Section one: Contracting entity
one.1) Name and addresses
WESTERN POWER DISTRIBUTION PLC
Avonbank,Feeder Road
BRISTOL
BS20TB
Contact
Rachel Drake
Telephone
+44 1179332383
Country
United Kingdom
NUTS code
UKK11 - Bristol, City of
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://rfxxp.westernpower.co.uk/ECE/Pages/RFxDetails.aspx?RFxId=11695
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://rfxxp.westernpower.co.uk/ECE/Pages/RFxDetails.aspx?RFxId=11695
one.6) Main activity
Electricity
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Internal Work Management System (WMS)
Reference number
304204
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
WPD is seeking to procure a WMS for use across their East Midlands, West Midlands, South West and South Wales licence areas. The proposed WMS shall improve the coordination and management of WPD's workforce.
WPD is undergoing significant change as it prepares to become a key facilitator in the net zero transition. The electricity network will see an acceleration in the uptake of Low Carbon Technologies (LCTs) as transport and heating decarbonises. In addition, there is also a requirement to efficiently manage an ageing asset base. In both cases, there is a need for WPD to drive operational changes to maintain and improve the high level of network reliability and cost-effectiveness for their customers.
The new WMS and the implementation of the system in WPD's business shall aim to meet the following goals and priorities:
• User Experience - the new system shall be designed to be easy to use for all staff across the business from directors through to field staff. The data in the system shall allow users to see metrics, obtain detailed task information and make changes fast and efficiently.
• Integration - the system shall integrate seamlessly with WPD's existing systems used for managing assets, finances, people etc.
• Delivery - the system shall be designed and deployed in close coordination with WPD using an agile and phased approach to ensure it meets the requirements of this functional specification.
• Future Development - the system shall have the capacity to be expanded and developed over time as WPD's requirements evolve over time with the ever-changing energy market.
two.1.5) Estimated total value
Value excluding VAT: £3,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKK - South West (England)
- UKL14 - South West Wales
- UKL15 - Central Valleys
- UKL16 - Gwent Valleys
- UKL17 - Bridgend and Neath Port Talbot
- UKL18 - Swansea
- UKL21 - Monmouthshire and Newport
- UKL22 - Cardiff and Vale of Glamorgan
- UKL24 - Powys
two.2.4) Description of the procurement
The WMS will ultimately be deployed across each of WPD's licence areas and will become the primary solution to forecast, plan and manage workflow and resources. The WMS will therefore be used by office-based team managers and administration staff as well as field-based operatives carrying out the day-to-day jobs and tasks that constitute the management and maintenance of the electricity distribution network.
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The initial contract of 60 months is for the creation, implementation and support and maintenance. The renewal is anticipated to be for on-going support and maintenance of the then existing software.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for the receipt of applications for an invitation to tender or to negotiate
Date
11 March 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England & Wales
London
Country
United Kingdom