Section one: Contracting authority
one.1) Name and addresses
Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
Contact
Stuart McLean
stuart.mclean@renfrewshire.gov.uk
Telephone
+44 3003000300
Country
United Kingdom
NUTS code
UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Internet address(es)
Main address
http://www.renfrewshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Paisley Halloween Festival - Parade & Town Centre Animation
Reference number
RC-CPU-25-168
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
Renfrewshire Council are seeking a highly experienced and established creative company to develop and deliver a parade and town centre animation for Paisley Halloween Festival 2026 on Friday 23rd and Saturday 24th October, and Friday 29th and Saturday 30th October 2027 (with the option of adding year 3 on 27/28 October 2028).
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79952100 - Cultural event organisation services
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
Renfrewshire
two.2.4) Description of the procurement
The Tender Procedure shall be conducted in accordance with an above Government Procurement Agreement (GPA) Threshold Open Tender procedure relating to a Services Contract.
two.2.5) Award criteria
Quality criterion - Name: Methodology (2026 Event) / Weighting: 20
Quality criterion - Name: Methodology (2027 Event) / Weighting: 20
Quality criterion - Name: Project Management (2026 Event) / Weighting: 8.50
Quality criterion - Name: Project Management (2027 Event) / Weighting: 8.50
Quality criterion - Name: Collaborative Approach (2026 Event) / Weighting: 4
Quality criterion - Name: Collaborative Approach (2027 Event) / Weighting: 4
Quality criterion - Name: Community Engagement (2026 Event) / Weighting: 2.50
Quality criterion - Name: Community Engagement (2027 Event) / Weighting: 2.50
Quality criterion - Name: Fair Work First / Weighting: 5
Quality criterion - Name: Community Benefit Outcome Menu / Weighting: 2
Quality criterion - Name: Community Benefits Methodology / Weighting: 3
Price - Weighting: 20
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
25 May 2026
End date
30 November 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 12 Months from 1 December 2027 - 30 November 2028, at sole discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-085479
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 February 2026
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 16 July 2026
four.2.7) Conditions for opening of tenders
Date
16 February 2026
Local time
12:00pm
Information about authorised persons and opening procedure
Tender submission will be opened on PCST with 2 procurement officers.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30833. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30833. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The Council’s expectation is that 40 Community Benefit Points (CBPs) or more will be delivered under this contract.
Tenderers are required to complete and return the document titled “Community Benefits Outcome Menu” detailing the Community Benefits offered should the Tenderer be successful in being awarded this contract
Tenderers are encouraged to familiarise themselves with Section 7 – Community Benefits prior to providing a response to this requirement.
(SC Ref:820428)
six.4) Procedures for review
six.4.1) Review body
See VI.4.3) below
See VI.4.3) below
Edinburgh
EH1 1RQ
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for review procedures: An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Procurement Reform (Scotland) Act 2014 may bring proceedings in the Sheriff Court or the Court of Session in accordance with the Procurement Reform (Scotland) Act 2014.
six.4.4) Service from which information about the review procedure may be obtained
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
Country
United Kingdom