Section one: Contracting authority
one.1) Name and addresses
Foreign Commonwealth and Development Office
King Charles Street
London
SW1A 2AH
Telephone
+44 2070080932
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://forms.office.com/e/FS94grQ3JV
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Portfolio Risk Assurance Programme III
two.1.2) Main CPV code
- 75211200 - Foreign economic-aid-related services
two.1.3) Type of contract
Services
two.1.4) Short description
The programme aims to improve efficiency and effectiveness of FCDO bilateral programmes in Pakistan. It will focus on portfolio and programme assurance, by playing an advisory role, building capacity of implementing partners and developing tools to mitigate risks for all Official Development Assistance (ODA) and non-ODA programmes.
two.1.5) Estimated total value
Value excluding VAT: £2,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79412000 - Financial management consultancy services
two.2.3) Place of performance
NUTS codes
- PK - Pakistan
two.2.4) Description of the procurement
Portfolio Risk Assurance Programme III (PRAP III), is the third phase of an original Portfolio Risk Assurance Programme (PRAP) and a successor of PRAP II.
The programme aims to improve efficiency and effectiveness of FCDO bilateral programmes in Pakistan. It will focus on portfolio and programme assurance, by playing an advisory role, building capacity of implementing partners and developing tools to mitigate risks for all Official Development Assistance (ODA) and non-ODA programmes. This will be achieved by mitigating the risks of high fraud and corruption in public funds, and by ensuring implementation of due diligence and safeguarding policies. Reviews will help identify where risks are highest. Programme effectiveness should improve as risk-managed funds have a higher chance of reaching the intended beneficiaries while efficiency will be improved by addressing governance and system flaws within partner organisations and streamlining the flow of funds to beneficiaries. The programme will also help build capacity across BHC programmes to measure VFM and report on it, which will contribute directly to achieving the intended impact of the programme. Support to partner organisations to take positive action to manage risks can promote and ensure consistency and standardisation of how FCDO and the implementing partners working at different scale, address risks and assess value for money.
The intended outcomes of the programme are:
1. Improved risk management of Pakistan Network programmes.
2. Improved understanding, measurement, and management of value for money within the portfolio.
The main components of the proposed programme are:
• Review and advise on the highest risk elements of our portfolio, ensuring there are robust governance, management and financial controls to mitigate fiduciary risks.
• Conduct comprehensive cash flow tracking reviews following complete delivery chain from implementing partner through to downstream beneficiary/recipients. These reviews might document the financial flow process and confirm the authenticity of the cash value being processed between payee and recipient. They could also corroborate the evidence for supporting payment release by checking the validity of the data or examination of goods or services delivered.
• Support and build the capacity of FCDO staff in interpreting finance, audit and assurance reports and adequate follow up.
• Help implementing partners to further develop tools to identify, manage and mitigate risks, drawing on best practice.
• Provide access to a broader range of relevant specialists such as legal advice, labour law expertise, forensic audit specialists, and accountants. .
• Conduct value for money reviews of selected programmes, identify challenges, ensure lesson learning across portfolio and build capacity of the implementing partners to assess VfM.
• Support and advise on best practice of safeguarding policies by delivery partners, follow up on enhanced due diligence recommendations and conduct periodic reviews when required.
The proposed programme budget is £2m (inclusive of VAT and local taxes) over 5 years. The primary recipients of the services will be partner organisations operating in the delivery chains of FCDO Pakistan’s programmes. The supplier and their potential supply chain partners would need to obtain registration under the relevant department as laid out by rules of the government of Pakistan.
two.2.14) Additional information
FCDO will be holding an online EME event on Tuesday 20th Feb 2024 9:30 to 11:00 GMT - to attend you will need to register at the following link:
https://forms.office.com/e/FS94grQ3JV
two.3) Estimated date of publication of contract notice
2 February 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes