Scope
Description
We have an exciting opportunity to partner with one supplier for the provision of Sports Kit, Uniform and Leisure Wear at Sheffield Hallam University for Students & Staff.
We'll be conducting this Procurement in accordance with The Procurement Act 2023 and associated Procurement Regulations using the Competitive Flexible Procedure. This is a two-stage process therefore the top 3 suppliers who qualify will be invited to Stage 2.
Sheffield Hallam University is one of the UK's largest and most diverse universities: a community of more than 30,000 students, 3,000 staff and more than 250,000 alumni around the globe. Our mission is simple: we transform lives. We provide people from all backgrounds with the opportunity to acquire the skills, knowledge and experience needed to succeed at whatever they choose to do. Our vision is to be the world's leading applied university; showing what a university genuinely focused on transforming lives can achieve.
Our ambition is to award a contract mid-May and execute 1st June 2026. Sport Hallam caters for 41 sport clubs. The Sport Hallam Competitive Playing Kit will need to be ready for mid-September 2026, in time for the new academic year.
Commercial tool
Establishes a framework
Total value (estimated)
- £290,602 excluding VAT
- £348,722 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 31 May 2029
- Possible extension to 31 May 2031
- 5 years
Description of possible extension:
Optional extension +1 year +1 year
Options
The right to additional purchases while the contract is valid.
The contract includes:
Optional contract extensions (3 years original term + 1 + 1)
The ability to increase volumes or call off extra goods/services
Main procurement category
Goods
CPV classifications
- 18412000 - Sportswear
Contract locations
- UKE32 - Sheffield
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
N/A
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Requests to participate
Deadline for requests to participate
18 February 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
4 March 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality & Social Value of Sports Kit, Uniform & Leisure Wear | Quality - 40- 60% Social Value - 10 % To be confirmed in Final Tender documents |
Quality | 70% |
| Price of Sports Kit, Uniform & Leisure Wear | Price 30-50% To be confirmed in Final Tender documents |
Price | 30% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage 1 - Suppliers wishing to express an interest in this procurement must complete and submit a selection of documents before the deadline.
Documents include:
- Supplier Bid Pack (Appendix A, C, D, E & F)
- Procurement Specific Questionnaire
The Procurement Specific Questionnaire (PSQ) includes assessment of mandatory or discretionary exclusion grounds, financial and legal capacity and technical ability to perform the Contract.
The top 3 Suppliers who qualify will be invited to Stage 2.
Please see Bid Pack for more information.
Contracting authority
Sheffield Hallam University
- UK Register of Learning Providers (UKPRN number): 10005790
- Public Procurement Organisation Number: PVMW-4512-JZYY
City Campus
Sheffield
S1 1WB
United Kingdom
Email: strategicprocurement@shu.ac.uk
Website: http://www.shu.ac.uk
Region: UKE32 - Sheffield
Organisation type: Public authority - sub-central government