Section one: Contracting authority
one.1) Name and addresses
Mid and South Essex Integrated Care Board
Phoenix House, Christopher Martin Rd,
Basildon
SS14 3HG
Contact
Kevin Edwards
Country
United Kingdom
Region code
UKH3 - Essex
NHS Organisation Data Service
QH8
Internet address(es)
Main address
https://www.midandsouthessex.ics.nhs.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Internal Audit, Counter Fraud and Security Management Services for Mid and South Essex Integrated Care Board
Reference number
ACE-0730-2023-MSE
two.1.2) Main CPV code
- 79212300 - Statutory audit services
two.1.3) Type of contract
Services
two.1.4) Short description
Following publication of a voluntary ex ante transparency notice on the 19th January and conclusion of the 10 days standstill period the Mid and South Essex Integrated Care Board's (hereinafter referred to as "the Authority") is to award a contract (for reasons of extreme urgency brought about by events unforeseeable by the Authority), to award a contract for Internal Audit, Counter Fraud and Security Management Services under Regulation 32 (2) (c) to TIAA Limited for a period of 24 months commencing 1st April 2024 with the option to extend for a further 12 months.
The Authority have observed a 10-day standstill from the date of publication of the VEAT.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £311,892
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Mid and South Essex
two.2.4) Description of the procurement
Following publication of a voluntary ex ante transparency notice on the 19th January and conclusion of the 10 days standstill period the Mid and South Essex Integrated Care Board's (hereinafter referred to as "the Authority") is to award a contract (for reasons of extreme urgency brought about by events unforeseeable by the Authority), to award a contract for Internal Audit, Counter Fraud and Security Management Services under Regulation 32 (2) (c) to TIAA Limited for a period of 24 months commencing 1st April 2024 with the option to extend for a further 12 months.
The Authority have observed a 10-day standstill from the date of publication of the VEAT.
The Authority is in a position where they need to secure a new Internal Audit contract from 1st April 24. There is a desire to work with existing system partners within the ICS given the strategic direction for the ICB and collaborative partners within the system. However, at this time the collaborative approach has not been possible or economically viable.
Given the existing provider has notified the ICB of risks to ongoing effective delivery/performance of this statutory service, and significantly reduced service is being proposed in order to cover basics (keeping ICB safe), the ICB can rely on Regulation 32 (2) (c) "insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with."
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Within the VEAT narrative allows for an additional 12 month extension.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Existing provider has reduced inadvertently cut back their resources due to financial climate which has had a major negative impact on their internal audit service delivered to the authority, creating a situation where there is not the workforce to deliver a robust / satisfactory internal audit. The incumbent has confirmed they are unable to continue with the contract post the natural contract expiry (31st March 2024).
In the interim the incumbent has sought additional capacity from elsewhere, and an agreement has been made by the incumbent and the authority's existing contract) to continue with the remainder of the contract term on this basis, but with a significantly reduced scope of service, focusing on those crucial audits required in Q3 particularly, to keep the authority safe.
The Authority is in a position where they need to secure a new Internal Audit contract from 1st April 24. There is a desire to work with existing system partners within the ICS given the strategic direction for the ICB and collaborative partners within the system. However, at this time the collaborative approach has not been possible or economically viable.
Given the existing provider has notified the ICB of risks to ongoing effective delivery/performance of this statutory service, and significantly reduced service is being proposed in order to cover basics (keeping ICB safe), the ICB can rely on Regulation 32 (2) (c) "insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with."
The ICB published a VEAT to provide information and has waited until the 10 day standstill has concluded and will now conclude the award of contract.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-001937
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 January 2024
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
TIAA Ltd
Artillery House, Fort Fareham,
Fareham
PO14 3AU
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
Companies House
04546319
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £311,892
Total value of the contract/lot: £311,892
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom