Section one: Contracting authority/entity
one.1) Name and addresses
FOREIGN, COMMONWEALTH & DEVELOPMENT OFFICE
22 Whitehall
LONDON
SW1A2EG
Contact
Contracts Finder Team -
Country
United Kingdom
NUTS code
UKM - SCOTLAND
Internet address(es)
Main address
https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
Buyer's address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Other activity
International Development
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Electronic Documents and Records Management System
Reference number
6737
two.1.2) Main CPV code
- 72300000 - Data services
two.1.3) Type of contract
Services
two.1.4) Short description
Contract amendment to extend provision of Electronic Documents and Records Management System by 24 months.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,157,298.58
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM - SCOTLAND
two.2.4) Description of the procurement
Electronic Documents and Records Management System, service provision extended 24 months.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This is a 24-month extension to the Electronic Documents and Records Management System Contract. Extending the contract has been assessed as the best value for money option to ensure Electronic Documents and Records Management System continuity. Going to market has been assessed as unfavourable due to the following:
• Risk of limited market interest given high start-up costs and short term of contract to re-coup costs of competition and providing the service
• Risk to data integrity as result of data migration
• Risk of potential disruption to service (heightened impact with home working staff)
• Loss of knowledge / expertise in current Electronic Documents and Records Management System
• Internal resource implications to work with new supplier and maintain existing levels of support alongside migration project
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
6737
Title
Electronic Documents and Records Management System
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
20 January 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Leidos Innovations UK Limited
Glasgow
Country
United Kingdom
NUTS code
- UKM - SCOTLAND
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,157,298.58
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Foreign, Commonwealth & Development Office
London
Country
United Kingdom