Section one: Contracting entity
one.1) Name and addresses
BELFAST HARBOUR COMMISSIONERS
Harbour Office,Corporation Square
BELFAST
BT13AL
tendersfc@belfast-harbour.co.uk
Country
United Kingdom
NUTS code
UKN06 - Belfast
Internet address(es)
Main address
http://www.belfast-harbour.co.uk
one.6) Main activity
Port-related activities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
External Audit Services Tender
two.1.2) Main CPV code
- 79210000 - Accounting and auditing services
two.1.3) Type of contract
Services
two.1.4) Short description
Following conclusion of the tender process, Belfast Harbour Commissioners (BHC) has now entered into a contract with the successful bidder for the provision of external audit and related services. The contract entered into by BHC has an initial 3 year period. Following that 3 year period, BHC has the option, acting at its discretion, to extend the contract on 7 (seven) subsequent occasions of 12 (twelve) months each time, up to a maximum total period of 10 (ten) years.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Harbour Office, Corporation Square, Belfast
two.2.4) Description of the procurement
BHC has a requirement for the provision of external audit and related services. The services required comprise:
• The statutory audit of the group financial statements of BHC .
• The statutory audit of the financial statements of City Quays Hotel Ltd (100% owned by BHC) .
• Attendance at any Audit and Risk committee meetings (normally three per annum) and ad hoc meetings as required.
• The submission of an audit planning report to the Audit and Risk Committee in advance of each accounting year end. The accounting year end is the 31 December of each year (the "Accounting Year End").
• The submission of a report on the audit to the Audit and Risk Committee in line with the required timescales; usually within three months after the Accounting Year End.
• Liaison and coordination with tax advisors and internal auditors as required and to ensure a full exchange of information.
• Agreed Upon Procedures in relation to the provision of film studio income certificate
two.2.11) Information about options
Options: Yes
Description of options
The contract entered into by BHC has an initial 3 year period. Following that 3 year period, BHC has the option, acting at its discretion, to extend the contract on 7 (seven) subsequent occasions of 12 (twelve) months each time, up to a maximum total period of 10 (ten) years.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-010299
Section five. Award of contract
Title
External Audit Services Tender
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 January 2022
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JF
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
BHC incorporated a minimum 10 calendar day standstill period at the point information on the award of contract was communicated to all bidders. The standstill period provided time for unsuccessful bidders to challenge the award decision before the contract was entered into. The Utilities Contracts Regulations 2016 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).