Scope
Description
Required digitisation of paper records across all departments to support digital transformation, improve access, reduce storage costs, and enable hybrid working. To ensure compliance with data retention policies and enhance service delivery.
Contract 1. Digitisation of records
Supplier
Contract value
- £46,000 excluding VAT
- £55,200 including VAT
Below the relevant threshold
Earliest date the contract will be signed
31 March 2026
Contract dates (estimated)
- 1 April 2026 to 30 June 2026
- 3 months
Main procurement category
Services
CPV classifications
- 79999100 - Scanning services
Contract locations
- UKJ26 - East Surrey
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Procedure
Procedure type
Below threshold - without competition
Supplier
XEROX (UK) LIMITED
- Companies House: 00330754
- Public Procurement Organisation Number: PNNC-4675-LGHQ
Building 4 Uxbridge Business Park
Uxbridge
UB8 1DH
United Kingdom
Email: uxb.bidteam@xerox.com
Website: http://www.xerox.co.uk
Region: UKJ13 - Buckinghamshire CC
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Digitisation of records
Contracting authority
Epsom and Ewell Borough Council
- Public Procurement Organisation Number: PYXN-1576-NDDT
The Parade, Town Hall
Epsom
KT18 5BY
United Kingdom
Region: UKJ26 - East Surrey
Organisation type: Public authority - sub-central government