Opportunity

ID 4360110 - DoF - LPS - PROVISION OF ARCGIS LICENCING, SERVICES AND TRAINING

  • The Department of Finance,
  • Agri-Food Bioscience Institute AFBI
  • Agri-Food Bioscience Institute AFBI
  • Department for Infrastructure NI DFI
  • Department of communities
Show 34 more buyers Show fewer buyers
  • Department for Infrastructure NI
  • Department of Infrastructure NI DFI
  • Department for the Economy NI
  • Department of Finance
  • Department of Agriculture Environment and Rural Affairs
  • Department of Education NI
  • Department of Education NI DE
  • Department of Justice NI
  • Department of Justice NI DOJ
  • Northern Ireland Housing Executive
  • Northern Ireland Housing Executive NIHE
  • NI Water and its subsidiaries
  • Northern Ireland Water NIW
  • the Education Authority
  • Education Authority Northern Ireland EANI
  • The Executive Office
  • The Executive Office TEO
  • Translink
  • Translink
  • Charity Commission for Northern Ireland
  • Charity Commission for Northern Ireland
  • Sport NI
  • Sport NI
  • Arts Council of Northern Ireland
  • Arts Council of Northern Ireland
  • Libraries NI
  • Libraries Ni
  • National Museums Northern Ireland
  • National Museums NI
  • Ulster Supported Employment Limited
  • Ulster Supported Employment Limited
  • Loughs Agency
  • Ulster-Scots Agency
  • Foras na Gaeilge

F02: Contract notice

Notice reference: 2024/S 000-003266

Published 31 January 2024, 4:34pm



Section one: Contracting authority

one.1) Name and addresses

The Department of Finance,

Lanyon Plaza, 7 Lanyon Place

BELFAST

BT1 3LP

Contact

SSDAdmin.CPDfinance-ni.gov.uk

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Agri-Food Bioscience Institute AFBI

18a Newforge Ln, Belfast a, 7 Lanyon Place

Belfast

BT9 5PX

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Agri-Food Bioscience Institute AFBI

18a Newforge Ln,

BELFAST

BT9 5PX

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Department for Infrastructure NI DFI

Clarence Court, 10-18 Adelaide Street

BELFAST

BT2 8GB

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Department of communities

Causeway Exchange 1-7 Bedford Street

Belfast

BT2 7EG

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Department for Infrastructure NI

Clarence Court Adelaide Street

Belfast

BT2 8GB

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Department of Infrastructure NI DFI

Clarence Court, 10-18 Adelaide Street

Belfast

BT2 8GB

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Department for the Economy NI

Adelaide House 39/49 Adelaide Street

Belfast

BT2 8FD

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Department of Finance

Lanyon Plaza, 7 Lanyon Place

Belfast

BT1 3LP

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etenderni.gov.uk/epps

one.1) Name and addresses

Department of Agriculture Environment and Rural Affairs

Dundonald House

Belfast

BT4 3SB

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Department of Education NI

Rathgael House

Bangor

BT19 7PR

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Department of Education NI DE

Rathgael House

BELFAST

BT19 7PR

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Department of Justice NI

Block B, Castle Buildings, Stormont Estate

Belfast

BT4 3SG

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Department of Justice NI DOJ

Block B, Castle Buildings, Stormont Estate

BELFAST

BT4 3SG

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Northern Ireland Housing Executive

2 Adelaide Street

Belfast

BT2 8BP

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Northern Ireland Housing Executive NIHE

2 Adelaide Street

BELFAST

BT2 8BP

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

one.1) Name and addresses

NI Water and its subsidiaries

Westland House

Belfast

BT14 6TE

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Northern Ireland Water NIW

Westland House

BELFAST

BT14 6TE

Email

sourcing@niwater.com

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

one.1) Name and addresses

the Education Authority

40 Academy Street

Belfast

BT1 2NQ

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Education Authority Northern Ireland EANI

40 Academy Street

BELFAST

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

one.1) Name and addresses

The Executive Office

Stormont Castle

Belfast

BT4 3TT

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

one.1) Name and addresses

The Executive Office TEO

Stormont Castle

BELFAST

BT4 3TT

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Translink

Procurement Department

Belfast

BT2 7LX

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Translink

Procurement Department

BELFAST

BT2 7LX

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Charity Commission for Northern Ireland

257 Lough Road Lurgan

Craigavon

BT66 6NQ

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Charity Commission for Northern Ireland

257 Lough Road Lurgan

BELFAST

BT66 6NQ

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Sport NI

House of Sport, 2a Upper Malone Road

Belfast

BT9 5LA

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Sport NI

House of sport, 2a Upper Malone Road

BELFAST

BT9 5LA

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Arts Council of Northern Ireland

MacNeice House 77 Malone Road

Belfast

BT9 6AQ

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Arts Council of Northern Ireland

MacNeice House, 77 Malone Road

BELFAST

BT9 6AQ

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Libraries NI

Lisburn City Library 23 Linenhall Street

Lisburn

BT28 1FJ

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Libraries Ni

Lisburn City Library 23 Linenhall Street

BELFAST

BT28 1FJ

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etenderni.gov.uk/epps

one.1) Name and addresses

National Museums Northern Ireland

Cultra

Holywood

BT18 0EU

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

one.1) Name and addresses

National Museums NI

Cultra

BELFAST

BT18 0EU

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Ulster Supported Employment Limited

182-188 Cambrai Street

Belfast

BT13 3JH

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Ulster Supported Employment Limited

182-188 Cambrai Street

BELFAST

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Loughs Agency

22 Victoria Rd,

Londonderry

BT47 2AB

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Ulster-Scots Agency

31 Gordon Street,

BELFAST

BELFAST

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

one.1) Name and addresses

Foras na Gaeilge

Westgate House, 2 - 4 Queen Street

BELFAST

BT1 6ED

Email

SSDAdmin.CPD@finance-ni.gov.uk

Country

United Kingdom

NUTS code

UKN - Northern Ireland

Internet address(es)

Main address

https://etendersni.gov.uk/epps

one.2) Information about joint procurement

The contract involves joint procurement

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://etendersni.gov.uk/epps

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://etendersni.gov.uk/epps

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

ID 4360110 - DoF - LPS - PROVISION OF ARCGIS LICENCING, SERVICES AND TRAINING

Reference number

ID 4360110

two.1.2) Main CPV code

  • 72000000 - IT services: consulting, software development, Internet and support

two.1.3) Type of contract

Services

two.1.4) Short description

The Department of Finance (DoF), Land Property Services (LPS) (Buyer) has on behalf of the NICS Departments, Arms-Length Bodies (ALBs), Non-Departmental Public Bodies (NDPBs) and Government Companies (herein after referred to as the ‘Customer’) detailed in Annex A of the Specification have a requirement for the provision of ArcGIS Licensing, Managed Services, Professional Service, and Training Services. The Buyer wishes to establish a call-off Contract for the provision of: • ArcGIS Enterprise Licensing Agreements (ELA). • ArcGIS Licensing Agreements. • Subscription licensing for any ArcGIS software listed at ArcGIS Product List . • Managed Services. • Professional Services. • Training Services. • Additional Services.

two.1.5) Estimated total value

Value excluding VAT: £35,000,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 48000000 - Software package and information systems
  • 72590000 - Computer-related professional services
  • 38221000 - Geographic information systems (GIS or equivalent)

two.2.3) Place of performance

NUTS codes
  • UKN - Northern Ireland

two.2.4) Description of the procurement

The Department of Finance (DoF), Land Property Services (LPS) (Buyer) has on behalf of the NICS Departments, Arms-Length Bodies (ALBs), Non-Departmental Public Bodies (NDPBs) and Government Companies (herein after referred to as the ‘Customer’) detailed in Annex A of the Specification have a requirement for the provision of ArcGIS Licensing, Managed Services, Professional Service, and Training Services. The Buyer wishes to establish a call-off Contract for the provision of: • ArcGIS Enterprise Licensing Agreements (ELA). • ArcGIS Licensing Agreements. • Subscription licensing for any ArcGIS software listed at ArcGIS Product List . • Managed Services. • Professional Services. • Training Services. • Additional Services.

two.2.5) Award criteria

Quality criterion - Name: Qualitative Criteria / Weighting: 40

Cost criterion - Name: Quantitative Criteria / Weighting: 60

two.2.6) Estimated value

Value excluding VAT: £35,000,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

41

This contract is subject to renewal

Yes

Description of renewals

The contract will have an option to extend (subject to the terms of the contract and the performance of the

successful Economic Operator) by a further 2 optional extension periods of up to 3 years each i.e. 3+3

two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: Yes

Description of options

The contract will have an option to extend (subject to the terms of the contract and the performance of the

successful Economic Operator) by a further 2 optional extension periods of up to 3 years each i.e. 3+3

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

The Contracting Authority reserves the right to award the Contract following submission of Initial Tender. Responses and the right to down-select Economic Operators following each round of negotiations.. . The figure indicated in II.1.5 represents an estimated maximum contract value £35m. This figure reflects the scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents, including changes that may result from future operational requirements. The potential range of spend on this contract is between £10m and £35m however, this is a call off contract and there is no guarantee on the level of spend for this contract.


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Candidates will be assessed in accordance with Regulation 58 of the Public Contract Regulations. 2015 as set out in the Information Memorandum and Selection Questionnaire. A selection process will also be used to identify. economic operators, who having submitted a response to the Selection Questionnaire, sufficiently demonstrate to the Department’s satisfaction the appropriate technical and professional ability, economic, financial and legal standing to meet the requirements of the contract

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

three.2) Conditions related to the contract

three.2.2) Contract performance conditions

The appointment to the contract will be subject to the preferred supplier demonstrating. that the minimum requirements specified in the selection questionnaire continue to be met and that there being no material adverse.. change to the standing of the supplier. The appointment will also be subject to all other necessary due diligence being carried out by the Authority. Contract performance will be subject to the conditions specified in the contract, which may include social and environmental clauses in order to promote equality of opportunity and sustainable development. Further details are set out at Section VI.3 below and furthermore in the Information Memorandum


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Competitive procedure with negotiation

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

1 March 2024

Local time

3:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 29 June 2024


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.3) Additional information

The Contracting Authority reserves the right: to hold additional rounds of negotiations with Economic Operators; to require the.. submission of any further or additional information or tender submissions; to award the Contract following the submission of initial.. tenders; to award the Contract following conclusion of the first round of negotiation sessions; and/or to down-select Economic Operators. following each round of negotiations. For the avoidance of doubt, final tenders will not be subject to any negotiation with the Contracting. Authority (however, they may be subject to clarification, if required, at the Contracting Authority’s absolute discretion). The Contracting. Authority reserves the right: to reject any or all SQ or tender responses and to cancel or withdraw the procurement process at any. stage; to award a contract without prior notice; to change the basis of, the procedure and the timescales set out or referred to in the. procurement documents; to require an Economic Operator to clarify its SQ or tender response in writing and/or provide additional. information; to terminate the procurement process; and/or to amend the terms and conditions of the SQ or tender evaluation process. or negotiation process. •The Contracting Authority does not bind itself to accept the lowest or any tender. •Economic Operators remain. responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in. connection with taking part in this procurement process, regardless of whether such costs arise as a consequence, directly or indirectly,. of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall. arise (and an Economic Operator shall have no legitimate expectation that a contract will be entered into) until such time as entry into. the Contract has been confirmed by the Contracting Authority. Economic Operators should note that all dates, time periods and figures. in relation to values and volumes specified in this notice and the procurement documents are approximate only and the Contracting. Authority reserves the right to change any or all of them. The figure indicated in II.1.5 represents an estimated maximum contract value £35m. This figure reflects the scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents, including changes that may result from future operational requirements. The potential range of spend on this contract is between £10m and £35m however, this is a call off contract and there is no guarantee on the level of spend for this contract. The pricing strategy applied and the setting of cost/profit. margins are a commercial decision for economic operators when submitting a bid for this competition. In addition, neither CPD nor the. Contracting Authority can provide any guarantee as to the level of business under this contract. The successful contractor’s performance. on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public. purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a. specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will. be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory. levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of. Unsatisfactory Performance and the contract may be terminated. The issue of a Notice of unsatisfactory Performance will result in the. contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies. covered by the Northern Ireland. Procurement Policy for a period of twelve months from the date of issue of the Notice. This contract will. not be awarded in Lots as a single supplier is required

six.4) Procedures for review

six.4.1) Review body

The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015

BELFAST

Country

United Kingdom

six.4.3) Review procedure

Precise information on deadline(s) for review procedures

CPD will comply with the Public Contracts Regulations 2015 and, where. appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is. communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful. tenderers to challenge the award decision before the contract is entered into