Section one: Contracting authority
one.1) Name and addresses
Willowfield School
209 Blackhorse Road
Walthamstow
E17 6ND
Contact
Mike Thomas
Mike.thomas@willowfield-school.co.uk
Telephone
+44 2085274065
Country
United Kingdom
NUTS code
UKI53 - Redbridge and Waltham Forest
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
West Walthamstow Partnership Catering Tender
Reference number
RM&C/2023/WWP/389
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The West Walthamstow Partnership is three schools: Willowfield School, Kelmscott Secondary School and Barn Croft Primary School. They are putting their catering contracts out to tender with the contract start date being 1st September 2023. This will be one lot. There will be staff in LGPS.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKI53 - Redbridge and Waltham Forest
Main site or place of performance
Willowfield School, E17 6ND / Kelmscott Secondary School, E17 8DN / Barn Croft Primary School, E17 8SB
two.2.4) Description of the procurement
Willowfield School:
Pupil Numbers: - by year group
Year 7 210 Year 8 210 Year 9 210 Year 10 180 Year 11 180 Sixth Form 0
Total 990
Sales for last academic year September 2021 to August 2022
FSM Sales 65,515 GBP
Pupil Paid Meal Sales Breakfast: 151 GBP – only provide a free breakfast, charged 50p per student
Break: 45,487 GBP
Lunch: 122,000 GBP
Staff Duty Meal Sales 498 GBP
Staff Cash Sales 5,988 GBP
Hospitality Sales 9,045 GBP
Service Times:
Breakfast: 08:00 – 08:30
Break: 12:20 – 11:10
Lunch: 12:00 – 14:40 (currently have three lunches)
Sixth Form: N/A
Locked in Policy: Yes
Current Contractor: Olive Dining
Kelmscott Secondary School
Pupils Number
Pupil Numbers: - by year group
Year 7 227
Year 8 194
Year 9 202
Year 10 179
Year 11 179
Sixth Form 0
Total 681
Sales for last academic year September 2021 to August 2022
FSM Sales 40,057 GBP
Pupil Paid Meal Sales 67,170 GBP
Staff Duty Meal Sales Not recorded
Staff Cash Sales Not distinguished
Hospitality Sales Not recorded
Service Times
Breakfast: 07:30 – 08:30
Break: 10:40 – 11:00
Lunch: 12:40 – 13:30 (may change in Sept 2023 to 11:50 – 13:30
Sixth Form: N/A
Locked in Policy: Yes
Current Contractor: In House
Barn Croft Primary School
Pupils Number
Pupil Numbers: - by year group
Nursery 22
KS1 83 (max no is 90)
KS2 108 (max no is 120)
Total 213
Sales for last academic year September 2021 to August 2022
UIFSM Sales 34,086 GBP
FSM Sales 12,236 GBP
Pupil Paid Meal Sales 21,850 GBP
Staff Duty Meal Sales N/A
Staff Cash Sales 403GBP
Hospitality Sales N/A
Lunch Time: 11:50 – 13:15
Current Contractor: London Borough of Walthamstow
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal is possible after three years subject to satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 March 2023
Local time
1:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
3 April 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=228638.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:228638)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.2) Body responsible for mediation procedures
RM&C Consultants Ltd
Suthernwood View, Woodcote Road
South Stoke, Reading
RG8 0JJ
David.allen@rmandcconsultants.co.uk
Telephone
+44 7786312805
Country
United Kingdom