Section one: Contracting authority
one.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
Telephone
+44 1698794410
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nhsscotlandprocurement.scot.nhs.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Medical Refrigeration and Cold Chain Equipment
Reference number
NP176/25
two.1.2) Main CPV code
- 31600000 - Electrical equipment and apparatus
two.1.3) Type of contract
Supplies
two.1.4) Short description
Lot1 (Refrigerators & Freezers)
Medical Refrigerators
Medical Freezers
Vaccine Freezers
Blood Bank Refrigerators
Laboratory Refrigerators and Freezers
Ultra-Low Temperature Freezers
Lot2 (Portable Equipment and Carriers/Porters)
Medical Coolers
Portable Refrigerators and Freezers
Temperature-Controlled Bags and Boxes
Lot3 (Temperature Monitoring and Alarm Systems)
Fixed Monitoring Systems: For continuous temperature monitoring in specific zones (e.g., refrigeration units, storerooms).
Portable/Remote Monitoring Systems: For flexible use across different environments.
Alarm Systems: Alerts for temperature excursions, equipment failures, or network connectivity issues.
Data Logging and Reporting Systems: Including data storage solutions that allow for secure, compliant data recording and archiving.
Calibration and Maintenance Services: Regular calibration to ensure accuracy and ongoing maintenance to ensure reliability.
Emergency Support: Immediate response services in case of system failure or alarm alerts.
Lot4 (Cold Rooms)
Design and Installation: Custom cold room design and installation tailored to facility-specific requirements, including layout, access, and space optimization.
Temperature Control and Monitoring: Systems to maintain options for continuous monitoring and alerts.
Data Logging and Compliance Reporting: Solutions to ensure secure data logging for compliance with NHS regulations.
Maintenance and Calibration Services: Regular maintenance, calibration, and servicing to ensure reliable and consistent operation.
Emergency Support: Fast-response support services in the event of system failures or temperature excursions.
Decommissioning Services: Safe and environmentally responsible decommissioning of end-of-life cold rooms.
Lot5 (Maintenance/PPM/Service)
Preventive Maintenance (PPM)
Corrective Maintenance
Servicing
Compliance and Documentation:
Calibration Services
End-of-Life Management
Service Level Requirements
Excluded Services
Lot6 Warranty Options
Standard Warranty Coverage
Extended Warranty Options
Comprehensive Coverage Plans
Warranty for Refurbished Equipment
Administration and Management
Service Level Requirements (SLRs)
two.1.5) Estimated total value
Value excluding VAT: £500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Refrigerators and Freezers
Lot No
1
two.2.2) Additional CPV code(s)
- 31600000 - Electrical equipment and apparatus
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
The supply, delivery, installation and commissioning with warranty of refrigerators and freezers.
two.2) Description
two.2.1) Title
Portable Equipment and Carriers/Porters
Lot No
2
two.2.2) Additional CPV code(s)
- 33190000 - Miscellaneous medical devices and products
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Supply of Vaccine Porter/Carrier system with temperature control validation.
Range of sizes to support various settings from care home/residential to mass immunisation clinics.
two.2) Description
two.2.1) Title
Temperature Monitoring and Alarm Systems
Lot No
3
two.2.2) Additional CPV code(s)
- 38126300 - Temperature or humidity surface observing apparatus
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Supply of Temperature Monitoring and Alarm Systems.
two.2) Description
two.2.1) Title
Cold Rooms
Lot No
4
two.2.2) Additional CPV code(s)
- 38126300 - Temperature or humidity surface observing apparatus
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Supply and installation of cold rooms.
two.2) Description
two.2.1) Title
Maintenance - PPM - Service
Lot No
5
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Provision of maintenance, planned preventative maintenance and equipment servicing.
two.2) Description
two.2.1) Title
Warranty Options
Lot No
6
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Warranty Packages
two.3) Estimated date of publication of contract notice
1 March 2025
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
This PIN (Prior Information Notice) will set out the intentions of the proposed procurement.
*Please be aware that the final basket of goods/equipment within the ITT (Invitation To Tender) may vary to those outlined within this PIN.*
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=788211.
(SC Ref:788211)