Section one: Contracting authority
one.1) Name and addresses
Met Office
Fitzroy Road
Exeter
EX1 3PB
Contact
Ms Lisa Marvin
Telephone
+44 3301353742
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fully Managed Payroll Solution
Reference number
DN569270
two.1.2) Main CPV code
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.1.3) Type of contract
Services
two.1.4) Short description
The Met Office are seeking a fully managed payroll solution to ensure payments are made to employees on-time and accurately on a monthly basis. The Met Office currently employs 2150 people: approximately 2126 based in the UK and 24 based overseas. All staff are processed on UK payroll according to UK legislation (no ex-pat arrangements) and paid in pounds sterling (£). On average, throughout the financial period April 2020 – March 2021, the payroll solution administered 2117 payslips each month. This fluctuated between a range of 2078 and 2169 throughout this period (please note, this data is being provided for indicative purposes only). The payroll solution must operate on a 365-day processing schedule (rather than the standard 260 or 261-day schedule). The Met Office intends to award a Contract for Services to a single supplier for the provision of a fully managed payroll solution with an initial contract term of 3 years, and the option to extend for one further 12-month period.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £200,000 / Highest offer: £400,000 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Met Office are seeking a fully managed payroll solution to ensure payments are made to employees on-time and accurately on a monthly basis. The Met Office currently employs 2150 people: approximately 2126 based in the UK and 24 based overseas. All staff are processed on UK payroll according to UK legislation (no ex-pat arrangements) and paid in pounds sterling (£). On average, throughout the financial period April 2020 – March 2021, the payroll solution administered 2117 payslips each month. This fluctuated between a range of 2078 and 2169 throughout this period (please note, this data is being provided for indicative purposes only). The payroll solution must operate on a 365-day processing schedule (rather than the standard 260 or 261-day schedule). The Met Office intends to award a Contract for Services to a single supplier for the provision of a fully managed payroll solution with an initial contract term of 3 years, and the option to extend for one further 12-month period.
two.2.5) Award criteria
Quality criterion - Name: Compliance with Specification - Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-023921
Section five. Award of contract
Contract No
DN569270
Title
Fully Managed Payroll Solution
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 February 2022
five.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Civica UK Limited
Southbank Central, 8th Floor, 30 Stamford Street
London
SE1 9LQ
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
01628868
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £200,000 / Highest offer: £700,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Met Office
Fitzroy Road
Exeter
EX1 3PB
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Legal Services, Met Office
Exeter
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Met Office
Exeter
Country
United Kingdom