Home Supplies broken down over the following Lots:
Lot 1: The supply, delivery and installation of Internal Furniture
Lot 2: The supply and delivery of Furnishings
Lot 3: The supply, delivery, installation, maintenance and repair of Specialist Care Equipment
Lot 4: The supply and delivery of Medical and Health Supplies
Tenderers are invited to submit a Tender in response to any, or all, of the 4 available Lots.
Please note pharmaceuticals are not a requirement of this tender.
two.1.5) Estimated total value
Value excluding VAT: £3,420,989
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
4
two.2) Description
two.2.1) Title
The supply and delivery of Medical and Health Supplies
Lot No
4
two.2.2) Additional CPV code(s)
- 33000000 - Medical equipments, pharmaceuticals and personal care products
- 33141320 - Medical needles
- 33141114 - Medical gauze
- 33141115 - Medical wadding
- 33140000 - Medical consumables
- 33141623 - First-aid boxes
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
- UKL17 - Bridgend and Neath Port Talbot
- UKL15 - Central Valleys
- UKL16 - Gwent Valleys
Main site or place of performance
South Wales
two.2.4) Description of the procurement
Hafod are seeking to appoint suitable contactor/s to supply deliver Medical & Health Supplies to approximately 22 Hafod end-user facilities in the South Wales region. Colleagues will purchase items off the contract as and when required.
two.2.5) Award criteria
Quality criterion - Name: Service / Weighting: 30
Quality criterion - Name: Product Evaluation / Weighting: 10
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £284,130
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract duration will be a 7 year term, with an initial 3 year term and an option to extend, at Hafod’s sole discretion, by a further 2 + 2 year periods based on supplier performance and external factors.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
The supply and delivery of Furnishings
Lot No
2
two.2.2) Additional CPV code(s)
- 39516100 - Soft furnishings
- 39298900 - Miscellaneous decoration items
- 39515100 - Curtains
- 39512000 - Bed linen
- 39513000 - Table linen
- 39514100 - Towels
- 38622000 - Mirrors
two.2.3) Place of performance
NUTS codes
- UKL17 - Bridgend and Neath Port Talbot
- UKL22 - Cardiff and Vale of Glamorgan
- UKL16 - Gwent Valleys
- UKL15 - Central Valleys
Main site or place of performance
South Wales
two.2.4) Description of the procurement
Hafod are seeking to appoint suitable contactor/s to supply and deliver internal furnishings to approximately 22 Hafod end-user facilities in the South Wales region. Colleagues will purchase items off the contract as and when required.
two.2.5) Award criteria
Quality criterion - Name: Service / Weighting: 30
Quality criterion - Name: Product Evaluation / Weighting: 10
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £152,630
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract duration will be a 7 year term, with an initial 3 year term and an option to extend, at Hafod’s sole discretion, by a further 2 + 2 year periods based on supplier performance and external factors
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
The supply, delivery, installation, maintenance and repair of Specialist Care Equipment
Lot No
3
two.2.2) Additional CPV code(s)
- 33192600 - Lifting equipment for health care sector
- 33100000 - Medical equipments
- 39143112 - Mattresses
- 33192100 - Beds for medical use
- 50421000 - Repair and maintenance services of medical equipment
- 51410000 - Installation services of medical equipment
- 39541220 - Slings
- 42416300 - Hoists
- 33192000 - Medical furniture
- 51400000 - Installation services of medical and surgical equipment
two.2.3) Place of performance
NUTS codes
- UKL17 - Bridgend and Neath Port Talbot
- UKL15 - Central Valleys
- UKL16 - Gwent Valleys
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
South Wales
two.2.4) Description of the procurement
Hafod are seeking to appoint suitable contactor/s to supply, deliver Specialist Care Equipment to approximately 22 Hafod end-user facilities in the South Wales region. Colleagues will purchase items off the contract as and when required. Installation, maintenance and repair services are also required against some items.
two.2.5) Award criteria
Quality criterion - Name: Service / Weighting: 30
Quality criterion - Name: Product Evaluation / Weighting: 10
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £2,250,260
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract duration will be a 7 year term, with an initial 3 year term and an option to extend, at Hafod’s sole discretion, by a further 2 + 2 year periods based on supplier performance and external factors.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
The supply, delivery and installation of Internal Furniture
Lot No
1
two.2.2) Additional CPV code(s)
- 39100000 - Furniture
- 39140000 - Domestic furniture
- 39143000 - Bedroom, dining room and living-room furniture
- 39143100 - Bedroom furniture
- 39143200 - Dining-room furniture
- 39143300 - Living-room furniture
- 39156000 - Lounge and reception-area furniture
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
- UKL17 - Bridgend and Neath Port Talbot
- UKL15 - Central Valleys
- UKL16 - Gwent Valleys
Main site or place of performance
South Wales
two.2.4) Description of the procurement
Hafod are seeking to appoint suitable supplier/s to supply, delivery and install (where requested) internal furniture to approximately 28 Hafod end-user facilities in the South Wales region. Colleagues will purchase items off the contract/s as and when required.
two.2.5) Award criteria
Quality criterion - Name: Product Evaluation / Weighting: 10
Quality criterion - Name: Service / Weighting: 30
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £733,969
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract duration will be a 7 year term, with an initial 3 year term and an option to extend, at Hafod’s sole discretion, by a further 2 + 2 year periods based on supplier performance and external factors.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 March 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
11 March 2022
Local time
2:00pm
Place
Sell2Wales Postbox
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=118484.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:118484)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom