Section one: Contracting authority/entity
one.1) Name and addresses
Bradford District Care NHS Foundation Trust
New Mill, Victoria Road
Shipley
BD18 3LD
Contact
Tim Rycroft, Chief Information Officer
Telephone
+44 7876447508
Country
United Kingdom
Region code
UKE41 - Bradford
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Community, Mental and Child Health Services Electronic Clinical Information System
Reference number
C334152
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Contract extension of the Trust’s current Call off Contract with The Phoenix Partnership (Leeds) Ltd procured under NHS Shared Business Services Provision of Electronic Clinical Information Systems framework to support the Trust’s Community, Mental and Child Health Services.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £6,376,421.82
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE41 - Bradford
Main site or place of performance
BDCFT HQ, New Mill ,Victoria Road, Saltaire, Shipley, West Yorkshire, BD18 3LD
two.2.4) Description of the procurement
The Trust has been evaluating its options for re-procurement of the Services described above for over 18 months. There have been internal and external delays, for example with the availability of NHS recommended frameworks. The Trust has also been exploring the potential of and intends to pursue further a shared approach to procurement, with other Trusts within the West Yorkshire Integrated Care System (ICS). These activities have militated against the Trust being able to begin a new competitive procurement (for services similar to the Services under its existing contract with TPP) to date however the Trust intends to begin that process soon.
Notwithstanding current procurement legislation (e.g. it may be that Regulation 72 (1) (b) and/or Regulation 72 (1) (e) of the Public Contracts Regulations 2015 (as amended) could apply to the change described in this notice) with just over 6 months left to run on its current SBS contract, there is now insufficient time for the Trust to run its desired new competitive procurement..
The Trust has therefore no option but to temporarily extend its existing SBS agreement with its current supplier, TPP in order to provide sufficient time for bidders (where entitled to bid for the new contract under the new procurement process to be chosen by the Trust) to compete in the new procurement and, if selected by the Trust, implement the intended replacement services.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Trust has kept the extension period to the minimum it considers reasonably practicable in order to enable it to run the new competitive procurement and complete implementation of the required services. The Trust hopes that it will have concluded the procurement and the replacement services will have been implemented by the end of 2027 but has built in some contingency should the Trust consider that to be required.
Accordingly, the extension will be for 2 years with an option for the Trust, if it considers it necessary, to extend beyond this by a maximum further period of 1 year.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Internal and external delays regarding the re-procurement. There is now insufficient time for the Trust to run its desired new competitive procurement. The Trust shall temporarily extend its existing SBS agreement with its current supplier (TPP), in order to provide sufficient time for bidders (where entitled to bid for the new contract under the new procurement process to be chosen by the Trust) to compete in the new procurement. The Trust has kept the extension period to the minimum it considers reasonably practicable in order to enable it to run the new competitive procurement and complete implementation of the required services.
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
24 January 2025
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
THE PHOENIX PARTNERSHIP (LEEDS) LTD
129 Low lane
Leeds
LS18 5PX
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
04077829
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £3,895,104.25
Section six. Complementary information
six.3) Additional information
Without limiting the Trust’s procurement options for the replacement services, the Trust can advise that it currently intends to use the LPP CDHS framework for its new procurement and that it intends to procure its replacement Community, Mental Health & Child Health solution from a single supplier where possible (accordingly, any qualifying prospective bidders which are participants in the LPP CDHS framework should familiarise themselves with the rules of the same, in preparation for the new procurement - the Trust’s detailed requirements being made known in due course).
six.4) Procedures for review
six.4.1) Review body
Bradford District Care NHS Foundation Trust
New Mill, Victoria Road
Shipley
BD18 3LD
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Bradford District Care NHS Foundation Trust
New Mill, Victoria Road
Shipley
BD18 3LD
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Bradford District Care NHS Foundation Trust
New Mill, Victoria Road
Shipley
BD18 3LD
Country
United Kingdom