Section one: Contracting authority
one.1) Name and addresses
Newcastle University
Newcastle University, Procurement Services, Kingsgate
Newcastle
NE1 7RU
Contact
Mrs Natalie Morton
Telephone
+44 1912086396
Country
United Kingdom
Region code
UKC - North East (England)
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
(NU/1589-80) Newcastle University Subject Videos
Reference number
DN647690
two.1.2) Main CPV code
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.1.3) Type of contract
Services
two.1.4) Short description
We are seeking to appoint a supplier to produce a suite of 20-25 high quality short form videos. These videos will be used to promote various different degree subjects the target audiences in the UK and key international markets.
Alongside the main cuts, alternate edits for social channels and advertising campaigns will also be required. The supplier will work alongside internal teams to develop the video concepts, produce a production plan before completing the filming and editing work.
The videos must be produced in a style that meets the demands outlined in audience research conducted by the University in late 2022. For more information see the supplementary research presentation.
The supplier specifically is required to have the ability to provide the following services:
1) Produce up to 25 videos, one for each of our key degree subjects, each around 1-2 minutes long
2) Record up to 8 contributors and appropriate subject related b-roll of per video on location in Newcastle, with filming for the full project spread over 2 months
3) Source and license additional stock footage where required
4) Supply alternate cuts of the videos for use in different placements
5) Supply supplementary items for each video to facilitate distribution including:
6) Supply projects and raw assets for in-house use after completion
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £60,000
two.2) Description
two.2.2) Additional CPV code(s)
- 80000000 - Education and training services
- 80300000 - Higher education services
- 72210000 - Programming services of packaged software products
- 48480000 - Sales, marketing and business intelligence software package
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
two.2.4) Description of the procurement
We are seeking to appoint a supplier to produce a suite of 20-25 high quality short form videos. These videos will be used to promote various different degree subjects the target audiences in the UK and key international markets.
Alongside the main cuts, alternate edits for social channels and advertising campaigns will also be required. The supplier will work alongside internal teams to develop the video concepts, produce a production plan before completing the filming and editing work.
The videos must be produced in a style that meets the demands outlined in audience research conducted by the University in late 2022. For more information see the supplementary research presentation.
The supplier specifically is required to have the ability to provide the following services:
1) Produce up to 25 videos, one for each of our key degree subjects, each around 1-2 minutes long
2) Record up to 8 contributors and appropriate subject related b-roll of per video on location in Newcastle, with filming for the full project spread over 2 months
3) Source and license additional stock footage where required
4) Supply alternate cuts of the videos for use in different placements
5) Supply supplementary items for each video to facilitate distribution including:
6) Supply projects and raw assets for in-house use after completion
two.2.5) Award criteria
Quality criterion - Name: Ability to meet programme timeline / Weighting: Pass/fail
Quality criterion - Name: Quality: Ability to meet the Requirements / Weighting: 20%
Quality criterion - Name: Portfolio examples of similar content / Weighting: 40%
Price - Weighting: 40%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 129-318079
Section five. Award of contract
Contract No
NU1589-80
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 January 2023
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Kaleidoscope CFA
Newcastle upon Tyne
NE1 1EW
Country
United Kingdom
NUTS code
- UKC - North East (England)
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £52,500
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Newcastle University
Tyne and Wear
NE1 7RU
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Newcastle University
Tyne and Wear
NE1 7RU
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The University will incorporate a standstill period at the point information on the award of the Contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive knowledge of breach.