Section one: Contracting authority
one.1) Name and addresses
Ferndown Town Council
Barrington Centre
Ferndown
BH22 9TH
Contact
Louise Harrison
Telephone
+44 1202892249
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA42942
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Kiosk KGV
two.1.2) Main CPV code
- 55520000 - Catering services
two.1.3) Type of contract
Services
two.1.4) Short description
takeaway service for hot/cold drinks and snacks, confectionary, ice creams etc
two.1.5) Estimated total value
Value excluding VAT: £5,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK2 - Dorset and Somerset
Main site or place of performance
The Pavilion, King George V Fields, Church Road, Ferndown, Dorset BH22 9EN
two.2.4) Description of the procurement
Full tender information available via email to townclerk@ferndown.gov.uk.
Ferndown Town Council is the Sole Trustee for King George’s Field Charity and is responsible for managing this site for the enjoyment of its residents and visitors.
The successful contractor will be responsible for the day-to-day provision of services and management of the space called ‘The Kiosk’ at the Pavilion at KGV specific to this process via a licence arrangement for the provision of the sale a food and drink as a takeaway service to people that visit and use the site (hot and cold drinks, hot and cold snacks, ice creams, lollies, confectionary and similar snacks and refreshments) on a daily trading basis between 1 April 2021 and 31 March 2022, with a re-tender process by 31 March 2022 and subsequently every 3 years.
Additionally, there is a further option to provide catering facilities for our function room in the Pavilion (the Regency Room) for hirers.
Tenderers are requested to submit within the application a detailed breakdown of projected turnover over the 12-month period 1 April 2021 and 31 March 2022 and a monthly/annual percentage fee to cover the licence arrangement.
Council requires the Tenderer to install appropriate equipment and machinery at the site area and manage waste disposal produced as a result of the service provided by the tenderer on site (see appendix 2).
All costs associated with this tender are to be borne by the Tenderer who must sign the license before 31 March 2021 and pay the agreed first quarter fee in advance.
All tender responses must be received no later than 12pm on Friday 19 March 2021 via email to townclerk@ferndown.gov.uk marked “Confidential – tender KGV Kiosk”.
All responses will be reviewed at the same time in the presence of at least one Trustee and the Administrator. Responses received after the deadline will be deleted without consideration.
The Charity may require the tender responders to attend future meetings to make a presentation or to answer questions.
The Charity is not bound to accept any of the tender responses.
Successful and unsuccessful tenders will be notified in writing by Tuesday 22 March 2021.
The successful tender will be awarded on a combination of costs, skills, qualifications, experience and quality.
Queries regarding this tender process shall be addressed by email to townclerk@ferndown.gov.uk only. Visits to the site (COVID-19 compliant) can be arranged with the Administrator.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2021
End date
31 March 2022
This contract is subject to renewal
Yes
Description of renewals
3 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Food safety standards, health and safety standards (including Risk Assessments and COVID-19 compliance if appropriate),
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
List and brief description of selection criteria
Health and safety, food safety
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 March 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
19 March 2021
Local time
12:00pm
Place
Electronically - townclerk@ferndown.gov.uk
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
(MT Ref:222049)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit