Section one: Contracting authority
one.1) Name and addresses
Coxhoe Parish Council
Coxhoe Village Hall
Coxhoe
DH64DB
Contact
Sophie Taylor
clerk@coxhoeparishcouncil.gov.uk
Telephone
+44 7988283287
Country
United Kingdom
Region code
UKC14 - Durham CC
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
www.coxhoeparishcouncil.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://coxhoeparishcouncil.gov.uk/news/grounds-maintenance-contract/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://coxhoeparishcouncil.gov.uk/news/grounds-maintenance-contract/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Coxhoe Parish Council Grounds Maintenance
two.1.2) Main CPV code
- 45112720 - Landscaping work for sports grounds and recreational areas
two.1.3) Type of contract
Works
two.1.4) Short description
Grounds Maintenance for Coxhoe Parish Council, covering Coxhoe and Quarrington Hill, from 1st April 2026 to 31st March 2029
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
two.2.4) Description of the procurement
To maintain 14 areas within the parish on a rolling fortnightly basis, including one sports ground, areas of a Churchyard and 4 additional footpaths, as well as ad-hoc maintenance.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2026
End date
31 March 2029
This contract is subject to renewal
Yes
Description of renewals
The contract can be renewed at the end of term at the discretion of the Parish Council upon agreement of terms.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
Accelerated procedure
Justification:
The current Grounds Maintenance Contractor is due to finish the existing contract on 31st March 2026
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 February 2026
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
11 February 2026
Local time
7:00pm
Place
Coxhoe Village Hall
Information about authorised persons and opening procedure
Sealed tenders opened by the Clerk in the presence of at least one Member of the Parish Council.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Coxhoe Parish Council
Coxhoe Village Hall
Durham
DH6 4DB
Clerk@coxhoeparishcouncil.co.uk
Telephone
+44 0988283287
Country
United Kingdom