Contract

Fully Managed Payroll Solution

  • Met Office

F03: Contract award notice

Notice identifier: 2022/S 000-003434

Procurement identifier (OCID): ocds-h6vhtk-02e4e1

Published 7 February 2022, 2:41pm



Section one: Contracting authority

one.1) Name and addresses

Met Office

Fitzroy Road

Exeter

EX1 3PB

Contact

Ms Lisa Marvin

Email

lisa.marvin@metoffice.gov.uk

Telephone

+44 3301353742

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

http://www.metoffice.gov.uk

Buyer's address

http://www.metoffice.gov.uk

one.4) Type of the contracting authority

National or federal Agency/Office

one.5) Main activity

Environment


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Fully Managed Payroll Solution

Reference number

DN569270

two.1.2) Main CPV code

  • 79000000 - Business services: law, marketing, consulting, recruitment, printing and security

two.1.3) Type of contract

Services

two.1.4) Short description

The Met Office are seeking a fully managed payroll solution to ensure payments are made to employees on-time and accurately on a monthly basis. The Met Office currently employs 2150 people: approximately 2126 based in the UK and 24 based overseas. All staff are processed on UK payroll according to UK legislation (no ex-pat arrangements) and paid in pounds sterling (£). On average, throughout the financial period April 2020 – March 2021, the payroll solution administered 2117 payslips each month. This fluctuated between a range of 2078 and 2169 throughout this period (please note, this data is being provided for indicative purposes only). The payroll solution must operate on a 365-day processing schedule (rather than the standard 260 or 261-day schedule). The Met Office intends to award a Contract for Services to a single supplier for the provision of a fully managed payroll solution with an initial contract term of 3 years, and the option to extend for one further 12-month period.

two.1.6) Information about lots

This contract is divided into lots: No

two.1.7) Total value of the procurement (excluding VAT)

Lowest offer: £200,000 / Highest offer: £400,000 taken into consideration

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

The Met Office are seeking a fully managed payroll solution to ensure payments are made to employees on-time and accurately on a monthly basis. The Met Office currently employs 2150 people: approximately 2126 based in the UK and 24 based overseas. All staff are processed on UK payroll according to UK legislation (no ex-pat arrangements) and paid in pounds sterling (£). On average, throughout the financial period April 2020 – March 2021, the payroll solution administered 2117 payslips each month. This fluctuated between a range of 2078 and 2169 throughout this period (please note, this data is being provided for indicative purposes only). The payroll solution must operate on a 365-day processing schedule (rather than the standard 260 or 261-day schedule). The Met Office intends to award a Contract for Services to a single supplier for the provision of a fully managed payroll solution with an initial contract term of 3 years, and the option to extend for one further 12-month period.

two.2.5) Award criteria

Quality criterion - Name: Compliance with Specification - Quality / Weighting: 70

Price - Weighting: 30

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2021/S 000-023921


Section five. Award of contract

Contract No

DN569270

Title

Fully Managed Payroll Solution

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

7 February 2022

five.2.2) Information about tenders

Number of tenders received: 12

Number of tenders received by electronic means: 12

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Civica UK Limited

Southbank Central, 8th Floor, 30 Stamford Street

London

SE1 9LQ

Country

United Kingdom

NUTS code
  • UK - United Kingdom
National registration number

01628868

The contractor is an SME

No

five.2.4) Information on value of contract/lot (excluding VAT)

Lowest offer: £200,000 / Highest offer: £700,000 taken into consideration


Section six. Complementary information

six.4) Procedures for review

six.4.1) Review body

Met Office

Fitzroy Road

Exeter

EX1 3PB

Country

United Kingdom

six.4.2) Body responsible for mediation procedures

Legal Services, Met Office

Exeter

Country

United Kingdom

six.4.4) Service from which information about the review procedure may be obtained

Met Office

Exeter

Country

United Kingdom