Section one: Contracting authority/entity
one.1) Name and addresses
Department of Finance - IT Assist
Craigantlet Buildings, Stoney Road
BELFAST
BT4 3SX
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
Region code
UKN0 - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
MOD 153-22 ID 1410709 DoF IT Assist - Ivanti Support and Maintenance
Reference number
MOD 153-22 ID 1410709
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
DoF - ESS DSS IT Assist - Ivanti Support and Maintenance
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
72
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2018/S 081-181841
Section five. Award of contract/concession
Contract No
MOD 153-22 ID 1410709
Title
MOD 153-22 ID 1410709 DoF - ESS DSS IT Assist - Ivanti Support and Maintenance
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
3 February 2023
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Boxxe Ltd.
Artemis House, Eboracum Way
York
YO31 7R1E
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
- UKD - North West (England)
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £490,393.03
Section six. Complementary information
six.3) Additional information
The value of the modification is £245196.52 over 2 years.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR2015 as amended.
As above
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
CPD will comply with the Public Contracts Regulations 2015 as amended.
As above
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). The. Contracting Authority incorporated a standstill period (i.e. a minimum of 10 calendar days) before this modification to the contract was applied.
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
seven.1.3) Place of performance
NUTS code
- UKN0 - Northern Ireland
seven.1.4) Description of the procurement:
The value of the contract is being increased by 50 percent to cover the renewal of the contract for two years and to purchase extra licenses required for IT Assist's expanding customer base.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
84
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£735,589.55
seven.1.7) Name and address of the contractor/concessionaire
Boxxe Ltd.
Greenpark Business Centre
York
YO61 1ET
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
- UKD - North West (England)
Internet address
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
This modification is for extra licences to support clients for the remainder of the contract term until the end date of 22 April 2025.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
IT Assist is relying on Regulation 72(1)(b) Additional works, services or supplies “have become necessary” and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/duplication of costs.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £245,196.52
Total contract value after the modifications
Value excluding VAT: £735,589.55