Section one: Contracting authority/entity
one.1) Name and addresses
Department of Finance
303 Airport Road West
BELFAST
BT3 9ED
SSDadmin.CPD@finance-ni.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 3923282 – DOF General Register Office – Support and Maintenance of GeNI and NIROS
Reference number
ID 3923282
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
DOF - General Register Office (GRO) is placing this voluntary transparency notice to alert economic operators of its intention to modify
the Support and Maintenance of GeNI and NIROS system used to facilitate the registration of key life events such as Births, Deaths and Marriages in the 25 district registration offices in accordance with Regulation 72 (1) (b) of the Public
Contracts Regulations 2015. This transparency notice does not place any obligation on the Authority to enter into this modification.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,345,378.80
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
ID 3923282 – DOF General Register Office – Support and Maintenance of GeNI and NIROS. GRO wishes to appoint a suitably experienced Contractor to undertake the support, maintenance and continued development of GeNI and NIROS, including making the portals WCAG compliant. Please see the 'Specification' for further details on this requirement.
two.2.5) Award criteria
Quality criterion - Name: As Per the Tender Documents / Weighting: 60
Cost criterion - Name: As Per the Tender Documents / Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The initial contract period is 3 years, with the option to extend for 2 further periods of 1 year each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
In order to maintain critical business function, GRO require an increase to contract value to ensure continuity of service through to expiry of contract term. The Authority will be relying on Regulation 72(1)(b) Additional works, services or supplies “have become necessary” and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/duplication of costs. This modification is to increase the contract value by an additional £401,413.34, and to extend the Contract period for a further 3 years. The revised total contract value following this modification is £2,345,378.80.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-026749
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
3 February 2025
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
CIVICA UK LTD
South Bank Central, 30 Stamford Street
London
SE1 9LS
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £2,345,378.80
Total value of the contract/lot/concession: £2,345,378.80
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD complied with the Public Contracts Regulations 2015 (as amended) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.