- 1. The Department of Finance,
- 2. Agri-Food Bioscience Institute AFBI
- 3. Agri-Food Bioscience Institute AFBI
- 4. Department for Infrastructure NI DFI
- 5. Department of communities
- 6. Department for Infrastructure NI
- 7. Department of Infrastructure NI DFI
- 8. Department for the Economy NI
- 9. Department of Finance
- 10. Department of Agriculture Environment and Rural Affairs
- 11. Department of Education NI
- 12. Department of Education NI DE
- 13. Department of Justice NI
- 14. Department of Justice NI DOJ
- 15. Northern Ireland Housing Executive
- 16. Northern Ireland Housing Executive NIHE
- 17. NI Water and its subsidiaries
- 18. Northern Ireland Water NIW
- 19. the Education Authority
- 20. Education Authority Northern Ireland EANI
- 21. The Executive Office
- 22. The Executive Office TEO
- 23. Translink
- 24. Translink
- 25. Charity Commission for Northern Ireland
- 26. Charity Commission for Northern Ireland
- 27. Sport NI
- 28. Sport NI
- 29. Arts Council of Northern Ireland
- 30. Arts Council of Northern Ireland
- 31. Libraries NI
- 32. Libraries Ni
- 33. National Museums Northern Ireland
- 34. National Museums NI
- 35. Ulster Supported Employment Limited
- 36. Ulster Supported Employment Limited
- 37. Loughs Agency
- 38. Ulster-Scots Agency
- 39. Foras na Gaeilge
Section one: Contracting authority
one.1) Name and addresses
The Department of Finance,
Lanyon Plaza, 7 Lanyon Place
BELFAST
BT1 3LP
Contact
SSDAdmin.CPDfinance-ni.gov.uk
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Agri-Food Bioscience Institute AFBI
18a Newforge Ln, Belfast a, 7 Lanyon Place
Belfast
BT9 5PX
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Agri-Food Bioscience Institute AFBI
18a Newforge Ln,
BELFAST
BT9 5PX
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Department for Infrastructure NI DFI
Clarence Court, 10-18 Adelaide Street
BELFAST
BT2 8GB
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Department of communities
Causeway Exchange 1-7 Bedford Street
Belfast
BT2 7EG
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Department for Infrastructure NI
Clarence Court Adelaide Street
Belfast
BT2 8GB
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Department of Infrastructure NI DFI
Clarence Court, 10-18 Adelaide Street
Belfast
BT2 8GB
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Department for the Economy NI
Adelaide House 39/49 Adelaide Street
Belfast
BT2 8FD
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Department of Finance
Lanyon Plaza, 7 Lanyon Place
Belfast
BT1 3LP
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
one.1) Name and addresses
Department of Agriculture Environment and Rural Affairs
Dundonald House
Belfast
BT4 3SB
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Department of Education NI
Rathgael House
Bangor
BT19 7PR
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Department of Education NI DE
Rathgael House
BELFAST
BT19 7PR
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Department of Justice NI
Block B, Castle Buildings, Stormont Estate
Belfast
BT4 3SG
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Department of Justice NI DOJ
Block B, Castle Buildings, Stormont Estate
BELFAST
BT4 3SG
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Northern Ireland Housing Executive
2 Adelaide Street
Belfast
BT2 8BP
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Northern Ireland Housing Executive NIHE
2 Adelaide Street
BELFAST
BT2 8BP
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
one.1) Name and addresses
NI Water and its subsidiaries
Westland House
Belfast
BT14 6TE
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Northern Ireland Water NIW
Westland House
BELFAST
BT14 6TE
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Education Authority Northern Ireland EANI
40 Academy Street
BELFAST
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
one.1) Name and addresses
The Executive Office
Stormont Castle
Belfast
BT4 3TT
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
The Executive Office TEO
Stormont Castle
BELFAST
BT4 3TT
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Translink
Procurement Department
Belfast
BT2 7LX
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Translink
Procurement Department
BELFAST
BT2 7LX
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Charity Commission for Northern Ireland
257 Lough Road Lurgan
Craigavon
BT66 6NQ
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Charity Commission for Northern Ireland
257 Lough Road Lurgan
BELFAST
BT66 6NQ
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Sport NI
House of Sport, 2a Upper Malone Road
Belfast
BT9 5LA
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Sport NI
House of sport, 2a Upper Malone Road
BELFAST
BT9 5LA
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Arts Council of Northern Ireland
MacNeice House 77 Malone Road
Belfast
BT9 6AQ
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Arts Council of Northern Ireland
MacNeice House, 77 Malone Road
BELFAST
BT9 6AQ
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Libraries NI
Lisburn City Library 23 Linenhall Street
Lisburn
BT28 1FJ
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Libraries Ni
Lisburn City Library 23 Linenhall Street
BELFAST
BT28 1FJ
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
one.1) Name and addresses
National Museums Northern Ireland
Cultra
Holywood
BT18 0EU
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
National Museums NI
Cultra
BELFAST
BT18 0EU
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Ulster Supported Employment Limited
182-188 Cambrai Street
Belfast
BT13 3JH
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Ulster Supported Employment Limited
182-188 Cambrai Street
BELFAST
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Loughs Agency
22 Victoria Rd,
Londonderry
BT47 2AB
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Ulster-Scots Agency
31 Gordon Street,
BELFAST
BELFAST
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Foras na Gaeilge
Westgate House, 2 - 4 Queen Street
BELFAST
BT1 6ED
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 4360110 - DoF - LPS - PROVISION OF ARCGIS LICENCING, SERVICES AND TRAINING
Reference number
ID 4360110
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Department of Finance (DoF), Land Property Services (LPS) (Buyer) has on behalf of the NICS Departments, Arms-Length Bodies (ALBs), Non-Departmental Public Bodies (NDPBs) and Government Companies (herein after referred to as the ‘Customer’) detailed in Annex A of the Specification have a requirement for the provision of ArcGIS Licensing, Managed Services, Professional Service, and Training Services. The Buyer wishes to establish a call-off Contract for the provision of: • ArcGIS Enterprise Licensing Agreements (ELA). • ArcGIS Licensing Agreements. • Subscription licensing for any ArcGIS software listed at ArcGIS Product List . • Managed Services. • Professional Services. • Training Services. • Additional Services.
two.1.5) Estimated total value
Value excluding VAT: £35,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 72590000 - Computer-related professional services
- 38221000 - Geographic information systems (GIS or equivalent)
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Department of Finance (DoF), Land Property Services (LPS) (Buyer) has on behalf of the NICS Departments, Arms-Length Bodies (ALBs), Non-Departmental Public Bodies (NDPBs) and Government Companies (herein after referred to as the ‘Customer’) detailed in Annex A of the Specification have a requirement for the provision of ArcGIS Licensing, Managed Services, Professional Service, and Training Services. The Buyer wishes to establish a call-off Contract for the provision of: • ArcGIS Enterprise Licensing Agreements (ELA). • ArcGIS Licensing Agreements. • Subscription licensing for any ArcGIS software listed at ArcGIS Product List . • Managed Services. • Professional Services. • Training Services. • Additional Services.
two.2.5) Award criteria
Quality criterion - Name: Qualitative Criteria / Weighting: 40
Cost criterion - Name: Quantitative Criteria / Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £35,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
41
This contract is subject to renewal
Yes
Description of renewals
The contract will have an option to extend (subject to the terms of the contract and the performance of the
successful Economic Operator) by a further 2 optional extension periods of up to 3 years each i.e. 3+3
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The contract will have an option to extend (subject to the terms of the contract and the performance of the
successful Economic Operator) by a further 2 optional extension periods of up to 3 years each i.e. 3+3
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Contracting Authority reserves the right to award the Contract following submission of Initial Tender. Responses and the right to down-select Economic Operators following each round of negotiations.. . The figure indicated in II.1.5 represents an estimated maximum contract value £35m. This figure reflects the scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents, including changes that may result from future operational requirements. The potential range of spend on this contract is between £10m and £35m however, this is a call off contract and there is no guarantee on the level of spend for this contract.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Candidates will be assessed in accordance with Regulation 58 of the Public Contract Regulations. 2015 as set out in the Information Memorandum and Selection Questionnaire. A selection process will also be used to identify. economic operators, who having submitted a response to the Selection Questionnaire, sufficiently demonstrate to the Department’s satisfaction the appropriate technical and professional ability, economic, financial and legal standing to meet the requirements of the contract
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The appointment to the contract will be subject to the preferred supplier demonstrating. that the minimum requirements specified in the selection questionnaire continue to be met and that there being no material adverse.. change to the standing of the supplier. The appointment will also be subject to all other necessary due diligence being carried out by the Authority. Contract performance will be subject to the conditions specified in the contract, which may include social and environmental clauses in order to promote equality of opportunity and sustainable development. Further details are set out at Section VI.3 below and furthermore in the Information Memorandum
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 March 2024
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 29 June 2024
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The Contracting Authority reserves the right: to hold additional rounds of negotiations with Economic Operators; to require the.. submission of any further or additional information or tender submissions; to award the Contract following the submission of initial.. tenders; to award the Contract following conclusion of the first round of negotiation sessions; and/or to down-select Economic Operators. following each round of negotiations. For the avoidance of doubt, final tenders will not be subject to any negotiation with the Contracting. Authority (however, they may be subject to clarification, if required, at the Contracting Authority’s absolute discretion). The Contracting. Authority reserves the right: to reject any or all SQ or tender responses and to cancel or withdraw the procurement process at any. stage; to award a contract without prior notice; to change the basis of, the procedure and the timescales set out or referred to in the. procurement documents; to require an Economic Operator to clarify its SQ or tender response in writing and/or provide additional. information; to terminate the procurement process; and/or to amend the terms and conditions of the SQ or tender evaluation process. or negotiation process. •The Contracting Authority does not bind itself to accept the lowest or any tender. •Economic Operators remain. responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in. connection with taking part in this procurement process, regardless of whether such costs arise as a consequence, directly or indirectly,. of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall. arise (and an Economic Operator shall have no legitimate expectation that a contract will be entered into) until such time as entry into. the Contract has been confirmed by the Contracting Authority. Economic Operators should note that all dates, time periods and figures. in relation to values and volumes specified in this notice and the procurement documents are approximate only and the Contracting. Authority reserves the right to change any or all of them. The figure indicated in II.1.5 represents an estimated maximum contract value £35m. This figure reflects the scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents, including changes that may result from future operational requirements. The potential range of spend on this contract is between £10m and £35m however, this is a call off contract and there is no guarantee on the level of spend for this contract. The pricing strategy applied and the setting of cost/profit. margins are a commercial decision for economic operators when submitting a bid for this competition. In addition, neither CPD nor the. Contracting Authority can provide any guarantee as to the level of business under this contract. The successful contractor’s performance. on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public. purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a. specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will. be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory. levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of. Unsatisfactory Performance and the contract may be terminated. The issue of a Notice of unsatisfactory Performance will result in the. contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies. covered by the Northern Ireland. Procurement Policy for a period of twelve months from the date of issue of the Notice. This contract will. not be awarded in Lots as a single supplier is required
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015
BELFAST
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD will comply with the Public Contracts Regulations 2015 and, where. appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is. communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful. tenderers to challenge the award decision before the contract is entered into