Section one: Contracting authority/entity
one.1) Name and addresses
Llywodraeth Cymru / Welsh Government
Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park
Caerdydd / Cardiff
CF10 3NQ
CPSProcurementAdvice@gov.wales
Telephone
+44 3000257095
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
http://wales.gov.uk/?skip=1&lang=en
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Services for the Upgrade and installation of Energy Devices to Premises associated with Optimised Retrofit Programme Legacy Tranches
Reference number
D225/2023/2024
two.1.2) Main CPV code
- 71314000 - Energy and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Installation and upgrade SERO energy devices to be project managed, supplied and retrofitted into homes to transmit data from retrofitted homes which in turn could inform future residential decarbonisation policy approaches
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,500,000
two.2) Description
two.2.2) Additional CPV code(s)
- 38551000 - Energy meters
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Wales
two.2.4) Description of the procurement
The Welsh Government’s Optimised Retrofit Programme (ORP) works with Registered Social Landlords (RSLs) and local authorities (LA’s) with the aim of installing a variety of home decarbonisation measures to existing social housing stock. It considers the fabric or materials that homes are made from, and the way heat and energy are stored and reaches homes. SERO were originally contracted for energy devices to be project managed, supplied and retrofitted into homes, the installed energy devices transmit data from retrofitted homes which in turn could inform future residential decarbonisation policy approaches. This contract with Welsh Government and Sero is for the support installation and upgrade of the previous devices for the purpose of information & data gathering within social housing premises associated with the Optimised Retrofit Programme. The energy devices (known as BEE Version 2’s need to be upgraded and installed to 2,321 energy devices belonging to an Optimised Retrofit Consortium of Social Housing landlords.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This is for a 1 year contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- Additional deliveries by the original supplier
Explanation:
The Negotiated Procedure Regulation 32(2)(5)(b) of the Public Contract Regulations 2015 applies:
(32) Use of the negotiated procedure without prior publication
(2) The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:-
Additional grounds relevant to public supply contracts
(5) The negotiated procedure without prior publication may be used for public supply contracts—
(b)for additional deliveries by the original supplier which are intended either as a partial replacement of supplies or installations or as the extension of existing supplies or installations where a change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance;
By upgrading existing SERO BEE’s (a version of energy devices that only SERO own) WG will avoid the risk of disproportionate technical difficulties in operation and maintenance. In March 22 POBL (the main lead grant holder for the landlords) established the collaboration agreement with SERO for energy devices (in line with Welsh Government data requirements) to be project managed, supplied and retrofitted into homes. The purpose of the installed energy devices was to transmit data from retrofitted homes which in turn could inform future residential decarbonisation policy approaches. During the timeframe of the legacy ORP tranches, the supply and installation of the energy devices conducted by SERO to the landlord’s housing stock was significantly impacted by chip shortages, COVID, and delays in undertaking the retrofit works, and queries regarding GDPR requirements.The energy devices (known as BEE Version 2’s) have been impacted by a change in technology. There are more than 2000 of the devices affected with their operability compromised by external factors outside the scope and control of the Consortium and SERO.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
D286/2022/2023
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
23 January 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Sero Life Limited
Westgate House, Womanby Street,
Cardiff
CF10 1BR
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,500,000
Section six. Complementary information
six.3) Additional information
It is anticipated that the contract will be awarded on 4/3/24.
(WA Ref:138275)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom