Planning

Prevention and Protection Project

  • Royal Berkshire Fire Authority

F01: Prior information notice (prior information only)

Notice identifier: 2023/S 000-003710

Procurement identifier (OCID): ocds-h6vhtk-03a37c

Published 7 February 2023, 12:54pm



Section one: Contracting authority

one.1) Name and addresses

Royal Berkshire Fire Authority

Newsham Court

Reading

RG31 7SD

Contact

Emma Peate

Email

PeateE@RBFRS.co.uk

Telephone

+44 118934736

Country

United Kingdom

Region code

UKJ1 - Berkshire, Buckinghamshire and Oxfordshire

National registration number

VAT gb 642 4620 56

Internet address(es)

Main address

http://www.rbfrs.co.uk

Buyer's address

https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/71935

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=59535&B=BLUELIGHT

Additional information can be obtained from the above-mentioned address

one.4) Type of the contracting authority

Regional or local Agency/Office

one.5) Main activity

Public order and safety


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Prevention and Protection Project

Reference number

1346

two.1.2) Main CPV code

  • 72222300 - Information technology services

two.1.3) Type of contract

Services

two.1.4) Short description

This procurement seeks to implement a solution that will deliver an integrated and consistent approach to recording information and interactions with people and premises throughout Berkshire, to provide a more accessible and inclusive service to our customers across our prevention and protection services.

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 72222300 - Information technology services
  • 72223000 - Information technology requirements review services
  • 72322000 - Data management services
  • 75251110 - Fire-prevention services

two.2.3) Place of performance

NUTS codes
  • UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Main site or place of performance

Berkshire

two.2.4) Description of the procurement

Royal Berkshire Fire Authority (RBFRA) / Royal Berkshire Fire & Rescue Service (RBFRS) provide prevention and protection services to the people who live and work in the Royal County of Berkshire which includes the following elements:

• Community Safety (Prevention)

• Business Fire Safety (Protection)

• Operational Planning

• Operational Response

Each area collects a variety of information and currently not all:

1. Of this information is available in a format that is quick and easy to access.

2. Is easily cross referenced/connected to enable the best use of information

3. Is intuitive as it is used through a number of different systems which contain

information that could be used in a more proactive/productive way to supplement other departments’ e.g. operational crews attending an incident.

The sharing of premises and people based information can be difficult to provide a more co-ordinated and person centred service to our customers.

Our current system was built in-house for Fire Safety and Incident Data, and has grown exponentially over the years to hold a vast amount of data and information. Our current systems are currently hosted and supported in-house.

This Prior Information Notice is to inform the market that RBFRA/RBFRS are planning to undertake a procurement process to implement a solution that will meet the aims of the project as per the Problem Statement attached.

The Authority plans to hold a supplier engagement event to present a more detailed overview of our project aims and objectives and to seek industry expertise and feedback.

The event is scheduled to take place on the 27th Feb 2023 starting at 10am with an initial RBFRS presentation for 30/60 mins and further timings to follow. We may run over 2 days depending on interest on the 24th February 2023 or 3rd March 2023.

Full details of the event and all associated communications shall be managed using the RBFA/RBFRS Business Portal and any interested suppliers are encouraged to register on the Portal to ensure that they are notified of any updates.

two.3) Estimated date of publication of contract notice

8 February 2023


Section four. Procedure

four.1) Description

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes