Section one: Contracting authority
one.1) Name and addresses
The Royal Borough of Kingston upon Thames
Guildhall 2
Kingston upon Thames
KT1 1EU
Contact
- Amanda Lilley
Telephone
+44 2085475000
Country
United Kingdom
NUTS code
UKI63 - Merton, Kingston upon Thames and Sutton
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Soft Market Testing - Property and Facilities Management
Reference number
DN520217
two.1.2) Main CPV code
- 71000000 - Architectural, construction, engineering and inspection services
two.1.3) Type of contract
Services
two.1.4) Short description
Royal Borough of Kingston-Upon-Thames Council ('the Council') would like to invite potential suppliers including SMEs to express interest to participate in the proposed soft market testing exercise.
At this stage, the Council is looking to consult with the market to test the level of interest and capability to deliver the potential services in scope. This will also explore ideas and possible solutions relating to the key aspects of the Property and Facilities Management to inform the proposed delivery model and procurement strategy.
The Council is keen to engage with the potential Suppliers with strong customer focus who are able to work collaboratively with the Council to deliver innovative service solutions and positively embrace continuous improvement.
Whilst this Prior Information Notice says the contract will be divided into lots and there are no renewal options, this has not yet been fully determined and will be considered following the market feedback.
Should you have any queries relating to the pre-market engagement then please submit your clarification requests via E-Tender portal 'Message' site by 12:00 noon on Thursday 25th February 2021. Should you need support with registration via the E-Tender portal (www.londontenders.org) and/or experiencing technical issues, then please contact: Commissioning@kingston.gov.uk.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
two.2.4) Description of the procurement
Royal Borough of Kingston-Upon-Thames Council ('the Council') would like to invite all potential suppliers/SMEs (including local) to express interest to participate in the proposed soft market testing exercise.
The Council has an existing contract for the provision of total facilities and property management services (TFPM) which commenced from October 2015. The Council is presently exploring possible commissioning options for the future delivery model of these services, in advance of the end of the initial period in October 2022.
The Council is currently undertaking a commissioning review of its core Facilities Management services and the purpose of this soft market engagement is to inform us of the level of interest and gain insight into how the market currently considers the potential opportunities. In addition, the outcome of the completed survey will help inform the Council’s proposed delivery model and route to market (procurement strategy) to support the Council’s future requirements.
The current scope of core FM services currently provided to the Council under its existing arrangements include the following:
Statutory Compliance
General Management and Helpdesk
Energy Management (Monitoring)
Planned and Reactive Maintenance (M&E)
Building Fabric
Minor Works and Projects
Cleaning (and associated services)
Catering and Hospitality
Room Booking and Events
Security and CCTV
Porterage
Pest Control
Waste Management and Confidential Waste
Courier Services
Estate Management
Design – architecture and space planning
Project Management; Quantity Surveying; Building surveying
Building Services (M&E) Consultancy
Health & Safety advice;
Compliance Management (Asbestos)
Schools Compliance Support
Structural Engineering
Training
Further information is provided within the soft market testing briefing pack which is available through the Council's E-Tender portal at the following link: https://www.londontenders.org.uk under the project title DN520217 - Soft Market Testing: Property and Facilities Management. This pack contains the following documents:
Memorandum of Information;
Briefing Overview providing background, strategic context and future commissioning options being explored;
Hard copy of questionnaire to be submitted via the portal
two.3) Estimated date of publication of contract notice
18 February 2022
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.3) Additional information
The Council may undertake further consultation with respondents in the form of 1:1 sessions, a group workshop or more detailed supplier briefings, for those potential suppliers should there be sufficient interest expressed during the questionnaire stages.
The PIN does not constitute a commitment by the Council to undertake any procurement exercise and the Council reserves the right to change its approach.
Potential Suppliers are asked to complete and return the questionnaire via the London Tenders Portal no later than 12 Noon on 5th March 2021.