Section one: Contracting authority
one.1) Name and addresses
EXCALIBUR ACADEMIES TRUST
Blackmoors Ln, Bower Ashton
Bristol
BS3 2JL
Contact
Mark Weston
Telephone
+44 7709421667
Country
United Kingdom
Region code
UK - United Kingdom
National registration number
United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Bristol:-School-cleaning-services./M42D7H49KU
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Excalibur Academies Trust Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The Excalibur Academies Trust is looking for a cleaning provider to service six schools in and around Bristol and the South West of England.
This includes two secondary schools and four primary schools.
TUPE will apply.
two.1.5) Estimated total value
Value excluding VAT: £560,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
This tender is for the provision of cleaning services in six schools - five in Bristol and a sixth in Marlborough.
Appointment of a service provider that understands EAT’s vision and values and always works to accommodate these.
The winning service provider will be able to offer the following:
• Appropriately dressed operatives (to reflect the duties that they are performing)
• Strong absence cover procedures
• Appointment of a service provider that understands EAT’s vision and values and always works to accommodate these.
• A supplier that is flexible and adaptable to the changing requirements of the Academy Trust
• A service provider with a strong focus on innovation
• A strong senior management structure and support structure for the onsite teams
• A competitive employment package for the onsite staff team
• Developing the retained staff
• A priority in communication and reporting
• A best value solution (cost and quality)
two.2.5) Award criteria
Quality criterion - Name: ITT Quality Return / Weighting: 30
Quality criterion - Name: ITT Presentation / Weighting: 20
Cost criterion - Name: ITT Pricing / Weighting: 50
two.2.6) Estimated value
Value excluding VAT: £560,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Trust may wish to extend the period of the agreement if required and agreed by all parties. The extension period will be one year with an option to extend for a further one year.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please see tender attachments for terms and conditions
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 March 2024
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Bristol:-School-cleaning-services./M42D7H49KU" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-Bristol:-School-cleaning-services./M42D7H49KU
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/M42D7H49KU" target="_blank">https://www.delta-esourcing.com/respond/M42D7H49KU
GO Reference: GO-202422-PRO-25103748
six.4) Procedures for review
six.4.1) Review body
The Excalibur Academies Trust
Granham Hill
Marlborough
SN8 4AX
Country
United Kingdom